GanttPRO is a project planning tool based on a Gantt chart approach. It visualizes all tasks along a timeline, and it supports resource management, collaboration within teams, and importing and exporting projects onto 3rd party programs.
Best Collaboration Tools
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Collaboration Tools Overview
What are Collaboration Tools?Collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes. The three core areas of functionality for collaboration tools are:
- Project & task management
- File sharing & management
Collaboration tools are closely related to a number of other types of software, including:
- Business communications (e.g. email, phone, web conferencing)
- Community platforms
- Cloud storage
- Project management software
- Online office suites (such as G Suite and Microsoft Office 365)
Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.
Collaboration Tools Features & Capabilities
CommunicationSome collaboration tools have communication capabilities at their core. Examples include Skype, Google Hangouts, and HipChat. Other collaboration features are available but may have a limited scope.
Communication features across collaboration tools include:
- Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
- Privacy and access settings
- Conference calling
- Video chats with screensharing
- Project-based conversations
Project & Task Management
Project management features are usually more important to larger teams. They also work for interdepartmental teams or teams within larger organizations. Collaboration features related to project & task management can include:
Tracking location and changes to a file
Task lists and assignments. These are complete with due dates, sub-tasks and file attachment
Scheduling, calendar integration, reminders and alerts
File Sharing & Management
Support for different file types
Comments and notes attached to files
Track changes and versioning
Editing permissions and access control
Online Collaboration Tools
Creating an internal knowledge base for employees with a product like Confluence
Creating flow charts or mapping out ideas visually with a product like MindMeister
Creating group to-do lists with a product like Trello
It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!
To help you find a good fit, consider these questions:
What types of projects will you collaborate on?
What are the steps of a typical project?
How does your team handle communication and workflow?
Where do you store project files?
How many people will be collaborating? How many departments?
Will project managers or team members be collaborating? Both?
What other platforms and apps does your team use? How does the tool handle integration?
How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?
Will all conversations be archived?
Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.
For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.
Listings (26-50 of 253)
Egnyte provides a cloud computing infrastructure product for online file storage, file sharing and computer backup for small, medium, and large business enterprises.
Dialpad (formerly Switch.co) is a cloud-based communications technology provider. Dialpad enables voice, messaging, video, and meetings communications through their telephony platform. The company is based in San Francisco, California and was founded in 2014.
WorkflowMax is a web-based project management solution.The platform offers end-to-end functionality standard to project management software, including time tracking, lead management, collaboration with external stakeholders, invoicing, integrations, and customizable reporting.
Highfive is an integrated hardware and cloud-based software product for room-based video conferencing, wireless projection, and web conferencing. Highfive does not require any downloads, PIN codes, or passwords to use and features unlimited meetings and minutes.
Connections from HCL Technologies (formerly from IBM, acquired by HCL in 2018) is a collaboration tool with key features like social analytics, blogs, document management, and a social network.
Salesforce provides a customer success platform. The company's social and mobile cloud technologies include their flagship sales and CRM applications. The company was founded in 1999 and is headquartered in San Francisco, CA.
The Polycom RealPresence Group Series is a video conferencing codec that connects to a standards-based video conferencing infrastructure to allow users to make video conference calls. There are three products in the series – RealPresence Group 300, RealPresence Group 500, and RealPresence Group 7...
eXo Platform is an open-source, social-collaboration software designed for enterprises. Some key features include: Enterprise Social Network, Enterprise Content Management and Social Collaboration.
Workzone provides a web-based tool for project management and collaboration.
Notes from HCL (formerly from IBM, acquired by HCL in late 2018) is a collaboration platform based on the Lotus platform.
ClickUp offers a project management tool.
Bitrix24 is a local-hosted or cloud-based social intranet and project management platform that also contains core HR (HRMS) and CRM features. Bitrix24 also provides time management services and employee self-service.
Zeplin, from the company of the same name, is a platform supporting collaboration in application development by engineers and designers by providing an API with popular collaboration, development and prototyping tools and creating a space where productions can be shared and reviewed.
MeisterLabs is a German based software development company that was founded by Michael Hollauf and Till Vollmer in 2006. Their guiding concepts are simplicity, usability, and collaboration. Their company mission statement is to inspire creativity in business and daily life, to bring people togeth...
Xait is the company behind XaitPorter. XaitPorter is a collaborative document production solution that enables several contributors to work on the same document at the same time. A typical area of use is bids & proposals, where contributors work together and need to collaborate in order to ...
Bloomfire is a web-based application designed to help companies who grow sales teams. It's used for ramping up new hires, archiving knowledge, facilitating questions and answers, and anything else that has to do with knowledge-sharing. Bloomfire aims to improve the relationship between people w...
Glip is a conversation platform to plan, share and organize work. Glip is built with text and video chat at its core and includes file sharing, collaborative task management, shared calendars, automatic version control, all integrated into each conversation stream. Glip is the only business messa...
LiquidPlanner is a cloud based predictive project management solution. Some key features include: Dynamic Timeline View, Workload View, and Real-Time Activity Stream.
Amazon Chime is a communications service from Amazon Web Services with a built-in VoIP solution. Amazon Chime can be used for online meetings, video conferencing, and business calling, and features pay-as-you-go pricing.
Blizz is a web conferencing software designed for global collaboration. It aides users in connecting with contacts and remote teams through video meetings, instant chat messaging, screen sharing, and conference recording on desktop and mobile from any location.
MediaFire is a cloud storage provider. Their service allows users to store, play, and share media files online. The Texas-based company was founded in 2006 by Tom Langridge, Todd Faulk, Derek Labian, and Sharon Fanning.
OpenText Hightail is the essential collaboration software for file sharing, creative content reviews and approvals. With one place for teams to share large, multimedia files, collect precise feedback and approve content, Hightail streamlines the content development process and helps teams keep p...
Axero's Communifire is an Enterprise Social and Collaboration platform. Used internally, it connects employees, key customers and partners to pursue shared goals. Used to build an online community, it puts the emphasis on working together, not just meeting socially. The platform, designed to enc...
Front is a social collaboration platform designed around a collaborative, shared inbox. It has third-party integrations with Slack and Twitter along with workflow automation capability.