Best Collaboration Tools123Collaboration platforms applications are software tools that adds broad social networking capabilities to work processes. Collaboration tools differ from community platforms in that they are focused on making internal teams more productive by enabling document sharing, workflow, social collaboration, etc.Datapolis Process System1https://dudodiprj2sv7.cloudfront.net/vendor-logos/Pt/D0/TDS4OHU61E8V-180x180.PNGCasual2https://dudodiprj2sv7.cloudfront.net/vendor-logos/kg/wW/FFK7VSWSCL6X-180x180.PNGThinkTank 53https://dudodiprj2sv7.cloudfront.net/vendor-logos/dW/mA/AH7W1GSTL11L-180x180.JPEGPyrus4https://dudodiprj2sv7.cloudfront.net/vendor-logos/jh/IC/KPG8HX0EIFF0-180x180.PNGTraction TeamPage5https://dudodiprj2sv7.cloudfront.net/product-logos/UZ/0I/SP1DT0LM3CEA.pngBoardwalk Communicator6https://dudodiprj2sv7.cloudfront.net/product-logos/cU/gW/22AWZ3QM50JJ.PNGConvo7https://dudodiprj2sv7.cloudfront.net/product-logos/tY/Ad/D9U6M7UUQRGZ.JPEGMuut8https://dudodiprj2sv7.cloudfront.net/vendor-logos/uB/fs/X186X8TOMFOM-180x180.PNGSlenke9https://dudodiprj2sv7.cloudfront.net/product-logos/bF/fC/VCURGZ4D68G8.PNGGlasscubes10https://dudodiprj2sv7.cloudfront.net/product-logos/2R/RC/HXDXXPWFLZQX.PNGGoVisually11https://dudodiprj2sv7.cloudfront.net/product-logos/Wz/7D/9IJUL072CVUM.PNGAttensa Streamserver12https://dudodiprj2sv7.cloudfront.net/vendor-logos/mK/PP/CEDL4HJ6DPWN-180x180.JPEGCampfire13https://dudodiprj2sv7.cloudfront.net/vendor-logos/Eq/Kp/7H71U0IGPTK7-180x180.PNGTeem14https://dudodiprj2sv7.cloudfront.net/product-logos/OS/3c/WSD5VG057MKU.JPEGSideways 615https://dudodiprj2sv7.cloudfront.net/product-logos/wb/mC/JAMR7QTIKTQ7.JPEGConceptShare16https://dudodiprj2sv7.cloudfront.net/product-logos/Lt/Fp/F7EXHODX6GFH.PNGKore17https://dudodiprj2sv7.cloudfront.net/product-logos/EK/8u/HQGBWZ822GDW.PNGZello for Work18https://dudodiprj2sv7.cloudfront.net/product-logos/TU/CU/3AQJI2O8BBT0.PNGWorkgroups DaVinci19https://dudodiprj2sv7.cloudfront.net/product-logos/Qh/fc/T0VOVH1OJVWA.PNGMithi SkyConnect20https://dudodiprj2sv7.cloudfront.net/product-logos/2h/xI/OQPWIF0199J2.PNGDynaDo21https://dudodiprj2sv7.cloudfront.net/vendor-logos/sJ/Oc/MONWX02P6CFA-180x180.PNGiManage Share22https://dudodiprj2sv7.cloudfront.net/vendor-logos/lB/EA/E2580LU8HBHS.jpegGtdagenda23https://dudodiprj2sv7.cloudfront.net/product-logos/2h/hn/TBSKVJBZMK6X.JPEGFoxyTasks24https://dudodiprj2sv7.cloudfront.net/vendor-logos/Tu/e0/ALQLBGGCIZEL-180x180.PNGelium25https://dudodiprj2sv7.cloudfront.net/product-logos/FT/wR/1A47TTIFB1VJ.JPEG

Collaboration Tools

Best Collaboration Tools

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap, and those above the median line are considered Top Rated.

Collaboration Tools Overview

What are Collaboration Tools?

Collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes. The three core areas of functionality for collaboration tools are:

  • Communication
  • Project & task management
  • File sharing & management
Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. For everything else, it integrates with other software tools.

Collaboration tools are closely related to a number of other types of software, including:

All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.

Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.

Collaboration Tools Features & Capabilities

Communication

Some collaboration tools have communication capabilities at their core. Examples include Skype, Google Hangouts, and HipChat. Other collaboration features are available but may have a limited scope.
Communication features across collaboration tools include:

  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screensharing
  • Project-based conversations

Project & Task Management

Many online collaboration tools have basic project and task management capabilities. They are not usually as advanced as traditional project management platforms. Collaboration tools noted for significant project & task management features include:

Others walk the line of collaboration and project management. For example, Wrike features project management tools, but it’s designed like a social network to make engaging with team members easy.

Project management features are usually more important to larger teams. They also work for interdepartmental teams or teams within larger organizations. Collaboration features related to project & task management can include:

  • Workflow automation

  • Tracking location and changes to a file

  • Brainstorming tools/pinboards

  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment

  • Scheduling, calendar integration, reminders and alerts

  • Gantt charts

File Sharing & Management

Some tools focus on file sharing and management. These include:


They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security

  • Support for different file types

  • Comments and notes attached to files

  • Track changes and versioning

  • Editing permissions and access control

  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, Mural.ly and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence

  • Creating flow charts or mapping out ideas visually with a product like MindMeister

  • Creating group to-do lists with a product like Trello

Adoption

Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?

  • What are the steps of a typical project?

  • How does your team handle communication and workflow?

  • Where do you store project files?

  • How many people will be collaborating? How many departments?

  • Will project managers or team members be collaborating? Both?

  • What other platforms and apps does your team use? How does the tool handle integration?

  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?

  • Will all conversations be archived?

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Collaboration Products

Listings (101-125 of 228)

Datapolis Process System

We don't have enough ratings and reviews to provide an overall score.

Datapolis Process System is a process management platform for Microsoft SharePoint 2013. Some key features include: Graphic Workflow Designer, Automated Activities Designer, and Workflow History.

Casual

We don't have enough ratings and reviews to provide an overall score.

Casual is a visual project management tool. Teams can use Casual to plan and execute the workflows of their projects.

ThinkTank 5

We don't have enough ratings and reviews to provide an overall score.

Our suite of agenda design, crowdsourcing, crowd computing, and group dynamics management tools improves outcomes for workgroups, projects, strategic initiatives, and organizational processes. ThinkTank's uniquely structured, patented collaboration software suite enables people to accelerate and...

Pyrus

We don't have enough ratings and reviews to provide an overall score.

Pyrus is a collaboration platform that supports workplace exchanges, transparently manages responsibility for every unit of work, and streamlines workflows. The Pyrus platform is available as a web service as well as a native app for iPhone, iPad, Android, and Windows Phone. This platform supports...

Traction TeamPage

We don't have enough ratings and reviews to provide an overall score.

Traction TeamPage started life as a blog and wiki platform. The product is relatively simple with a strong UI.

Boardwalk Communicator

We don't have enough ratings and reviews to provide an overall score.

Boardwalk Communicator lets business teams share spreadsheet data and consolidates changes without emailing attachments or dealing with the check-in/check-out complexities of intranets or the upload/download processes of file servers and file sharing services. The user interface, including...

Convo

We don't have enough ratings and reviews to provide an overall score.

Convo is a collaboration tool built around a social network with integrations into third-applications like Google Drive, Twitter, and Dropbox.

Muut

We don't have enough ratings and reviews to provide an overall score.

Muut is an embedded community platform providing both embedded comments (e.g. blog comments, reviews on product pages etc.) and a full blown forum system that is embeddable onto a website on any platform.

Slenke

We don't have enough ratings and reviews to provide an overall score.

Slenke is a virtual workspace that allows users to manage their company from anywhere. Through intuitive and easy to use features it allows businesses to manage project portfolios, individual projects, tasks, internal communication, time tracking, invoicing and file sharing.

Glasscubes

We don't have enough ratings and reviews to provide an overall score.

UK company Glasscubes offers their eponymous collaboration platform, featuring document management, file sharing and synchronization, and other project management tools.

GoVisually

We don't have enough ratings and reviews to provide an overall score.

GoVisually is a collaboration tool that aims to allow graphic designers to quickly get feedback from their peers. It allows collaborators to leave annotations and comments. It also has some features for managing projects and revisions.

Attensa Streamserver

We don't have enough ratings and reviews to provide an overall score.

Attensa Streamserver is a cloud-based knowledge management collaboration software from Attensa Software.

Campfire

10 Ratings

Campfire is really a group chat / team collaboration platform. It allows users to create a shared space where members can collaborate by group texting.

Teem

We don't have enough ratings and reviews to provide an overall score.

Teem (formerly EventBoard) is cloud-based software for organizing and optimizing internal events and meetings. Teem allows employees to meet and book conference rooms, to efficiently manage workspaces and meeting resources, and to measure and analyze their company’s meeting and collaboration...

Sideways 6

We don't have enough ratings and reviews to provide an overall score.

Sideways 6 is an employee ideas platform that connects to Yammer to source, analyse and manage ideas without requiring employees to learn new software. The vendor takes this approach because they've found that it can be difficult to get employees to take up 'yet another app'. According to the...

ConceptShare

We don't have enough ratings and reviews to provide an overall score.

ConceptShare focuses exclusively on the review and approval process for creative teams in large companies. The vendor says that by integrating online proofing with workflow automation, ConceptShare helps shorten the review cycle so that users need fewer iterations, save time, and deliver better...

Kore

We don't have enough ratings and reviews to provide an overall score.

Kore is an online collaboration tool. It is built to be scalable, and to allow communications between a company's internal teams, partners, and/or customers. Kore includes chat, discussion rooms, drag and drop file sharing, email integration, and alerts, as well as social media-style #tags and...

Zello for Work

We don't have enough ratings and reviews to provide an overall score.

Zello for Work is designed to turn any smartphone into a user-friendly push-to-talk (PTT) device on any network. This can be done with the user’s existing smartphones or ruggedized devices. Zello users can speak in groups or to direct contacts, decreasing nonessential noise in the work...

Workgroups DaVinci

We don't have enough ratings and reviews to provide an overall score.

Workgroups DaVinici is a project management software solution dedicated to automating and providing transparency to the entire creative production process for creative and marketing teams. According to the vendor, it combines multi-tiered project management, workflow scheduling & automation,...

Mithi SkyConnect

We don't have enough ratings and reviews to provide an overall score.

Mithi SkyConnect is a cloud based collaboration suite offering Cloud Email, Instant Messaging, Calendar, Document Collaboration and more. According to the vendor, the product offers near-zero server downtime and reliable multi-layered security. The collaboration apps are accessible from the...

DynaDo

We don't have enough ratings and reviews to provide an overall score.

DynaDo is a project management and collaboration solution. It includes tools such as Email, Project Management, Customer Support, File Storage, Discussion Forums, Calendar, Chat, and CRM.

iManage Share

We don't have enough ratings and reviews to provide an overall score.

iManage Share (formerly HP Linksite) is a document sharing and collaboration tool from iManage, a company divested from Hewlett-Packard in 2015.

Gtdagenda

We don't have enough ratings and reviews to provide an overall score.

Gtdagenda is a web-based project and task management application based on David Allen's GTD. Its features include Projects, Contexts, Next Actions, Goals and Checklists. It integrates with Evernote and Google calendar. It is also available as iPhone and Android mobile apps.

FoxyTasks

We don't have enough ratings and reviews to provide an overall score.

FoxyTasks is a web-based marketing project management solution. Some key features include: Project Planning, Budget Management, Clients Collaboration and Real-Time Document Collaboration.

elium

We don't have enough ratings and reviews to provide an overall score.

elium is a knowledge sharing and collaboration tool.