Collaboration Tools

TrustRadius Top Rated for 2023

Top Rated Products

(1-5 of 17)

1
Bloomfire

Bloomfire provides knowledge engagement, aiming to deliver an experience that connects teams and individuals with the information they need to excel at their jobs. Their cloud-based knowledge engagement platform aims to give people one centralized, searchable place to engage with…

2
Quickbase

Quickbase helps users tackle any project, no matter how complex. Quickbase helps customers see, connect and control complex projects. Whether it’s raising a skyscraper or coordinating vaccine rollouts, the no-code software platform allows business users to custom fit solutions to…

3
Miro

Miro provides a visual workspace for innovation that enables distributed teams of any size to dream, design, and build the future together. Today, Miro counts more than 60 million users in 200,000 organizations who use Miro to improve product development collaboration, to speed up…

4
Slack

Slack is a group messaging or team collaboration app that aims to simplify communication for businesses. Features include open discussions, private groups, and direct messaging, as well as deep contextual search and message archiving, and file sharing. Slack integrates with a number…

5
Mattermost

Mattermost from the company of the same name in Palo Alto is a messaging, collaboration and communication platform providing high security and compliance for the businesses that need it.

All Products

(226-250 of 921)

226
Star2Star Team Hub

Star2Star Communications in Florida offers Team Hub, a collaboration solution designed to make everyday work and project discussions effortless with channels and workspaces. With it, users can seamlessly connect with direct messages to colleagues, start a group conversation, and…

227
Get Things Done

Get Things Done is a metric-driven Project Management and Productivity tool that aims to simplify the workday by eliminating varied touch-points of indecisiveness, unresolved communication, and pending milestones. Who fits the bill?Described as designed for the productivity buffs…

228
Nextiva Cospace

Nextiva Cospace (formerly the Team Collaboration Suite) is a video conferencing & screen sharing solution, supporting secure and private business collaboration and allowing users to work from anywhere. The vendor states it provides 1-click conferencing with voice, video, and screen…

Explore recently added products

229
Accept Mission

Accept Mission is innovation software designed to help organisations to become successful with innovation. Key elements include gamification to stimulate user engagement and creativity, tools integrated in one platform, and dashboards to measure and optimise innovation success. The…

230
Crew App
0 reviews

Crew is a messaging app for team collaboration and communication.

231
Desktop.com
0 reviews

Desktop.com helps users set up an online HQ for a team by creating one or several workspaces, connecting them and organizing tools and content into separated Desktops. The user can add app integrations, share and manage access or use the global search to search across everything…

232
Monocl
0 reviews

Monocl in Framingham aims to enable life science professionals to confidently identify and engage the right medical experts, investigators, digital influencers, healthcare providers, and scientists across the world. Monocl helps users identify and engage with the right medical experts,…

233
ONLYOFFICE Docs

ONLYOFFICE Docs is a collaborative suite for documents, spreadsheets, and presentations for cloud use and on-premises installation. ONLYOFFICE Docs is based on OOXML formats (DOCX, XLSX, and PPTX) and ensures maximum compatibility with them, also supporting ODF, PDF, HTML, and other…

234
TeamDecision by DevSamurai

A decision making tool for team work & team collaboration. Ideas, brainstorm, questions & answers. Make better decisions together.

235
Orbital
0 reviews

Orbital is presented as an always-ready, zero-friction, interactive, customizable, place to gather. Users get a custom avatar which can be used to move around the space. The user only hears people who are close. That means that unlimited people can use the same space and there are…

236
Showbie
0 reviews

Showbie is a Hybrid Learning Platform that helps teachers deliver personalized feedback and assessment to every student. Showbie is available via the Basic free edition, or the Pro edition available for a monthly or annual subscription, as well as via a custom plan.

237
AirSend (discontinued)

AirSend, from FileCloud (or CodeLathe, Inc) in Austin, is presented as an all-in-one B2C collaboration platform for professionals and teams featuring team chat, voice/video calls, that enables users to share files & complete tasks in one space. Additionally, for a self-hosted option,…

238
UTrakk
0 reviews

It's a digital tool for managers : task management, Gemba walks, team collaboration, KPI's, audit, coaching. UTrakk DMeS is a digital management ecoSystem that helps managers boost their impact in delivering their roles, with a focus on improving both competitive performance and…

239
Flowz
0 reviews

Flowz is an online platform offering 1000+ remote business services, and 10+ SaaS software applications. Our mission is to unleash businesses by removing the restrictions and bottlenecks small businesses face to succeed. By combining services and software in one platform at a fair…

240
NEC Meeting Center (NMC)

NEC Meeting Center (NMC) is a configurable collaboration tool featuring audio conferencing with scheduling and calendar integration, web collaboration and sharing, and mass notification system.

241
Kipwise
0 reviews

Kipwise is a smart company knowledge management tool that integrates seamlessly with Slack, Google Drive and more. It aims to allow users to save and retrieve important team knowledge easily, wherever it is needed.

242
SAPPHIRE Viewer

MiTek offers SAPPHIRE Viewer, a 3D BIM viewing and collaboration tool for homebuilders and construction professional to share diagrams and information with customers and other collaborators.

243
BoardMaps
0 reviews

Boardmaps, from Governance and Executive Systems (dba Boardmaps) headquartered in Austin, offers their eponymous board portal and board meeting management system.

244
Ment by Epistema

Epistema, headquartered in Tel-Aviv, offers Ment, an AI-driven BI tool designed to integrate with a company's collaboration app (e.g. Slack) to provide better peer understanding and improve workplace decisions.

245
Augmentir
0 reviews

Augmentir is a leading provider of augmented worker software for industrial companies. Its flagship offering, the Augmented Operations™ platform, combines enterprise augmented reality (AR) with artificial intelligence and machine learning (AI/ML) to empower frontline workers, helping…

246
Sticky Tasks
0 reviews

Sticky Task is a collaboration platform for remote teams that helps teammembers stay in the loop with managers and their team via interactive automation and customizable workflows. Sticky Task supports project management, attendance and time tracking for employees, as well as team…

247
Basaas
0 reviews

Basaas, from the company of the same name in Berlin, connects apps like Google Workspaces, Microsoft Teams, Slack, Asana and others, into a tailor-made integrated solution allowing the user to work across apps, devices and locations more easily.

248
CanopyWorkflow

When working from home, collaboration has never been more important, and CanopyWorkflow, a module on the CanopyCloud marketing operations platform from Team ITG headquartered in London, aims to bring marketing teams together. It helps to keep marketers, agencies and partners on the…

249
Arbolus
0 reviews

Arbolus' platform opens up offline human knowledge using powerful machine learning and natural language processing capabilities.

250
NAVER Works
0 reviews

NAVER Works is a collaboration and communication tool for teams, from NAVER Corp headquartered in South Korea.

Collaboration Tools TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Learn More About Collaboration Tools

What are Collaboration Tools?

Online collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes and allows for real-time communication. The three core areas of functionality for collaboration tools are:

  • Communication
  • Project & task management
  • File sharing & management

Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. It also includes audio and video conferencing capabilities. For everything else, it integrates with other software tools.

Because they each have slightly different specialties, many of the tools above are not perfectly comparable. Depending on your business needs, you may want to invest in a few different types of collaboration tools. For example, many teams use a messaging application like Slack for casual communication and also use web conferencing software to host online meetings.

Online collaboration tools are closely related to a number of other types of software, including:

All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.

Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.

Collaboration Tools Features & Capabilities

Communication

Some collaboration tools have communication capabilities at their core. Examples of online communication tools that specialize in this are include:

Other collaboration features are available but may have a limited scope. Communication features across collaboration tools include:

  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screen sharing
  • Project-based conversations

Project & Task Management

Another class of online collaboration tools have underlying project and task management capabilities at their core. These tools may not be as advanced as traditional project management platforms. However, they can be incredibly useful for online team collaboration and communication.

Examples of collaboration tools noted for significant project & task management features include:

Some products walk the line of collaboration and project management. For example, Wrike has many robust project management features, but it’s designed like a social network to make engaging with team members easy.

Access to advanced project management capabilities is usually more important for larger or interdepartmental teams. Collaboration features related to project & task management can include:

  • Workflow automation
  • Tracking location and changes to a file
  • Brainstorming tools/pinboards
  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment
  • Scheduling, calendar integration, reminders and alerts
  • Gantt charts

File Sharing & Management

Other online collaboration tools focus on document storage, sharing, and management. Examples of these products include:

They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security
  • Support for different file types
  • Comments and notes attached to files
  • Track changes and versioning
  • Editing permissions and access control
  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, Mural.ly and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence
  • Creating flow charts or mapping out ideas visually with a product like MindMeister
  • Creating group to-do lists with a product like Trello

Adoption

Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?
  • What are the steps of a typical project?
  • How does your team handle communication and workflow?
  • Where do you store project files?
  • How many people will be collaborating? How many departments?
  • Will project managers or team members be collaborating? Both?
  • What other platforms and apps does your team use? How does the tool handle integration?
  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?
  • Will all conversations be archived?

Collaboration Tools Comparison

To help you more easily compare different types of collaboration tools, consider these 3 key factors:

  1. What’s the main purpose this tool will serve? For example, are you looking for an easy to use team instant messaging app? Or do you need a web conferencing tool that will be easy for employees and clients to use? Or maybe you’re looking for a new company intranet, or file and document sharing solution. Figuring out what business need(s) the tool will serve will help you identify which set of collaboration tools to evaluate.
  2. Ease of use, which helps determine how widely adopted the software will be, is highly important. If you invest in a collaboration tool that has a steep learning curve, it’s less likely to be adopted by the rest of your team. Look for tools that have high ‘usability’ ratings on the product scorecard tab on TrustRadius to help narrow down the list of products you’re considering.
  3. What does your budget for collaboration and communication software look like? This will likely depend on whether you are self-employed, a contract worker, an SMB, or an enterprise business. Many collaboration tools in this category have either free versions or free trials for your team to test out. However, if your business needs a very budget-friendly solution, look for tools that have a ‘forever free’ option.

Start a comparison between collaboration tools.

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Related Categories

Frequently Asked Questions

What are collaboration tools?

Collaboration tools help teams communicate, manage projects and tasks, and share and store files more efficiently. Not all online collaboration tools have the same set of capabilities, specific tools may specialize in one of the three areas above. Common use cases for collaboration software include:

  • Online meetings
  • Team messaging
  • Project & task management
  • File storage
  • Collaborative content creation

What are some examples of different types of collaboration tools?

Examples of collaboration tools that focus on enabling business communication include: Slack, Microsoft Teams, Google Hangouts, Fuze, Lifesize Video Conferencing, and Skype. Collaboration Tools that emphasize project & task management include: Trello, Airtable, Asana, Basecamp, Wrike, and Monday. Products that offer file storage and management features include: Google Drive, Dropbox Business, MS SharePoint, and Confluence.

What are the best collaboration tools?

The Top Rated collaboration tools in 2019 include:


Learn more about these products and other online collaboration tools here.

What are some free online collaboration tools?

Many collaboration software products have a free version available, though typically with more limited space or functionality. Popular free tools for small teams or SMBs include:


How much does collaboration software cost?

Along with free versions of the software, many collaboration tools range from $5 - $40 per user per month. Enterprise tier plans may cost more, depending on how many user licenses your business needs. Collaboration tools that provide cloud storage space may also increase based on the amount of space required.