Best Collaboration Tools123Collaboration platforms applications are software tools that adds broad social networking capabilities to work processes. Collaboration tools differ from community platforms in that they are focused on making internal teams more productive by enabling document sharing, workflow, social collaboration, etc.Sococo1https://dudodiprj2sv7.cloudfront.net/vendor-logos/8g/ct/9ETQIZK1GPR1-180x180.PNGFreeConferenceCall.com2https://dudodiprj2sv7.cloudfront.net/product-logos/FX/xx/N1QV1PQCA74T.JPEGFront3https://dudodiprj2sv7.cloudfront.net/product-logos/YV/ea/QTJ6K5UPM61D.PNGIgloo4https://dudodiprj2sv7.cloudfront.net/vendor-logos/ZR/is/XQPVGJUKQ4OG-180x180.PNGSmall World Labs Community5https://dudodiprj2sv7.cloudfront.net/vendor-logos/IE/KC/5GBGNUBHFS6F-180x180.PNGMitel MiCollab6https://dudodiprj2sv7.cloudfront.net/vendor-logos/qI/61/XTPUVMKJ8758-180x180.PNGZimbra7https://dudodiprj2sv7.cloudfront.net/product-logos/yZ/D6/T7XOAQKGZVRA.PNGIBM B2B Cloud Services8https://dudodiprj2sv7.cloudfront.net/vendor-logos/pB/Jj/SEO8QKLQWG7P-180x180.JPEGAmazon Chime9https://dudodiprj2sv7.cloudfront.net/vendor-logos/LY/YM/1TDXH4LPI5BH-180x180.JPEGDialpad10https://dudodiprj2sv7.cloudfront.net/product-logos/Ma/mJ/S2U09DBACACR.JPEGGinger11https://dudodiprj2sv7.cloudfront.net/vendor-logos/le/i7/9HZ4V3JH6ZKH-180x180.PNGContactOffice12https://dudodiprj2sv7.cloudfront.net/vendor-logos/eZ/uF/TADTJCO81ZDN-180x180.JPEGCA Flowdock13https://dudodiprj2sv7.cloudfront.net/product-logos/xd/J6/X7UWTW3WDGI3.PNGSocialtext14https://dudodiprj2sv7.cloudfront.net/vendor-logos/mb/ff/NW7U2OFPGTCR-180x180.JPEGTigerText15https://dudodiprj2sv7.cloudfront.net/vendor-logos/SP/FT/97T1S5J9IMTO-180x180.PNGHuddle16https://dudodiprj2sv7.cloudfront.net/vendor-logos/Pb/uJ/1P7CQL75H7JE-180x180.PNGAvaza17https://dudodiprj2sv7.cloudfront.net/product-logos/XU/3G/27OLKT7QTPUN.PNGSamepage18https://dudodiprj2sv7.cloudfront.net/vendor-logos/Pz/4X/NH7K3BSWOTGU-180x180.PNGTelligent Community19https://dudodiprj2sv7.cloudfront.net/vendor-logos/z3/ah/7AH53RXUM0G1-180x180.JPEGOutput Time20https://dudodiprj2sv7.cloudfront.net/product-logos/wO/vF/C4P3R4NH6BL3.PNGSocialPort21https://dudodiprj2sv7.cloudfront.net/vendor-logos/6v/J6/TPUZBZONJB5G-180x180.PNGProject Insight22https://dudodiprj2sv7.cloudfront.net/product-logos/A1/8i/0UOPC1NVKMS1.PNGinMotion23https://dudodiprj2sv7.cloudfront.net/product-logos/Mq/kl/RNT6NXTG2DK5.GIFClickWebinar24https://dudodiprj2sv7.cloudfront.net/product-logos/DT/6Y/CBTVP6C660RW.PNGComidor25https://dudodiprj2sv7.cloudfront.net/product-logos/rV/do/SXQW7T4DENFT.PNG

Collaboration Tools

Best Collaboration Tools

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap, and those above the median line are considered Top Rated.

Collaboration Tools Overview

What are Collaboration Tools?

Collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes. The three core areas of functionality for collaboration tools are:

  • Communication
  • Project & task management
  • File sharing & management
Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. For everything else, it integrates with other software tools.

Collaboration tools are closely related to a number of other types of software, including:

All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.

Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.

Collaboration Tools Features & Capabilities

Communication

Some collaboration tools have communication capabilities at their core. Examples include Skype, Google Hangouts, and HipChat. Other collaboration features are available but may have a limited scope.
Communication features across collaboration tools include:

  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screensharing
  • Project-based conversations

Project & Task Management

Many online collaboration tools have basic project and task management capabilities. They are not usually as advanced as traditional project management platforms. Collaboration tools noted for significant project & task management features include:

Others walk the line of collaboration and project management. For example, Wrike features project management tools, but it’s designed like a social network to make engaging with team members easy.

Project management features are usually more important to larger teams. They also work for interdepartmental teams or teams within larger organizations. Collaboration features related to project & task management can include:

  • Workflow automation

  • Tracking location and changes to a file

  • Brainstorming tools/pinboards

  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment

  • Scheduling, calendar integration, reminders and alerts

  • Gantt charts

File Sharing & Management

Some tools focus on file sharing and management. These include:


They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security

  • Support for different file types

  • Comments and notes attached to files

  • Track changes and versioning

  • Editing permissions and access control

  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, Mural.ly and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence

  • Creating flow charts or mapping out ideas visually with a product like MindMeister

  • Creating group to-do lists with a product like Trello

Adoption

Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?

  • What are the steps of a typical project?

  • How does your team handle communication and workflow?

  • Where do you store project files?

  • How many people will be collaborating? How many departments?

  • Will project managers or team members be collaborating? Both?

  • What other platforms and apps does your team use? How does the tool handle integration?

  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?

  • Will all conversations be archived?

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Collaboration Products

Listings (51-75 of 228)

Sococo

7 Ratings

Sococo is a remote collaboration tool with integrations with third-party applications such as Google Docs, Atlassian JIRA, and Box.

FreeConferenceCall.com

8 Ratings

FreeConferenceCall.com is a high-definition audio conferencing solution with features such as customizable greetings and hold music, one-click web controls, transcribed keywords, and integrations with Microsoft Outlook and Google Calendar.

Front

7 Ratings

Front is a social collaboration platform designed around a collaborative, shared inbox. It has third-party integrations with Slack and Twitter along with workflow automation capability.

Igloo

7 Ratings

Igloo Software is a social business software company that builds online communities for businesses of any size. It is a suite of content management, collaboration and knowledge sharing tools within one secure social networking platform. Online communities drive groups, teams and organizations to...

Small World Labs Community

4 Ratings

Small World Labs Community is a hosted collaboration and social networking platform with easy drag & drop modification capabilities. Small World Labs offers implementation and community engagement services, plus an open API for integration with other systems. Small World Labs has clients...

Mitel MiCollab

16 Ratings

Mitel MiCollab is a collaboration and conferencing tool for enterprises, from Canadian company Mitel.

Zimbra

14 Ratings

Zimbra offers social collaboration software.

IBM B2B Cloud Services

12 Ratings

IBM B2B Cloud Services provide capabilities for streamlining on-boarding of trading partners. It also allows shared business process to be handled more effectively due to better visibility and control.

Amazon Chime

11 Ratings

Amazon Chime is an online meeting and video conferencing tool from Amazon Web Services.

Dialpad

6 Ratings

Dialpad is a cloud communications platform that provides users with integrated voice, video, and messaging capabilities from one unified interface. It integrates with the vendor's web conferencing product, UberConference, as well as with G Suite, Microsoft Office 365, Salesforce, LinkedIn, Okta,...

Ginger

5 Ratings

Ginger is a group discussion app for facilitating team communication and productivity. Some key features include: Threaded Discussions, File Sharing and Voting.

ContactOffice

2 Ratings

ContactOffice is a private label cloud collaboration suite including messaging, collaboration and mobility technologies. It is a suite of web applications (Mail, Docs, Calendar, Contacts) that are accessible anytime, anywhere and from any device.

CA Flowdock

5 Ratings

Flowdock is a collaboration tool built around a chat and team inbox interface. Flowdock is available via app or as a browser-based solution. It was originally offered by Rally Software Development, which was acquired by CA Technologies.

Socialtext

4 Ratings

As it's name implies, Social Text focuses heavily on social capabilities and includes Twitter-like microblogging capabilities. The product competes with MindTouch,Confluence, Jive Team Collaboration and other collaboration platforms.

TigerText

2 Ratings

TigerText is a collaboration tool focused on providing users with secure communication to colleagues from any device.

Avaza

6 Ratings

Avaza is a software suite targeted for small businesses. It includes modules for project management and collaboration, time tracking, expense management, quoting and invoicing. Depending on their business needs, companies can use as many, or as few, of the modules as they need.According to the...

Samepage

8 Ratings

Samepage is a collaboration solution focused on file management and communication. Its extensive list of third-party integrations include part of the Adobe Creative Cloud Suite, Google Maps and Drive, and Microsoft Office.

Telligent Community

3 Ratings

Telligent Community is a community and collaboration software platform developed by Telligent Systems and was first released in 2004. Telligent's focus is on offering a platform that can be integrated and extended, but this requires technical expertise.

Output Time

1 Ratings

Output Time is a collaboration tool that bundles Project management, Time tracking, Invoicing, Team Collaboration and Expenses Management etc. It is available as Online and Self-Hosted Project Management versions.

SocialPort

1 Ratings

SocialPort is a social communication management system that allows organizations share content on social platforms, enabling them to grow relationships and exhibit thought leadership in their industry. rFactr also provides social content training that prepares each individual in a business to...

Project Insight

2 Ratings

Project Insight is a web-based project and portfolio management software. Project teams can access, edit and update their projects information anytime, anywhere, with any supported browser, tablet and mobile device. Features for experienced project managers include: MS Project import/export,...

inMotion

3 Ratings

inMotion is a work management solution designed for enterprise creative and marketing teams. The vendor says that unlike other solutions, inMotion combines creative brief management, project management, online proofing, and reporting into a single solution that is designed to help users get their...

ClickWebinar

1 Ratings

ClickWebinar, from GetReponse, allows users to run video conferences and webinars for up to 1000 participants. Features include audio & video, statistics for analyzing the success of webinars, and desktop screen sharing. They also offer mobile apps to schedule meetings, send invitations, and...

Comidor

2 Ratings

Comidor provides the following capabilities: Task Management, Contact and Account Management, Embedded Email Client, Document Management, Social Media Unit, Workflows, CRM, Project Management, Finance, and Event, Issues and Topics Management