Best Collaboration Tools123Collaboration platforms applications are software tools that adds broad social networking capabilities to work processes. Collaboration tools differ from community platforms in that they are focused on making internal teams more productive by enabling document sharing, workflow, social collaboration, etc.Trimble Connect1https://media.trustradius.com/vendor-logos/S4/sk/CUS0KZ0UTXI8-180x180.JPEGSpeakap2https://media.trustradius.com/product-logos/K3/oW/5WULMB2TS1S3-180x180.JPEGFugu3https://media.trustradius.com/product-logos/bp/sW/C4MH93GDQU86-180x180.PNGEarliz4https://media.trustradius.com/vendor-logos/ba/tW/30UKL3UTJ4UG-180x180.PNGAgora Digest5https://media.trustradius.com/product-logos/F9/1a/DN2H2MJ3IZXM-180x180.JPEGOfficeAmp6https://media.trustradius.com/vendor-logos/1Q/yy/IB4G3RMIOF6B-180x180.JPEGTwist7https://media.trustradius.com/product-logos/eE/F5/EOVP1LGTMENW-180x180.JPEGNomadesk8https://media.trustradius.com/product-logos/LX/nC/BWCVLJASF5IH-180x180.PNGKnoBis9https://media.trustradius.com/product-logos/13/f5/P8R2JS1H721S-180x180.PNGSimpplr10https://media.trustradius.com/product-logos/SU/n8/2BFT1G8XOETA-180x180.JPEGMent by Epistema11https://media.trustradius.com/product-logos/oz/rY/KP24WFCMMP61-180x180.JPEGVuforia Chalk12https://media.trustradius.com/product-logos/Vd/UZ/QO081VBEW5D6-180x180.PNGGoogle Hangouts Chat13https://media.trustradius.com/product-logos/gy/O4/1S4F4DWNLZIT-180x180.PNGCD Messenger14https://media.trustradius.com/product-logos/rb/YT/RW9PTOP2ERTK-180x180.JPEGFollowme15https://media.trustradius.com/product-logos/j0/7s/TN9EJQEG7CHF-180x180.JPEGGrove16https://media.trustradius.com/vendor-logos/VV/Ko/XNQ7PKQ8K6UJ-180x180.PNGCodesk17https://media.trustradius.com/product-logos/WT/XN/8BA9ZKQ617IK.pngDiscord18https://media.trustradius.com/vendor-logos/ZU/sM/Z6O0RXSM7O2P-180x180.JPEGJostle19https://media.trustradius.com/product-logos/bS/hK/TXJCH9EJ6EX7-180x180.PNGHotGloo20https://media.trustradius.com/product-logos/U9/wh/XKGRHS588F8Q-180x180.PNGFuturamo Visual Tickets21https://media.trustradius.com/product-logos/mO/2J/HOJIQU2EWM12-180x180.PNGOffice Chat22https://media.trustradius.com/product-logos/LW/fM/O1L3WTQABRBJ-180x180.JPEGDesign Room Live!23https://media.trustradius.com/vendor-logos/z0/so/OW6ZG3V2HUG9-180x180.JPEGBeagle by Podio24https://media.trustradius.com/product-logos/bu/nq/5B7HPH2ZU03E-180x180.PNGDrum Web Meeting25https://media.trustradius.com/product-logos/2n/1B/TNBZ7UT4IXWT-180x180.PNG

Best Collaboration Tools

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Collaboration Tools Overview

What are Collaboration Tools?

Collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes. The three core areas of functionality for collaboration tools are:

  • Communication
  • Project & task management
  • File sharing & management
Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. For everything else, it integrates with other software tools.

Collaboration tools are closely related to a number of other types of software, including:

All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.

Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.

Collaboration Tools Features & Capabilities

Communication

Some collaboration tools have communication capabilities at their core. Examples include Skype, Google Hangouts, and HipChat. Other collaboration features are available but may have a limited scope.
Communication features across collaboration tools include:

  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screensharing
  • Project-based conversations

Project & Task Management

Many online collaboration tools have basic project and task management capabilities. They are not usually as advanced as traditional project management platforms. Collaboration tools noted for significant project & task management features include:

Others walk the line of collaboration and project management. For example, Wrike features project management tools, but it’s designed like a social network to make engaging with team members easy.

Project management features are usually more important to larger teams. They also work for interdepartmental teams or teams within larger organizations. Collaboration features related to project & task management can include:

  • Workflow automation

  • Tracking location and changes to a file

  • Brainstorming tools/pinboards

  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment

  • Scheduling, calendar integration, reminders and alerts

  • Gantt charts

File Sharing & Management

Some tools focus on file sharing and management. These include:


They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security

  • Support for different file types

  • Comments and notes attached to files

  • Track changes and versioning

  • Editing permissions and access control

  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, Mural.ly and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence

  • Creating flow charts or mapping out ideas visually with a product like MindMeister

  • Creating group to-do lists with a product like Trello

Adoption

Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?

  • What are the steps of a typical project?

  • How does your team handle communication and workflow?

  • Where do you store project files?

  • How many people will be collaborating? How many departments?

  • Will project managers or team members be collaborating? Both?

  • What other platforms and apps does your team use? How does the tool handle integration?

  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?

  • Will all conversations be archived?

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Collaboration Products

Listings (201-225 of 259)

We don't have enough ratings and reviews to provide an overall score.

Trimble Connect supplies collaboration, tasking, and project management features to Trimble's design and construction projects, as well as provide a platform for integrating third-party built or organized architectural or building projects as well.

We don't have enough ratings and reviews to provide an overall score.

Speakap is the award-winning secure and private platform enabling organizations of all sizes to engage with their non-desk and customer-facing employees, improving customer experience and business value. Sharing campaigns, best practices and results across locations, our clients see a 10% increase i…

We don't have enough ratings and reviews to provide an overall score.

Fugu is an all-purpose team chat software that enables employees to communicate and collaborate from a single platform. Users can share ideas, discuss projects, and manage attendance with Fugu. The product easily integrates with the third party tools for effective management, and is available to use…

We don't have enough ratings and reviews to provide an overall score.

Earliz is online project management and monitoring software. Video tutorials are included with this solution. Users have the option to choose English, French, Spanish or Italian as the language of their interface. Documents can be shared and team members can communicate via blogs, forums, chats or c…

We don't have enough ratings and reviews to provide an overall score.

Agora is a daily digest that discovers and surfaces the most important ideas and insights on Slack.Agora is an intelligent bot that weeds out the noise in natural conversations. It offers a Slack digest when you want about the topics you care about - as well as tagging ideas, urgent items, problems,…

We don't have enough ratings and reviews to provide an overall score.

OfficeAmp is an extension to Slack (a Slackbot) from Indian company Anaek that supports task prioritization and completion, and is meant to amplify Slack's capabilities.

We don't have enough ratings and reviews to provide an overall score.

Twist is a collaboration application offered by Doist, suggested to teams as a calmer topically organized conversation tracker to better manage multiple streams of conversation and idea sharing. Discounts are offered for non-profits and student users.

We don't have enough ratings and reviews to provide an overall score.

Nomadesk is a business file sharing and synchronization platform. It allows employees at enterprises to access secure data remotely, while complying with corporate IT requirements. Nomadesk file security features are a main differentiator from free cloud storage solutions. Security features includ…

We don't have enough ratings and reviews to provide an overall score.

KnoBis, by Bellurbis, calls itself a knowledge automation platform that aims to enable employees with the knowhow and skills needed to do better in their day-to-day jobs. Key Features Include: Automated Knowledge BuilderPrevent Information OverloadAutomated Content CuratingIdentify Knowledg…

We don't have enough ratings and reviews to provide an overall score.

Simpplr is a social intranet built on the Salesforce platform. It is designed to facilitate collaboration between employees in different departments and locations. Simpplr includes an employee directory, personal profiles, and an activity feed, as well as company news updates, an events calendar, ph…

We don't have enough ratings and reviews to provide an overall score.

Epistema, headquartered in Tel-Aviv, offers Ment, an AI-driven BI tool designed to integrate with a company's collaboration app (e.g. Slack) to provide better peer understanding and improve workplace decisions.

We don't have enough ratings and reviews to provide an overall score.

Scale problem-solving guidance, support and expertise to factory operations & service teams with augmented reality. Vuforia Chalk is a collaboration and communication tool for the organization’s experts to provide real-time assistance to technicians facing complex or unfamiliar challenges. Vu…

We don't have enough ratings and reviews to provide an overall score.

Google Hangouts Chat is a collaboration tool competing with Slack, designed to make it easy for teams to be able to get their work done in one place. From direct messages to group conversations, Chat helps teams collaborate, and with dedicated, virtual rooms to house projects over time — plus thread…

We don't have enough ratings and reviews to provide an overall score.

CD Messenger (or Corporate Digital Messenger) is a simple and secure solution for intra-office communication, from Live2Support headquartered in New York.

We don't have enough ratings and reviews to provide an overall score.

FollowMe is a collaboration tool for the finance and investment sectors. The vendor describes it as a cross-platform social trading network and says FollowMe provides the following: Trading communication environmentOnline Forex account-opening guidesAbility to demo trading softwareForex market trend…

We don't have enough ratings and reviews to provide an overall score.

Grove is a collaboration platform built around an internet relay chat (IRC) server. The key features include workflow automation, private messaging, and third-party integrations with tools like GitHub and Heroku.

We don't have enough ratings and reviews to provide an overall score.

Codesk provides online workspace and teamwork tools for small enterprises. Some key features include: Social Feeds, Discussions, and Task Lists.

We don't have enough ratings and reviews to provide an overall score.

Discord is an app designed to connect users with communities over voice, video, and text chat, via Discord servers, a gaming and game industry oriented app for growing communities around video games and allowing developers to communicate with their customer base; the app may yet also be used for bus…

We don't have enough ratings and reviews to provide an overall score.

Jostle is intranet software for collaboration. Jostle is designed to make it easier to inform and connect employees to get work done. Users can share news, align teams, recognize contributions and invite participation from others. According to the vendor, Jostle can help improve employee engagement;…

We don't have enough ratings and reviews to provide an overall score.

HotGloo is an online wireframing and prototyping tool. This solution has been designed for all those engaged in the concept, design and development of web or app projects: project managers, information architects, usability experts, freelancers, concept people, digital agencies, web companies, publi…

We don't have enough ratings and reviews to provide an overall score.

Futuramo Visual Tickets is a cloud-based web app for project communication: ticketing, bug tracking, request management, feedback gathering and ideation. Futuramo Visual Tickets lets teams, collaborators and business partners exchange ideas, opinions, and requests. Intuitive features to create, ed…

We don't have enough ratings and reviews to provide an overall score.

HCL Technologies headquartered in India offers Design Room Live!, a web-based collaboration tool providing a simple graphical interface for sharing simple designs.

We don't have enough ratings and reviews to provide an overall score.

Drum Web Meetings provides users with an instant meeting solution. Users can create and join meetings with a click of a button with no downloads or system requirements. Users are not restricted on features and can benefit from a true-to-life meeting experience. The meeting host can promote and demot…

TrustRadius Top Rated for 2019

2019 Top Rated Collaboration Tools

There are plenty of options out there, but here's our shortlist of the best Collaboration Tools. These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. To qualify, a product must have 10 or more recent reviews and a trScore of 7.5 or higher, indicating above-average satisfaction for business technology. The products with the highest trScores appear first on the list. Read more about the Top Rated criteria.

Slack

2954 ratings

Google Drive

3609 ratings

Dropbox Business

544 ratings

Trello

1398 ratings

Asana

1084 ratings

Evernote

1397 ratings

Jabber

213 ratings

Confluence

969 ratings

Basecamp

943 ratings

Skype for Business

1874 ratings

MS SharePoint

1494 ratings