Best Collaboration Tools123Collaboration platforms applications are software tools that adds broad social networking capabilities to work processes. Collaboration tools differ from community platforms in that they are focused on making internal teams more productive by enabling document sharing, workflow, social collaboration, etc.Crowdbase1https://dudodiprj2sv7.cloudfront.net/vendor-logos/5q/zW/1V31TKKNN20S.pngAlma Suite2https://dudodiprj2sv7.cloudfront.net/product-logos/qC/b1/G8AU6OVUN2FR.PNGTettra3https://dudodiprj2sv7.cloudfront.net/product-logos/dc/nK/51Q9RISTWX6A.PNGWorkshare 94https://dudodiprj2sv7.cloudfront.net/product-logos/ZG/28/TO6ZOSTZ3DFT.PNGOnSemble5https://dudodiprj2sv7.cloudfront.net/product-logos/FV/pK/6JK0017UWWTF.PNGappear.in6https://dudodiprj2sv7.cloudfront.net/vendor-logos/yt/2o/8BZ1794L8QAJ-180x180.PNGFrame.io7https://dudodiprj2sv7.cloudfront.net/vendor-logos/9E/KH/PTP7QIXOGTCK-180x180.JPEGWorkrooms8https://dudodiprj2sv7.cloudfront.net/product-logos/lb/NO/MRWBPVC8IS3T.PNGNuclino9https://dudodiprj2sv7.cloudfront.net/product-logos/jC/ll/UIFGV923OU8T.PNGPriority Matrix10https://dudodiprj2sv7.cloudfront.net/product-logos/cW/68/ZJ66KUK9G75K.PNGMural.ly11https://dudodiprj2sv7.cloudfront.net/product-logos/6a/17/3T84Q65T0NN4.PNGO3Spaces Composer12https://dudodiprj2sv7.cloudfront.net/vendor-logos/3S/W7/02USTD7LKUUF-180x180.JPEGDrinkle13https://dudodiprj2sv7.cloudfront.net/product-logos/Md/pB/E8AIITWEL7GO.pngDatapolis Process System14https://dudodiprj2sv7.cloudfront.net/vendor-logos/Pt/D0/TDS4OHU61E8V-180x180.PNGCasual15https://dudodiprj2sv7.cloudfront.net/vendor-logos/kg/wW/FFK7VSWSCL6X-180x180.PNGThinkTank 516https://dudodiprj2sv7.cloudfront.net/vendor-logos/dW/mA/AH7W1GSTL11L-180x180.JPEGPyrus17https://dudodiprj2sv7.cloudfront.net/vendor-logos/jh/IC/KPG8HX0EIFF0-180x180.PNGTraction TeamPage18https://dudodiprj2sv7.cloudfront.net/product-logos/UZ/0I/SP1DT0LM3CEA.pngBoardwalk Communicator19https://dudodiprj2sv7.cloudfront.net/product-logos/cU/gW/22AWZ3QM50JJ.PNGConvo20https://dudodiprj2sv7.cloudfront.net/product-logos/tY/Ad/D9U6M7UUQRGZ.JPEGMuut21https://dudodiprj2sv7.cloudfront.net/vendor-logos/uB/fs/X186X8TOMFOM-180x180.PNGSlenke22https://dudodiprj2sv7.cloudfront.net/product-logos/bF/fC/VCURGZ4D68G8.PNGGlasscubes23https://dudodiprj2sv7.cloudfront.net/product-logos/2R/RC/HXDXXPWFLZQX.PNGGoVisually24https://dudodiprj2sv7.cloudfront.net/product-logos/Wz/7D/9IJUL072CVUM.PNGAttensa Streamserver25https://dudodiprj2sv7.cloudfront.net/vendor-logos/mK/PP/CEDL4HJ6DPWN-180x180.JPEG

Collaboration Tools

Best Collaboration Tools

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap, and those above the median line are considered Top Rated.

Collaboration Tools Overview

What are Collaboration Tools?

Collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes. The three core areas of functionality for collaboration tools are:

  • Communication
  • Project & task management
  • File sharing & management
Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. For everything else, it integrates with other software tools.

Collaboration tools are closely related to a number of other types of software, including:

All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.

Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.

Collaboration Tools Features & Capabilities

Communication

Some collaboration tools have communication capabilities at their core. Examples include Skype, Google Hangouts, and HipChat. Other collaboration features are available but may have a limited scope.
Communication features across collaboration tools include:

  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screensharing
  • Project-based conversations

Project & Task Management

Many online collaboration tools have basic project and task management capabilities. They are not usually as advanced as traditional project management platforms. Collaboration tools noted for significant project & task management features include:

Others walk the line of collaboration and project management. For example, Wrike features project management tools, but it’s designed like a social network to make engaging with team members easy.

Project management features are usually more important to larger teams. They also work for interdepartmental teams or teams within larger organizations. Collaboration features related to project & task management can include:

  • Workflow automation

  • Tracking location and changes to a file

  • Brainstorming tools/pinboards

  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment

  • Scheduling, calendar integration, reminders and alerts

  • Gantt charts

File Sharing & Management

Some tools focus on file sharing and management. These include:


They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security

  • Support for different file types

  • Comments and notes attached to files

  • Track changes and versioning

  • Editing permissions and access control

  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, Mural.ly and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence

  • Creating flow charts or mapping out ideas visually with a product like MindMeister

  • Creating group to-do lists with a product like Trello

Adoption

Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?

  • What are the steps of a typical project?

  • How does your team handle communication and workflow?

  • Where do you store project files?

  • How many people will be collaborating? How many departments?

  • Will project managers or team members be collaborating? Both?

  • What other platforms and apps does your team use? How does the tool handle integration?

  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?

  • Will all conversations be archived?

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Collaboration Products

Listings (101-125 of 237)

5 Ratings

Alma Suite is a private social network for companies, that includes a task management tool, a private wikipedia for knowledge management, an idea manager, a game for training, professional profiles, discussion groups, news, instant messages, and postings. The vendor’s value proposition is that th...

2 Ratings

Workshare’s platform is designed to empower professionals to compare, protect and share their high stakes documents on any device. Content owners can accurately track and compare amendments made by all contributors. While businesses have secure ways to work collaboratively and control the process...

1 Ratings

In addition to being an intranet solution, OnSemble is also an employee collaboration and engagement platform that allows users to build an intranet without any programming. The vendor’s value proposition is that OnSemble empowers over 55,000+ people and organizations with increased productivity...

3 Ratings

Norwegian company appear.in offers their flagship video conferencing platform to small teams, both in a free edition hosting up to 4 guests simultaneously in a session or a paid edition that supports up to 12 simultaneous meeting guests, among other features.

1 Ratings

Frame.io in New York offers a video collaboration platform, supporting the video editing process by providing creative teams with time stamped comments, annotations and hashtags, and an accelerated sharing and approval process, as well as integrations with popularly used editing tools (e.g. Final...

1 Ratings

Get work done faster in one place. Workrooms® is the Collaboration tool combining the world of Project & Task Management with a full-fledged enterprise level cloud storage including file annotations, meta-information, preview, review & approval. Workrooms® is best used by teams of 5 or m...

1 Ratings

Nuclino aims to allow teams to organize and share knowledge easily. Create real-time collaborative documents and connect them instantly like a wiki. Use the tree, board, and graph view to explore and organize your knowledge visually. It's great for meeting notes, product requirements, docs, decis...

We don't have enough ratings and reviews to provide an overall score.

Priority Matrix is a prioritization, collaborative, task management software used by more than 2500 businesses worldwide and 85,000 paid customers. Priority Matrix is used by customers who need visibility and alignment in team priorities. Priority Matrix uses the 4-quadrants to help customers pri...

We don't have enough ratings and reviews to provide an overall score.

Mural.ly is a collaboration tool designed for creative teams to make the process of remote design more efficient.

We don't have enough ratings and reviews to provide an overall score.

O3Spaces is a optional cloud-based or local-hosted document creation and collaboration service. O3Spaces is written in Java, and based on the Tomcat server with a PostgreSQL backend (other databases are also supported).

We don't have enough ratings and reviews to provide an overall score.

Drinkle is a project management solution that helps businesses organize projects, manage teams, and assign tasks. Some key features include: Task Management, Leads Management, and Team Activities.

We don't have enough ratings and reviews to provide an overall score.

Datapolis Process System is a process management platform for Microsoft SharePoint 2013. Some key features include: Graphic Workflow Designer, Automated Activities Designer, and Workflow History.

We don't have enough ratings and reviews to provide an overall score.

Casual is a visual project management tool. Teams can use Casual to plan and execute the workflows of their projects.

We don't have enough ratings and reviews to provide an overall score.

Our suite of agenda design, crowdsourcing, crowd computing, and group dynamics management tools improves outcomes for workgroups, projects, strategic initiatives, and organizational processes. ThinkTank's uniquely structured, patented collaboration software suite enables people to accelerate and ...

We don't have enough ratings and reviews to provide an overall score.

Pyrus is a collaboration platform that supports workplace exchanges, transparently manages responsibility for every unit of work, and streamlines workflows. The Pyrus platform is available as a web service as well as a native app for iPhone, iPad, Android, and Windows Phone. This platform support...

We don't have enough ratings and reviews to provide an overall score.

Boardwalk Communicator lets business teams share spreadsheet data and consolidates changes without emailing attachments or dealing with the check-in/check-out complexities of intranets or the upload/download processes of file servers and file sharing services. The user interface, including integr...

We don't have enough ratings and reviews to provide an overall score.

Convo is a collaboration tool built around a social network with integrations into third-applications like Google Drive, Twitter, and Dropbox.

We don't have enough ratings and reviews to provide an overall score.

Muut is an embedded community platform providing both embedded comments (e.g. blog comments, reviews on product pages etc.) and a full blown forum system that is embeddable onto a website on any platform.

We don't have enough ratings and reviews to provide an overall score.

Slenke is a virtual workspace that allows users to manage their company from anywhere. Through intuitive and easy to use features it allows businesses to manage project portfolios, individual projects, tasks, internal communication, time tracking, invoicing and file sharing.

We don't have enough ratings and reviews to provide an overall score.

UK company Glasscubes offers their eponymous collaboration platform, featuring document management, file sharing and synchronization, and other project management tools.

We don't have enough ratings and reviews to provide an overall score.

GoVisually is a collaboration tool that aims to allow graphic designers to quickly get feedback from their peers. It allows collaborators to leave annotations and comments. It also has some features for managing projects and revisions.