Best Collaboration Tools123Collaboration platforms applications are software tools that adds broad social networking capabilities to work processes. Collaboration tools differ from community platforms in that they are focused on making internal teams more productive by enabling document sharing, workflow, social collaboration, etc.TIBCO Tibbr1https://media.trustradius.com/vendor-logos/kf/kH/RMNIMTW93FUN-180x180.PNGCisco Webex Social (Discontinued)2https://media.trustradius.com/product-logos/pi/CF/1ESS2PT4C9RB-180x180.JPEGOnSolve3https://media.trustradius.com/vendor-logos/tv/Ze/BCTCIBS7374J-180x180.JPEGCrowdbase4https://media.trustradius.com/vendor-logos/5q/zW/1V31TKKNN20S.pngCreativity 3655https://media.trustradius.com/product-logos/WS/sJ/RIRL0PWPKB8P-180x180.PNGWorkrooms6https://media.trustradius.com/product-logos/wk/xQ/MRWBPVC8IS3T-180x180.PNGTroop Messenger7https://media.trustradius.com/product-logos/wn/7F/AJOWG5TJTR62-180x180.JPEGGatherContent8https://media.trustradius.com/vendor-logos/BR/pN/C9LQR2O13DQ6-180x180.JPEGQuire9https://media.trustradius.com/product-logos/Kj/h3/FH0F30CJA2TD-180x180.JPEGChanty10https://media.trustradius.com/product-logos/Cm/9D/ESGHTAXB825L-180x180.JPEGSunsama11https://media.trustradius.com/vendor-logos/EU/S6/83KSGWT2QI5A-180x180.JPEGSAP Jam12https://media.trustradius.com/vendor-logos/sW/OA/CZD3RG21S16S-180x180.JPEGHoney13https://media.trustradius.com/vendor-logos/tj/o2/A0GIRJM03ZP8-180x180.JPEGLua14https://media.trustradius.com/product-logos/Pm/gf/BBAAKB9VNHGB-180x180.PNGClickWebinar15https://media.trustradius.com/product-logos/ZW/JG/CBTVP6C660RW-180x180.PNGAlma Suite16https://media.trustradius.com/product-logos/1f/0s/G8AU6OVUN2FR-180x180.PNGHiver17https://media.trustradius.com/product-logos/Cb/Oc/XN5NTV0BVT7T-180x180.PNGMangoApps18https://media.trustradius.com/product-logos/t2/Bg/G4HPGK0FRR5Q-180x180.PNGINXPO Webcasting19https://media.trustradius.com/product-logos/Un/hX/43ULGEVBUZO4-180x180.JPEGO3Spaces Composer20https://media.trustradius.com/vendor-logos/3S/W7/02USTD7LKUUF-180x180.JPEGDrinkle21https://media.trustradius.com/product-logos/Md/pB/E8AIITWEL7GO.pngMuut22https://media.trustradius.com/vendor-logos/uB/fs/X186X8TOMFOM-180x180.PNGTraction TeamPage23https://media.trustradius.com/product-logos/UZ/0I/SP1DT0LM3CEA.pngPyrus24https://media.trustradius.com/vendor-logos/jh/IC/KPG8HX0EIFF0-180x180.PNGCasual25https://media.trustradius.com/vendor-logos/kg/wW/FFK7VSWSCL6X-180x180.PNG

Best Collaboration Tools

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Collaboration Tools Overview

What are Collaboration Tools?

Online collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes and allows for real-time communication. The three core areas of functionality for collaboration tools are:


  • Communication

  • Project & task management

  • File sharing & management

Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. It also includes audio and video conferencing capabilities. For everything else, it integrates with other software tools.


Because they each have slightly different specialties, many of the tools above are not perfectly comparable. Depending on your business needs, you may want to invest in a few different types of collaboration tools. For example, many teams use a messaging application like Slack for casual communication and also use web conferencing software to host online meetings.


Online collaboration tools are closely related to a number of other types of software, including:


All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.


Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.


Collaboration Tools Features & Capabilities

Communication

Some collaboration tools have communication capabilities at their core. Examples of online communication tools that specialize in this are include:



Other collaboration features are available but may have a limited scope. Communication features across collaboration tools include:


  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screen sharing
  • Project-based conversations

Project & Task Management

Another class of online collaboration tools have underlying project and task management capabilities at their core. These tools may not be as advanced as traditional project management platforms. However, they can be incredibly useful for online team collaboration and communication.


Examples of collaboration tools noted for significant project & task management features include:


Some products walk the line of collaboration and project management. For example, Wrike has many robust project management features, but it’s designed like a social network to make engaging with team members easy.


Access to advanced project management capabilities is usually more important for larger or interdepartmental teams. Collaboration features related to project & task management can include:


  • Workflow automation

  • Tracking location and changes to a file

  • Brainstorming tools/pinboards

  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment

  • Scheduling, calendar integration, reminders and alerts

  • Gantt charts

File Sharing & Management

Other online collaboration tools focus on document storage, sharing, and management. Examples of these products include:

They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security

  • Support for different file types

  • Comments and notes attached to files

  • Track changes and versioning

  • Editing permissions and access control

  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, Mural.ly and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence

  • Creating flow charts or mapping out ideas visually with a product like MindMeister

  • Creating group to-do lists with a product like Trello

Adoption

Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?

  • What are the steps of a typical project?

  • How does your team handle communication and workflow?

  • Where do you store project files?

  • How many people will be collaborating? How many departments?

  • Will project managers or team members be collaborating? Both?

  • What other platforms and apps does your team use? How does the tool handle integration?

  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?

  • Will all conversations be archived?


Collaboration Tools Comparison

To help you more easily compare different types of collaboration tools, consider these 3 key factors:


  1. What’s the main purpose this tool will serve? For example, are you looking for an easy to use team instant messaging app? Or do you need a web conferencing tool that will be easy for employees and clients to use? Or maybe you’re looking for a new company intranet, or file and document sharing solution. Figuring out what business need(s) the tool will serve will help you identify which set of collaboration tools to evaluate.

  2. Ease of use, which helps determine how widely adopted the software will be, is highly important. If you invest in a collaboration tool that has a steep learning curve, it’s less likely to be adopted by the rest of your team. Look for tools that have high ‘usability’ ratings on the product scorecard tab on TrustRadius to help narrow down the list of products you’re considering.

  3. What does your budget for collaboration and communication software look like? This will likely depend on whether you are self-employed, a contract worker, an SMB, or an enterprise business. Many collaboration tools in this category have either free versions or free trials for your team to test out. However, if your business needs a very budget-friendly solution, look for tools that have a ‘forever free’ option.

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Collaboration Products

Listings (101-125 of 261)

1 Ratings

OnSolve is a collaboration software company created from the merge of MIR3, ECN, and Send Word Now. Their product suite contain alerting tools and other cloud-based collaboration and communication applications.

Creativity 365 is a comprehensive, cross-device contention creation tool set designed for both business and creative professionals. The suite aims to help individuals and teams collaborate and improve their productivity and efficiency. The set includes five apps along with 1TB Kdan Cloud storage and…

1 Ratings

Get work done faster in one place. Workrooms® is the Collaboration tool combining the world of Project & Task Management with a full-fledged enterprise level cloud storage including file annotations, meta-information, preview, review & approval. Workrooms® is best used by teams of 5 or more…

Instant messaging for business allows people to communicate relaying information in real time. However, corporate chat app is a contemporary update to the ancient email communication cutting out time, expense and effort at the same time. Nowadays many organizations are using instant messaging for th…

2 Ratings

Chanty is a simple and fast team chat app that helps teams of all business segments work more productively. Chanty helps the user easily get in touch with colleagues in private, public, group and one-on-one conversations. Chanty's Teambook menu allows keeps all messages, files, links and tasks in …

1 Ratings

Sunsama is a daily planner and organizational app that combines tasks, calendar, and project management tools in one location, from the small California-based company of the same name.

3 Ratings

SAP Jam is a social network collaboration tool with integrated collaborative processes for knowledge, learning, and HR management. SAP Jam also includes capabilities for the entire sales, marketing, and customer service lifecycles.

11 Ratings

Honey is a collaboration solution designed around content management and a social networking platform. Along with integrations with Google Drive, Dropbox, Box, and LinkedIn, Honey is available as both a browser-based solution and through mobile applications.

7 Ratings

Lua is a mobile-first enterprise communication solution. It powers messaging that is built for business: instant, secure, and keeps everyone accountable. Some key features include: Real-time Secure Messaging, Two-touch Conference Calling, and an Analytics Dashboard.

2 Ratings

ClickWebinar, from GetReponse, allows users to run video conferences and webinars for up to 1000 participants. Features include audio & video, statistics for analyzing the success of webinars, and desktop screen sharing. They also offer mobile apps to schedule meetings, send invitations, and del…

5 Ratings

Alma Suite is a private social network for companies, that includes a task management tool, a private wikipedia for knowledge management, an idea manager, a game for training, professional profiles, discussion groups, news, instant messages, and postings. The vendor’s value proposition is that they …

2 Ratings

Hiver helps you manage customer support and sales right from your Gmail. With Hiver, teams can collaborate on Shared email accounts like support@ or sales@ without having to leave their Gmail accounts. Hiver works like a full-fledged help desk, built right into Gmail. It gives you everything you nee…

5 Ratings

MangoApps offers digital workplace solutions that combine intranet, collaboration, messaging, learning & 50+ built-in integrations for your business. MangoApps serves organizations with 50-50,000 employees in a broad range of industries from retail, healthcare, manufacturing, not-for-profit, pro…

From webcasts to virtual extensions of events, INXPO digital interactive broadcasting solutions help companies communicate with their customers, employees, partners, and prospects.

We don't have enough ratings and reviews to provide an overall score.

O3Spaces is a optional cloud-based or local-hosted document creation and collaboration service. O3Spaces is written in Java, and based on the Tomcat server with a PostgreSQL backend (other databases are also supported).

We don't have enough ratings and reviews to provide an overall score.

Drinkle is a project management solution that helps businesses organize projects, manage teams, and assign tasks. Some key features include: Task Management, Leads Management, and Team Activities.

We don't have enough ratings and reviews to provide an overall score.

Muut is an embedded community platform providing both embedded comments (e.g. blog comments, reviews on product pages etc.) and a full blown forum system that is embeddable onto a website on any platform.

We don't have enough ratings and reviews to provide an overall score.

Pyrus is a collaboration platform that supports workplace exchanges, transparently manages responsibility for every unit of work, and streamlines workflows. The Pyrus platform is available as a web service as well as a native app for iPhone, iPad, Android, and Windows Phone. This platform supports c…

We don't have enough ratings and reviews to provide an overall score.

Casual is a visual project management tool. Teams can use Casual to plan and execute the workflows of their projects.

TrustRadius Top Rated for 2019

2019 Top Rated Collaboration Tools

There are plenty of options out there, but here's our shortlist of the best Collaboration Tools. These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. To qualify, a product must have 10 or more recent reviews and a trScore of 7.5 or higher, indicating above-average satisfaction for business technology. The products with the highest trScores appear first on the list. Read more about the Top Rated criteria.