Archiving Software
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ADAudit Plus offers real-time monitoring, user and entity behaviour analytics, and change audit reports that helps users keep AD and IT infrastructure secure and compliant.Track all changes to Windows AD objects including users, groups, computers, GPOs, and OUs.Achieve hybrid AD…
Google Vault is an ediscovery and archiving service for messaging and content created through some applications in G Suite. Users can retain, search, and export an organization’s data from select apps with Vault for G Suite Business and Enterprise editions.
Exchange Online Archiving from Microsoft is a tool that helps the user solve archiving, compliance, regulatory, and eDiscovery challenges. Hosted on Microsoft globally redundant servers, with IT-level phone support 24 hours a day, seven days a week, Exchange Online Archiving is compatible…
Microsoft Exchange is a secure email / messaging gateway with file archiving and encryption / data loss capability, available as a hosted service (Exchange Online) or installed (Exchange Server).
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Microsoft Exchange is a secure email / messaging gateway with file archiving and encryption / data loss capability, available as a hosted service (Exchange Online) or installed (Exchange Server).
Commvault® Cloud is a cyber resilience platform built to meet the demands of hybrid enterprises. It delivers data security and recovery in the cloud, powered by advanced AI, to help organizations see, manage, and recover data wherever it lives.
ADAudit Plus offers real-time monitoring, user and entity behaviour analytics, and change audit reports that helps users keep AD and IT infrastructure secure and compliant.Track all changes to Windows AD objects including users, groups, computers, GPOs, and OUs.Achieve hybrid AD…
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AppRiver from OpenText (formerly from Zix from 2019, which was acquired by OpenText), is a hosted messaging gateway and security platform featuring anti-spam and email encryption / data loss capability.
Barracuda Essentials is an email security platform designed to protect users and businesses from volumetric threats like malware and spam, as well advanced threats like targeted spear phishing and ransomware, and provides email archiving and data protection from corruption and deletion…
Google Vault is an ediscovery and archiving service for messaging and content created through some applications in G Suite. Users can retain, search, and export an organization’s data from select apps with Vault for G Suite Business and Enterprise editions.
Cove Data Protection (formerly N-Able Backup) is designed to cover servers, datacenters, applications, and workstations, and is provided to ensure business continuity and at-a-glance assessment and fast issue resolution via customizable dashboard.
WinZip is a utility for file management, compression, encryption, and backup. With banking-level security, it keeps files safe while optimizing storage space both locally and in the cloud. It also offers robust sharing options, automated backups, and PDF and image management capabilities…
Mimecast Cloud Archive provides an archive storage solution for data retention, as well as search and retrieval of email, attachments and MS Teams conversations. The cloud archiving solution offers search capabilities for employees and automated tools for administrators that simplify…
Exchange Online Archiving from Microsoft is a tool that helps the user solve archiving, compliance, regulatory, and eDiscovery challenges. Hosted on Microsoft globally redundant servers, with IT-level phone support 24 hours a day, seven days a week, Exchange Online Archiving is compatible…
The Amazon S3 Glacier storage classes are purpose-built for data archiving, providing a low cost archive storage in the cloud. According to AWS, S3 Glacier storage classes provide virtually unlimited scalability and are designed for 99.999999999% (11 nines) of data durability, and…
Launched in August, 2022 and replacing Proofpoint Archiving and Compliance, Proofpoint's Intelligent Compliance Platform offers enterprises regulatory compliance safeguards while simplifying corporate legal protection practices. The platform offers AI-powered collection, classification,…
Informatica Data Archive allows users to control data growth in production databases and retire legacy applications, while managing retention, ensuring compliance, and retaining access to business data.
FileHold is a document and records management software. FileHold is integrated with both Microsoft Office and Microsoft Teams and provides secure single log in to both FileHold and Office 365. FileHold can be deployed on a customers own servers or private cloud or hosted by FileHold…
Carbonite Information Archiving (formerly Zix Information Archiving, or sold under the name ZixArchive), stores an unlimited number of files and communications across email, SMS, and emerging platforms like Microsoft Teams and social media. It helps protect organizations against…
Barracuda Cloud Archive (Sonian) is a file archiving option developed by Sonian and now supported by Barracuda Networks since the November 2017 acquisition.
Arcserve Unified Data Protection (UDP) is designed to future-proof infrastructure by delivering data protection and disaster recovery for every type of workload. Backed by heterogeneous, image-based technology that protects to and from any target, the vendor boasts combining enterprise-…
Quest Software now offers an enterprise information archiving (EIA) solution via their acquisition of the Metalogix solution suite in 2018. Metalogix Archive Manager, available in two editions (Archive Manager for Exchange, and Archive Manager for Files), support email archiving,…
Hanzo, headquartered in the UK, supports ediscovery with their web content and social media scraping and archiving tool, supporting authentic, in-context data collection from online sources and databases.
Actiance was a social media compliance and archiving platform acquired by Smarsh in November 2017. It is now part of the technology underlying the Smarsh Communications Intelligence Platform. Actiance products Vantage and Socialite are now Connected Capture. Actiance Alcatraz is…
OpenText's Email Archiving and Management solution suite presents an enterprise information archiving (EIA) option as an extension of the company's ECM / Content Services solutions, with options available for Microsoft Exchange, Lotus Notes, and Google Apps, as well as supporting…
The Barracuda Message Archiver is designed to help organizations reduce email storage requirements, meet demanding compliance requirements, and address e-discovery requests easily and effectively. Integration with the Barracuda Cloud provides long-term email storage and backup.
Rackspace Email presents what the vendor describes as a reliable, cost-effective solution for small business email hosting. Hosting services start at 25GB, and services include email migration, spam and virus protection built-in, an upgrade to include archiving, and 24x7x365 support.…
Learn More About Archiving Software
Wha is Archiving Software?
Archiving software, also known as Enterprise Information Archiving (EIA), is designed to efficiently store, index, and retrieve multiple file types in a long-term virtual archive. These files, such as images, invoices, CAD documents, voicemail, emails, website, and business social media content, are stored with metadata to meet discovery and classification requirements. This means the archive must be searchable to facilitate indexing and recovery of all stored material in its original context.
Data archiving is the process of identifying and transferring data that is no longer active from production systems to long-term storage. Archival software tools ensure that data is stored in an organized way and preserved in its original context for the long term.
Most companies use archiving software for email, instant messaging, and social media data compliance and retention. Archive software collects and packages files together and stores them in long-term storage, creating more short-term disk storage.
The key difference between archiving software and backup software is that archiving software deals exclusively with original historical data. An archive system is designed to allow continuous and easy access to decades of business data in its native form. In contrast, backup software duplicates files and data from one system to another to restore it quickly in the event of a failure.
Archiving Software Features
Archiving software often includes the following features:
- Advanced search functionality
- Central management dashboard
- Data compression and encryption
- Data deduplication and deletion control
- Document tagging
- Email archiving
- External storage connection
- File recovery
- Granular storage management
- Integration/API
- Long term data retention
- Offline access
- Optical character recognition (OCR)
- Platform support
- Regulatory compliance tracking
- Restore to current format
- Revision control
- Storage optimization
- Tiered storage
- Traceability
- User access controls
- Web archiving
Archiving Software Comparison
When comparing archiving software, consider the following:
Compliance requirements. Every business needs archival procedures that comply with regulations, but no one-size-fits-all solution exists across industries. It’s uncommon for a software solution to suit every possible need. Before evaluating options, assess and prioritize industry-specific characteristics vital to your company. Eliminate products that do not provide the essential features you need to meet corporate and industry requirements.
For instance, if your organization handles personal health information, you’ll need a solution that satisfies compliance laws, such as HIPAA’s long-term retention requirements. Organizations that handle sensitive and financial data will require advanced security and data restoration features. Also, consider if the service provider utilizes industry-certified data centers that meet ISO or SSAE compliance.
Storage mediums. It’s important to choose a software solution that works with the data and archival system your business is using. Possible storage mediums for data archiving include tapes, disks, flash storage, hard drives, and virtual and cloud options. Smaller companies and newer enterprises may find that physical storage mediums work best for them. However, as organizations get larger, virtual archives utilizing cloud storage are usually a better solution. Cloud storage helps enterprises streamline processes, increase security and compliance, and offers high capacity with lower storage costs.
Scalability and support. Regardless of how much data is being processed today, increased storage needs are inevitable. If your business is growing, you’ll want to find a solution that can scale with you. Also, consider whether the product can support your organization’s hardware platform and the level of customer service you may need to onboard.
Demo and test. Take the time to explore your options and ask for a demo to test the solution you are considering. Look for vendors who can provide services for all of your data types (e.g., email, mobile voicemail and text messages, social media, invoices, or sensitive data). This will help you streamline your processes and manage your communications from a centralized system.
Access controls. Some archiving solutions only allow you to create pre-set user roles. In contrast, others will enable you to customize the number of roles you can create and assign permissions to specific ones. It's also critical for the archiving software to provide a complete access log (activity trail). This will help departments restrict user activity on the platform and monitor for potential misuse.
Start an archiving software comparison here.
Pricing Information
Most archiving software products are priced by month or year. The cost depends on the volume of data to be processed and the level of features. Most vendors in this category offer free trials, and some free tools are available that can be helpful for limited budgets. Entry-level plans range $10 - $50/mo or $25 - $50/yr. Mid-market plans range from $100-$350/mo. Some one-time license options also exist. Single license options range from $275 - $3750/user. Enterprise-level single license options can be as much as $15,000.
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Frequently Asked Questions
What does archiving software do?
What are the benefits of using archiving software?
What are the best archiving software products?
Popular archiving software products include:
- Amazon S3 Glacier
- BluVault
- FileHold
- Microsoft Exchange
- NetX
- PinPoint Document Management System
- Veritas Enterprise Vault