Best Collaboration Tools123Collaboration platforms applications are software tools that adds broad social networking capabilities to work processes. Collaboration tools differ from community platforms in that they are focused on making internal teams more productive by enabling document sharing, workflow, social collaboration, etc.Campfire1https://media.trustradius.com/vendor-logos/E2/AO/483W6BA0XHUU-180x180.JPEGJust2https://media.trustradius.com/product-logos/qk/MZ/R02G337E16CO-180x180.JPEGPriority Matrix3https://media.trustradius.com/product-logos/9w/Sx/ZJ66KUK9G75K-180x180.PNGLotusLive Engage4https://media.trustradius.com/vendor-logos/yf/sf/DNSXTG99HOK3-180x180.JPEGIntel Unite5https://media.trustradius.com/vendor-logos/Ew/IS/Q672JHANLJ3S-180x180.JPEGClear Analytics6https://media.trustradius.com/product-logos/WA/4K/XDBGKT1SHC8A-180x180.PNGOnBoard Board Management Software7https://media.trustradius.com/product-logos/Pi/ol/IZ8S2PAQK2H9-180x180.PNG4thOffice8https://media.trustradius.com/vendor-logos/ug/lq/AZ92BIHRNRUX-180x180.PNGOnehub9https://media.trustradius.com/product-logos/Yw/HW/AMWGT7QUBZPX-180x180.PNG

Best Collaboration Tools

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap.

Collaboration Tools Overview

What are Collaboration Tools?

Collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes. The three core areas of functionality for collaboration tools are:

  • Communication
  • Project & task management
  • File sharing & management
Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. For everything else, it integrates with other software tools.

Collaboration tools are closely related to a number of other types of software, including:

All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.

Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.

Collaboration Tools Features & Capabilities

Communication

Some collaboration tools have communication capabilities at their core. Examples include Skype, Google Hangouts, and HipChat. Other collaboration features are available but may have a limited scope.
Communication features across collaboration tools include:

  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screensharing
  • Project-based conversations

Project & Task Management

Many online collaboration tools have basic project and task management capabilities. They are not usually as advanced as traditional project management platforms. Collaboration tools noted for significant project & task management features include:

Others walk the line of collaboration and project management. For example, Wrike features project management tools, but it’s designed like a social network to make engaging with team members easy.

Project management features are usually more important to larger teams. They also work for interdepartmental teams or teams within larger organizations. Collaboration features related to project & task management can include:

  • Workflow automation

  • Tracking location and changes to a file

  • Brainstorming tools/pinboards

  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment

  • Scheduling, calendar integration, reminders and alerts

  • Gantt charts

File Sharing & Management

Some tools focus on file sharing and management. These include:


They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security

  • Support for different file types

  • Comments and notes attached to files

  • Track changes and versioning

  • Editing permissions and access control

  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, Mural.ly and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence

  • Creating flow charts or mapping out ideas visually with a product like MindMeister

  • Creating group to-do lists with a product like Trello

Adoption

Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?

  • What are the steps of a typical project?

  • How does your team handle communication and workflow?

  • Where do you store project files?

  • How many people will be collaborating? How many departments?

  • Will project managers or team members be collaborating? Both?

  • What other platforms and apps does your team use? How does the tool handle integration?

  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?

  • Will all conversations be archived?

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Collaboration Products

Listings (251-259 of 259)

11 Ratings

Campfire is a group chat and team collaboration tool, that has now been integrated into Basecamp 3. It allows users to create a shared space where members can collaborate by group texting. While Campfire is supported for users who had originally acquired it standalone, Basecamp no longer offers Cam…

We don't have enough ratings and reviews to provide an overall score.

Just is a collaboration tool built around an interactive activity stream, content, document and event management, and automated workflows.

We don't have enough ratings and reviews to provide an overall score.

Priority Matrix is a prioritization, collaborative, task management software used by more than 2500 businesses worldwide and 85,000 paid customers. Priority Matrix is used by customers who need visibility and alignment in team priorities. Priority Matrix uses the 4-quadrants to help customers priori…

We don't have enough ratings and reviews to provide an overall score.

LotusLive Engage is IBM's video conferencing and survey building platform with a dynamic dashboard and project management capabilities.

We don't have enough ratings and reviews to provide an overall score.

Intel Unite is a collaboration tool combining document sharing, visual collaboration, whiteboarding, and meeting space controls in a single platform.

Clear Analytics is a business intelligence solution that enables non technical end users to perform analytics by leveraging existing knowledge of Excel coupled with a built in query builder. Some key features include: Dynamic Data Refresh, Data Share and In-Excel Collaboration.

We don't have enough ratings and reviews to provide an overall score.

Passageways' OnBoard Board Portal is a board management and meeting system. The vendor says it has been engineered to drive good governance and improve meeting outcomes by featuring tools designed for directors so that they can focus on strategy during meetings, and make them working sessions rather…

5 Ratings

4th Office is collaboration software with built-in chat capability, an intelligent personal assistant, and a card-based user interface.

We don't have enough ratings and reviews to provide an overall score.

Onehub is a secure file storage and sharing service built for businesses of any size. Users can maintain existing folder and file structure with secure online document sharing and collaboration, and remain hyper-organized while able to access files from anywhere. Bank-level encryption as well as i…

TrustRadius Top Rated for 2019

2019 Top Rated Collaboration Tools

There are plenty of options out there, but here's our shortlist of the best Collaboration Tools. These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. To qualify, a product must have 10 or more recent reviews and a trScore of 7.5 or higher, indicating above-average satisfaction for business technology. The products with the highest trScores appear first on the list. Read more about the Top Rated criteria.

Slack

2954 ratings

Google Drive

3609 ratings

Dropbox Business

544 ratings

Trello

1398 ratings

Asana

1084 ratings

Evernote

1397 ratings

Jabber

213 ratings

Confluence

969 ratings

Basecamp

943 ratings

Skype for Business

1874 ratings

MS SharePoint

1494 ratings