What users are saying about

Able2Extract Professional

3 Ratings
Score 8.8 out of 101

XaitPorter

22 Ratings
Score 9 out of 101

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Likelihood to Recommend

Able2Extract Professional

Simple conversions from Acrobat PDF docs that have been created by Word, Excel, etc., probably do not need this program. But if you are ever faced with anything more than simple, straightforward conversions, this program is definitely worth it and will save hours of work. I have not found anything else that even comes close.
Pamela Harris profile photo

XaitPorter

Xait is well suited to its primary purpose of proposal writing. It's less of a good choice for a more general purpose document production tool.
No photo available

Pros

  • Creates editable spreadsheets from Excel documents that have been scanned.
  • Allows certain segments of documents to be selected for editing.
  • Allows bulk conversion.
Pamela Harris profile photo
  • PDF output is clean and good.
  • Workflow is good.
  • Dashboard is good.
No photo available

Cons

  • It's a little challenging to edit the row breaks.
  • Sometimes selecting all the pages in a document is cumbersome. "Select all" with custom conversion does not always choose all pages.
Pamela Harris profile photo
  • It would be helpful to improve functions used to organize and reorganize sections. They work fine, but could be retooled for ease of use. Simple drag-drop over the tree-view from the primary navigator (not only in the dedicated dialog for reordering sections) would be very good. It would be good to support simple flagging or tagging of sections to indicate whatever is meaningful to the user (e.g., to flag a section as imported text that needs formatting, or a section that is high priority for review). The icons do change to indicate predefined workflow states (e.g. approved), but there isn't support for a user-defined tag, perhaps with the ability to filter by tag as many newer applications can do. That would be handy. These aren't criticisms so much as product enhancement suggestions.
  • The editor is ok but could be tuned up a bit. For example, styles in the toolbar dropdown apply only to the whole paragraph. It's hard to indent text. The button tool doesn't consistently remove the button attribute on an existing button; works sometimes, sometimes not. Little stuff. Overall it's adequate for text creation.
  • The process of defining templates and styles appears to be a black art. While it's something you don't do often, it should be simplified and better exposed to ordinary admins.
  • The ability to have more than one section open at a time in the editor would be fantastic. Great productivity tool.
  • Word import/export could be cleaner.
  • The ability to export to html with user-defined style sheets would open new markets for Xait. If the product had that, we'd use Xait to maintain our online help site too.
  • The ability to link to externally stored images rather than lock them inside the Xait library would be huge, as we've expressed to the support team. We manage hundreds of images (diagrams, screen shots etc.) that are used throughout the company, not just for Xait documents. We would like to store them on a file system (e.g. Dropbox) and have them update into Xait automatically when the master copy is modified. This is a very important capability, though in fairness we didn't find it in other products either. Explicit support for Dropbox/Google Drive/Box would be one way, but dynamic linking a la Microsoft Word would be fine, maybe even better.
No photo available

Likelihood to Renew

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 3 answers
This is a tool for the future, so will definitely continue using XaitPorter
Solveig Solheim profile photo

Usability

No score
No answers yet
No answers on this topic
XaitPorter9.5
Based on 2 answers
Well driven program. Easy to use and the project looks as ONE document.
Solveig Solheim profile photo

Reliability and Availability

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 1 answer
XaitPorter is always there even though we have issues with outages (suddenly the network does not work, but that is internal issue)
Solveig Solheim profile photo

Performance

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 1 answer
Our reports/Tenders complete in a reasonable time frame, actually faster than Word. We have not integrated with other systems or softwares.
Solveig Solheim profile photo

Support

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 3 answers
The support team are just great. They are there for us from beginning to end.
Solveig Solheim profile photo

In-Person Training

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 1 answer
He was really good. He came from Xait and trained us for several days. He got all involved and answered the questions asked. He was a professional trainee
Solveig Solheim profile photo

Online Training

No score
No answers yet
No answers on this topic
XaitPorter9.9
Based on 2 answers
The online training was really good. They know the way of getting people involved and they answered all questions asked. They were there for us.
Solveig Solheim profile photo

Implementation

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 1 answer
I was really satisfied with the implementation
Solveig Solheim profile photo

Alternatives Considered

None, except for conversions in Acrobat.
Pamela Harris profile photo
We haven't evaluated other products. We did have a quick look at the Qvidian website and similar RFP proposal tools but because of the great support we received from XaitPorter, we went straight ahead with them.
No photo available

Scalability

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 1 answer
I just love the system
Solveig Solheim profile photo

Return on Investment

  • I save hours of work when dealing with client information. It takes only a few documents for me to recover the cost of this software in time saved.
Pamela Harris profile photo
  • Too soon to tell. Right now we're still at the near end of the value chain - it still seems expensive given the outputs to date. But we have a lower proposal volume than some companies, so you need to factor that in.
  • Also, the named user licensing is restrictive and problematic in a small company where people perform multiple roles and may dip in and out of the proposal development process over a period of weeks or months. A concurrent user model would be much, much better for us, though I understand you'd need to figure out a way to handle email notifications.
No photo available

Pricing Details

Able2Extract Professional

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details
Lifetime license: $149.95 / 30-Day Subscription: $34.95 / Volume licensing available: Contact us

Able2Extract Professional More Information

XaitPorter

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
No
Additional Pricing Details

XaitPorter More Information