Collaboration Tools

TrustRadius Top Rated for 2023

Top Rated Products

(1-5 of 17)

1
Bloomfire

Bloomfire provides knowledge engagement, aiming to deliver an experience that connects teams and individuals with the information they need to excel at their jobs. Their cloud-based knowledge engagement platform aims to give people one centralized, searchable place to engage with…

2
Quickbase

Quickbase helps users tackle any project, no matter how complex. Quickbase helps customers see, connect and control complex projects. Whether it’s raising a skyscraper or coordinating vaccine rollouts, the no-code software platform allows business users to custom fit solutions to…

3
Miro

Miro provides a visual workspace for innovation that enables distributed teams of any size to dream, design, and build the future together. Today, Miro counts more than 60 million users in 200,000 organizations who use Miro to improve product development collaboration, to speed up…

4
Slack

Slack is a group messaging or team collaboration app that aims to simplify communication for businesses. Features include open discussions, private groups, and direct messaging, as well as deep contextual search and message archiving, and file sharing. Slack integrates with a number…

5
Mattermost

Mattermost from the company of the same name in Palo Alto is a messaging, collaboration and communication platform providing high security and compliance for the businesses that need it.

All Products

(251-275 of 921)

251
Qatalog
0 reviews

Qatalog is a digital work hub for people, projects, and tools, to enable teams to gain an understanding of the bigger picture and make quality decisions. The tool helps to centralize and speed up project work, with linked Goals, visible decision making, Tasks, Timelines, and relevant…

252
appEQ.ai
0 reviews

appEQ.ai is an AI-powered collaboration productivity suite that is an overlay technology on top of an existing SaaS stack, allowing users to initiate a conversation through Chat, Screen Recording Messages, Team huddles, and annotations. It works on SaaS applications used by…

253
ONES Project
0 reviews

ONES Project is a project management platform for agile teams that adapts to software development methodology with custom assembly capability, from ONES headquartered in Singapore.

Explore recently added products

254
Rock
0 reviews

Stop slacking, start rockingRock is an all-in-one productivity app for teams, combining messaging and video calls with tasks, notes and files with integrations with Google Drive & Zoom. Synchronous when needed, asynchronous by default. The solutions is designed to help users…

255
MeetinVR
0 reviews

MeetinVR uses the flexibility of online meetings and feel of on premises meeting via realtime VR-powered video conferencing, to enable people to get together in fully customizable virtual workspaces. Users will be able to share and review media together (360 content, images, videos)…

256
ISELO
0 reviews

ISELO is presented as a knowledge companion that assists users to: Collect Knowledge: Keep interesting content found on the web or upload documents or create memos for later useManage Knowledge: Organize the saved content with tags & lists or archive when done with the knowledge…

257
Werk
0 reviews

Werk is a collaboration tool designed for remote and hybrid teams. It enables users the user to manage different projects, teams or topics, by enabling them to message team members, create voice rooms, track tasks, create rich docs, save files, and view deadlines with the task calendar.…

258
EGroupware
0 reviews

EGroupware is more than a standard groupware:Web-based: allows device-independent access via web browserConfigurable and customisable masks. User-defined fieldsInformation can be used as variables in document generation or in e-mailsGenerated documents can be edited in online office,…

259
Copointer
0 reviews

CoPointer is a co-browsing tool. It allows agents / operators to join customers in their browsing sessions, interacting and collaborating with them in real time. Customer and agent can browse a website together, resolving customer issues faster. With it, the vendor states the customer…

260
TrueConf Server

TrueConf Server is a powerful, high-quality and highly secured video conferencing software server. It is specially designed to work with up to 250 participants in a multipoint conference over LAN or VPN networks. TrueConf Server requires no hardware and includes client applications…

261
Akumina
0 reviews

The Akumina modern Intranet, from the company of the same name in Nashua, is part of an employee experience platform (EXP) that provides a bridge to the content and the tools critical to productive and engaged teams.

262
Whaller
0 reviews

Whaller, from the French company of the same name, is presented as a secure collaboration platform for companies, schools, associations, and with a free plan for individuals. With it, users can create a sphere, or a private social network, invite contacts, and start a conversation…

263
Samesurf
0 reviews

Samesurf provides co-browsing - a real time visual engagement technology that’s specifically designed for sales, support and instant collaboration. Protected by a patent portfolio that dates back to 2010, the Samesurf platform enables multiple remote users to interact with one another…

264
TelebuPing
0 reviews

TelebuPing is a team communication tool that helps users Text, Call, Broadcast within the organization or with external stakeholders any time, and from anywhere. The vendor provides its advantages as: FeaturesOne-on-One or Group Chats Engage your workforce with one-on-one conversations…

265
Lienion
0 reviews

Lienion presents features for project handling, and is a suite of cloud based apps that can be used independently, including Shoution, Todosion and Sequencion. The vendor states that when users interconnect two or more Lienion apps they gain focus, efficiency increase, transparency,…

266
Hypercontext (Prev. Soapbox) Meeting Agendas and Notes

Hypercontext is an app built for people managers looking to have more productive one-on-ones and team meetings. Teams are able to create shared agendas, take meeting notes, collect feedback, and assign next steps all in one place. With Hypercontext, users don’t need to leave the…

267
Exago Smart
0 reviews

The Exago Smart innovation management software aims to enable companies to connect to their people’s ideas, when they need it the most, with an engageable, gamified process and appealing features. With Exago Smart, companies mobilise people to innovate, gather and select top ideas…

268
Loopa Community Software

Loopa is an online community platform for communication and collaboration. According to the vendor, Loopa is like Facebook's Workplace, but offers front-end customisation, seamless compatibility with your existing website, and is significantly cheaper. Loopa aims to answer the question,…

269
JungleBell
0 reviews

JungleBell is a SharePoint alerting and reminder tool. According to the vendor, JungleBell’s interface allows SharePoint users to intuitively set up customized email alerts with only a few clicks and without using any coding or workflows.

270
Futuramo Visual Tickets

Futuramo Visual Tickets is a cloud-based web app for project communication: ticketing, bug tracking, request management, feedback gathering and ideation. Futuramo Visual Tickets lets teams, collaborators and business partners exchange ideas, opinions, and requests. Intuitive features…

271
Egress Secure Workspace

Switch Secure Workspace is a collaboration platform that is designed to allow users to work at their desk or on the go whilst maintaining compliance in an encrypted environment.According to the vendor, key business benefits include: From the cloud: Switch Secure Workspace enables…

272
HackerEarth Sprint

HackerEarth is an innovation management solution that is designed to help companies efficiently manage ideation.With HackerEarth Sprint companies can: Crowdsource/ Capture ideasValidateShortlistDevelop proof of conceptSprint enables companies to engage with employees, partners, vendors,…

273
Hygger
0 reviews

Hygger (formerly Atlaz) is a complete project management platform for Agile teams.It integrates all processes and projects under one solution and enables task planning, issue and progress tracking, time tracking with reports, resource management, transparent team communication and…

274
OfficeAmp
0 reviews

OfficeAmp is an extension to Slack (a Slackbot) from Indian company Anaek that supports task prioritization and completion, and is meant to amplify Slack's capabilities.

275
O3Spaces Composer
0 reviews

O3Spaces is a optional cloud-based or local-hosted document creation and collaboration service. O3Spaces is written in Java, and based on the Tomcat server with a PostgreSQL backend (other databases are also supported).

Collaboration Tools TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Learn More About Collaboration Tools

What are Collaboration Tools?

Online collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes and allows for real-time communication. The three core areas of functionality for collaboration tools are:

  • Communication
  • Project & task management
  • File sharing & management

Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. It also includes audio and video conferencing capabilities. For everything else, it integrates with other software tools.

Because they each have slightly different specialties, many of the tools above are not perfectly comparable. Depending on your business needs, you may want to invest in a few different types of collaboration tools. For example, many teams use a messaging application like Slack for casual communication and also use web conferencing software to host online meetings.

Online collaboration tools are closely related to a number of other types of software, including:

All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.

Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.

Collaboration Tools Features & Capabilities

Communication

Some collaboration tools have communication capabilities at their core. Examples of online communication tools that specialize in this are include:

Other collaboration features are available but may have a limited scope. Communication features across collaboration tools include:

  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screen sharing
  • Project-based conversations

Project & Task Management

Another class of online collaboration tools have underlying project and task management capabilities at their core. These tools may not be as advanced as traditional project management platforms. However, they can be incredibly useful for online team collaboration and communication.

Examples of collaboration tools noted for significant project & task management features include:

Some products walk the line of collaboration and project management. For example, Wrike has many robust project management features, but it’s designed like a social network to make engaging with team members easy.

Access to advanced project management capabilities is usually more important for larger or interdepartmental teams. Collaboration features related to project & task management can include:

  • Workflow automation
  • Tracking location and changes to a file
  • Brainstorming tools/pinboards
  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment
  • Scheduling, calendar integration, reminders and alerts
  • Gantt charts

File Sharing & Management

Other online collaboration tools focus on document storage, sharing, and management. Examples of these products include:

They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security
  • Support for different file types
  • Comments and notes attached to files
  • Track changes and versioning
  • Editing permissions and access control
  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, Mural.ly and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence
  • Creating flow charts or mapping out ideas visually with a product like MindMeister
  • Creating group to-do lists with a product like Trello

Adoption

Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?
  • What are the steps of a typical project?
  • How does your team handle communication and workflow?
  • Where do you store project files?
  • How many people will be collaborating? How many departments?
  • Will project managers or team members be collaborating? Both?
  • What other platforms and apps does your team use? How does the tool handle integration?
  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?
  • Will all conversations be archived?

Collaboration Tools Comparison

To help you more easily compare different types of collaboration tools, consider these 3 key factors:

  1. What’s the main purpose this tool will serve? For example, are you looking for an easy to use team instant messaging app? Or do you need a web conferencing tool that will be easy for employees and clients to use? Or maybe you’re looking for a new company intranet, or file and document sharing solution. Figuring out what business need(s) the tool will serve will help you identify which set of collaboration tools to evaluate.
  2. Ease of use, which helps determine how widely adopted the software will be, is highly important. If you invest in a collaboration tool that has a steep learning curve, it’s less likely to be adopted by the rest of your team. Look for tools that have high ‘usability’ ratings on the product scorecard tab on TrustRadius to help narrow down the list of products you’re considering.
  3. What does your budget for collaboration and communication software look like? This will likely depend on whether you are self-employed, a contract worker, an SMB, or an enterprise business. Many collaboration tools in this category have either free versions or free trials for your team to test out. However, if your business needs a very budget-friendly solution, look for tools that have a ‘forever free’ option.

Start a comparison between collaboration tools.

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Related Categories

Frequently Asked Questions

What are collaboration tools?

Collaboration tools help teams communicate, manage projects and tasks, and share and store files more efficiently. Not all online collaboration tools have the same set of capabilities, specific tools may specialize in one of the three areas above. Common use cases for collaboration software include:

  • Online meetings
  • Team messaging
  • Project & task management
  • File storage
  • Collaborative content creation

What are some examples of different types of collaboration tools?

Examples of collaboration tools that focus on enabling business communication include: Slack, Microsoft Teams, Google Hangouts, Fuze, Lifesize Video Conferencing, and Skype. Collaboration Tools that emphasize project & task management include: Trello, Airtable, Asana, Basecamp, Wrike, and Monday. Products that offer file storage and management features include: Google Drive, Dropbox Business, MS SharePoint, and Confluence.

What are the best collaboration tools?

The Top Rated collaboration tools in 2019 include:


Learn more about these products and other online collaboration tools here.

What are some free online collaboration tools?

Many collaboration software products have a free version available, though typically with more limited space or functionality. Popular free tools for small teams or SMBs include:


How much does collaboration software cost?

Along with free versions of the software, many collaboration tools range from $5 - $40 per user per month. Enterprise tier plans may cost more, depending on how many user licenses your business needs. Collaboration tools that provide cloud storage space may also increase based on the amount of space required.