Item: Airtable
Rating: 10
Author: Rhys Harper

Use Cases and Deployment Scope

As a nonprofit communications professional, there is a lot to manage – budgets/invoices/expenses, inter-departmental requests, news/PR, creative production, contacts lists, and more. Airtable does it all. I've tried just about every task manager out there, and none of them compare to Airtable.

Some of our current uses:

Fundraising gala sponsor pledge forms and sponsor benefits: when someone pledges at a certain level, I set up Airtable to automatically populate all of the benefits they receive, so I know exactly which sponsors get what and if I have fulfilled those promises.
Communications + Marketing inventory: I created barcodes for all of the equipment I've purchased, and I can scan in those barcodes directly to Airtable and link them to their invoices.
Budgets + Expenses: I have an Airtable set up for tracking all of my department's expenses, with detailed descriptions of the purchases, and their respective invoices attached so that should someone else need to access them quickly, they are easy to find and access.
Story collection: I have a base set up specifically for gathering stories about my organization.
Marketing requests: I have a base set up specifically for collecting marketing requests, and it is integrated with Asana through Zapier for my own task management.

Verdict: Airtable is the best online platform that has ever happened to me, and it has totally changed my life and my workflow for the better.

Pros and Cons

Expense tracking + Budgeting
Collecting information
Project Management
Event planning
CRM + contact database
Content/Editorial management

Password-protected bases within a workspace
Generating form views and form links within the mobile app
Option to increase number of records + attachment space per base without moving to Enterprise level

Return on Investment

Improved my entire workflow
Saved a TON of time with task automation
Allows for better, more in-depth collaboration
Better data/information collection + management

Alternatives Considered

Wrike, Zoho CRM, Basecamp, Trello, Wunderlist, Capsule CRM and Evernote

Airtable is infinitely more customizable and robust. And it is much more affordable, too!

Other Software Used

Asana, MailChimp, Google Drive

Likelihood to Recommend

Well Suited for literally everything. Really. I use it in every aspect of my job (nonprofit management) and every aspect of my personal life (from grocery shopping to car buying to managing friends and family mailing addresses to my monthly budget). There's nothing I can think of that Airtable isn't a great platform for. And that's the beauty of it – I can use it as the foundation for everything, rather than piecing together 12-15 different apps and platforms. Airtable also integrates exceedingly well with Zapier.

Airtable has revolutionized my life.

Overall Satisfaction with Airtable