Magentrix Social Intranet is a community intranet solution that enables teams to manage information, organize resources, communicate and collaborate. Features are focused on increasing productivity - e.g., file sharing, blogs, ideas, comments and CRM integration. According to the vendor, users ca...
Best Collaboration Tools
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Collaboration Tools Overview
What are Collaboration Tools?Collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes. The three core areas of functionality for collaboration tools are:
- Project & task management
- File sharing & management
Collaboration tools are closely related to a number of other types of software, including:
- Business communications (e.g. email, phone, web conferencing)
- Community platforms
- Cloud storage
- Project management software
- Online office suites (such as G Suite and Microsoft Office 365)
Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.
Collaboration Tools Features & Capabilities
CommunicationSome collaboration tools have communication capabilities at their core. Examples include Skype, Google Hangouts, and HipChat. Other collaboration features are available but may have a limited scope.
Communication features across collaboration tools include:
- Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
- Privacy and access settings
- Conference calling
- Video chats with screensharing
- Project-based conversations
Project & Task Management
Project management features are usually more important to larger teams. They also work for interdepartmental teams or teams within larger organizations. Collaboration features related to project & task management can include:
Tracking location and changes to a file
Task lists and assignments. These are complete with due dates, sub-tasks and file attachment
Scheduling, calendar integration, reminders and alerts
File Sharing & Management
Support for different file types
Comments and notes attached to files
Track changes and versioning
Editing permissions and access control
Online Collaboration Tools
Creating an internal knowledge base for employees with a product like Confluence
Creating flow charts or mapping out ideas visually with a product like MindMeister
Creating group to-do lists with a product like Trello
It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!
To help you find a good fit, consider these questions:
What types of projects will you collaborate on?
What are the steps of a typical project?
How does your team handle communication and workflow?
Where do you store project files?
How many people will be collaborating? How many departments?
Will project managers or team members be collaborating? Both?
What other platforms and apps does your team use? How does the tool handle integration?
How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?
Will all conversations be archived?
Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.
For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.
Listings (201-225 of 249)
Cisco Business Edition 7000 is a collaboration and universal communication, VOIP / telephony, conferencing and messaging platform for enterprises of 1000 to 5000 employees, pre-configured (or configurable) to meet the needs of enterprises in many different verticals.
Lua is a mobile-first enterprise communication solution. It powers messaging that is built for business: instant, secure, and keeps everyone accountable. Some key features include: Real-time Secure Messaging, Two-touch Conference Calling, and an Analytics Dashboard.
HotGloo is an online wireframing and prototyping tool. This solution has been designed for all those engaged in the concept, design and development of web or app projects: project managers, information architects, usability experts, freelancers, concept people, digital agencies, web companies, pu...
BluDrive enables employees to securely transfer files of any size and type with colleagues, customers and partners. The vendor’s value proposition is that BluDrive’s flexibility to quickly transfer and share files ensures better collaboration resulting in higher efficiency and productivity. ...
JungleBell is a SharePoint alerting and reminder tool. According to the vendor, JungleBell’s interface allows SharePoint users to intuitively set up customized email alerts with only a few clicks and without using any coding or workflows.
Simoona App is a social intranet designed to promote employee engagement. It is an HR solution made for effective communication, empowerment, acknowledgement and social networking of your company employees. Simoona includes a social media wall, a gamification system, event planning, and office ma...
Loopa is an online community platform for communication and collaboration. According to the vendor, Loopa is like Facebook's Workplace, but offers front-end customisation, seamless compatibility with your existing website, and is significantly cheaper. Loopa aims to answer the question, "How do ...
VIPole is a cross-platform secure communications and data storage solution. It allows users to send encrypted messages, conduct multiuser conferences, and manage files.
Connecteam offers companies an easy, fast, and comprehensive way to manage deskless employees successfully for free. Connecteam offers managers a unique mobile app Launch Pad that is desktop based. The Launch Pad lets managers create a fully branded employee app in 15 minutes and share it with ...
Futuramo Visual Tickets is a cloud-based web app for project communication: ticketing, bug tracking, request management, feedback gathering and ideation. Futuramo Visual Tickets lets teams, collaborators and business partners exchange ideas, opinions, and requests. Intuitive features to create,...
Cerri Enterprise Apps is a project collaboration solution. The vendor says features like email to task and calendar synchronization help users adapt the system to their team’s habits and allow them to work in their preferred environments. Designed for team collaboration in the enterprise space, C...
Switch Secure Workspace is a collaboration platform that is designed to allow users to work at their desk or on the go whilst maintaining compliance in an encrypted environment.According to the vendor, key business benefits include: From the cloud: Switch Secure Workspace enables users to store, ...
HackerEarth is an innovation management solution that is designed to help companies efficiently manage ideation.With HackerEarth Sprint companies can: Crowdsource/ Capture ideasValidateShortlistDevelop proof of conceptSprint enables companies to engage with employees, partners, vendors, and custo...
STORE OPERATIONS Store visit reports, Daily store checklists, Periodic reports, Snag reporting. Operations teams support and control stores across chain through a single window.VISUAL MERCHANDISINGRoll out, Implementation Review, Scorecard, Training, Best practices. VM teams drive One look across...
Onehub provides cloud-based enterprise file storage and sharing for businesses of any size. According to the vendor, key features and business benefits include: Bank-level security, with 256-bit encryptionBetter control of your file sharing through precise permission controls that are both ro...
Agora is a daily digest that discovers and surfaces the most important ideas and insights on Slack.Agora is an intelligent bot that weeds out the noise in natural conversations. It offers a Slack digest when you want about the topics you care about - as well as tagging ideas, urgent items, proble...
BroadSoft Team-One is a collaboration app, with group and private messaging, workspaces (for messages, notes, tasks, and files related to particular teams or projects), file sharing, note taking, video conferencing, and task management. Cisco announced their acquisition of BroadSoft October 2017.
Simpplr is a social intranet built on the Salesforce platform. It is designed to facilitate collaboration between employees in different departments and locations. Simpplr includes an employee directory, personal profiles, and an activity feed, as well as company news updates, an events calendar,...
Hygger (formerly Atlaz) is a complete project management platform for Agile teams.It integrates all processes and projects under one solution and enables task planning, issue and progress tracking, time tracking with reports, resource management, transparent team communication and much more.Accor...
Staffbase is the employee communication platform for communicators in large, distributed organizations. Using a mobile first approach, it allows internal communicators to reach every employee through various channels like news, mobile magazine, chat rooms and surveys. Analytics and reports allow ...
OfficeAmp is an extension to Slack (a Slackbot) from Indian company Anaek that supports task prioritization and completion, and is meant to amplify Slack's capabilities.
Twist is a collaboration application offered by Doist, suggested to teams as a calmer topically organized conversation tracker to better manage multiple streams of conversation and idea sharing. Discounts are offered for non-profits and student users.
Contus Fly is an instant messaging app solution that helps businesses to build chat-apps. With expertise in this field for over a decade, Contus Fly provides chat app solutions to all kinds of parties from startups to reputed brands. Its API assists customers in building their own collective comm...
Intel Unite is a collaboration tool combining document sharing, visual collaboration, whiteboarding, and meeting space controls in a single platform.