What users are saying about
34 Ratings
119 Ratings
34 Ratings
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Score 8.6 out of 100
119 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow noopener'>trScore algorithm: Learn more.</a>
Score 7.5 out of 100

Feature Set Ratings

  • ActiveCollab ranks higher in 1 feature set: Project Management
  • Citrix Podio ranks higher in 1 feature set: Professional Services Automation

Project Management

7.4

ActiveCollab

74%
7.1

Podio

71%
ActiveCollab ranks higher in 10/14 features

Task Management

9.0
90%
11 Ratings
6.4
64%
24 Ratings

Resource Management

7.0
70%
7 Ratings
8.5
85%
20 Ratings

Gantt Charts

8.8
88%
6 Ratings
8.4
84%
8 Ratings

Scheduling

6.3
63%
10 Ratings
5.2
52%
21 Ratings

Workflow Automation

7.0
70%
1 Rating
5.5
55%
25 Ratings

Team Collaboration

8.0
80%
12 Ratings
6.1
61%
26 Ratings

Support for Agile Methodology

7.0
70%
7 Ratings
5.9
59%
15 Ratings

Support for Waterfall Methodology

7.0
70%
1 Rating
9.4
94%
11 Ratings

Document Management

8.1
81%
7 Ratings
5.0
50%
22 Ratings

Email integration

8.4
84%
8 Ratings
8.9
89%
21 Ratings

Mobile Access

3.0
30%
9 Ratings
8.9
89%
21 Ratings

Timesheet Tracking

9.9
99%
8 Ratings
8.1
81%
13 Ratings

Change request and Case Management

8.8
88%
7 Ratings
8.5
85%
18 Ratings

Budget and Expense Management

5.9
59%
6 Ratings
5.2
52%
16 Ratings

Professional Services Automation

7.5

ActiveCollab

75%
7.8

Podio

78%
ActiveCollab ranks higher in 2/4 features

Quotes/estimates

6.9
69%
7 Ratings
5.5
55%
9 Ratings

Invoicing

6.9
69%
6 Ratings
8.9
89%
9 Ratings

Project & financial reporting

8.4
84%
6 Ratings
8.0
80%
9 Ratings

Integration with accounting software

7.9
79%
4 Ratings
8.9
89%
6 Ratings

Attribute Ratings

  • ActiveCollab is rated higher in 2 areas: Likelihood to Recommend, Support Rating

Likelihood to Recommend

8.0

ActiveCollab

80%
12 Ratings
5.9

Podio

59%
42 Ratings

Likelihood to Renew

ActiveCollab

N/A
0 Ratings
9.1

Podio

91%
17 Ratings

Usability

ActiveCollab

N/A
0 Ratings
6.0

Podio

60%
2 Ratings

Availability

ActiveCollab

N/A
0 Ratings
8.0

Podio

80%
8 Ratings

Performance

ActiveCollab

N/A
0 Ratings
8.0

Podio

80%
4 Ratings

Support Rating

7.1

ActiveCollab

71%
6 Ratings
7.0

Podio

70%
10 Ratings

Implementation Rating

ActiveCollab

N/A
0 Ratings
7.0

Podio

70%
2 Ratings

Configurability

ActiveCollab

N/A
0 Ratings
7.0

Podio

70%
1 Rating

Ease of integration

ActiveCollab

N/A
0 Ratings
8.0

Podio

80%
1 Rating

Product Scalability

ActiveCollab

N/A
0 Ratings
10.0

Podio

100%
2 Ratings

Vendor post-sale

ActiveCollab

N/A
0 Ratings
8.0

Podio

80%
1 Rating

Vendor pre-sale

ActiveCollab

N/A
0 Ratings
7.0

Podio

70%
1 Rating

Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well 1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy. 2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote. 4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page. 5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etc Scenarios where ActiveCollab did not work well 1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that. 2) Sorting capability is not their under invoicing 3) It did not work well for larger teams 4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












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Citrix

[Citrix Podios's] customer support is very quick and they provide you an option to convert your
project into small tasks so that you can better assist your team and extract
maximum work out of them hence I will totally recommend its usage. I could not think that keeping track of tasks could be this much easier and smart. It is a fully customizable tool that manages my tasks efficiently and deal with them effectively.
Read full review

Pros

ActiveCollab

  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
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Citrix

  • Very easy for people without coding or technical skills to set up and maintain information in "Apps".
  • Platform is very easy to learn and adopt--it's intuitive.
  • Project management potential is awesome--instead of having to fit your projects into a structure that is industry specific, you can build an app that tracks what you want, in the order you want it.
  • Has a "relationship" field that allows you to relate an individual item or record to a record in another app. It effectively gives some of the functionality of a relational database.
  • Very useful for information sharing when staff members are in different regions or places.
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Cons

ActiveCollab

  • Does not maintain default categories for tasks
  • Makes information difficult to share with others not on AC
  • Relies on other people to track their time correctly in categories for estimates
  • Mobile app is very hard to use and not user-friendly if you are working with multiple projects
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Citrix

  • More filter options for calendars.
  • Customizable views for Relation fields.
  • Full featured Podio mobile App for iPad.
  • A customizable profile status – would love to work with Podio in silent mode (logged in while working, but "not available" for requests when in heavy work mode)
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Pricing Details

ActiveCollab

Starting Price

$7 per member/per month

Editions & Modules

ActiveCollab editions and modules pricing
EditionModules
Self-Hosted Plan$999.001
ActiveCollab Project Management$7.002

Footnotes

  1. license
  2. per member/per month

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Entry-level set up fee?

Optional $6.25

Additional Details

Podio

Starting Price

$9 per month

Editions & Modules

Podio editions and modules pricing
EditionModules

Footnotes

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    No setup fee

    Additional Details

    A discount is available for annual pricing.

    Likelihood to Renew

    ActiveCollab

    No answers on this topic

    Citrix

    Podio customer service is great. The cloud and mobile service is fast (almost instant, continuous syncing). With a solid user base, and backed by Citrix, this is a serious business solution. They're also constantly working on improving and making it more powerful. I anticipate it only getting better
    Read full review

    Usability

    ActiveCollab

    No answers on this topic

    Citrix

    It is usable, for sure. Requires a bit of thinking to be really useful.
    Read full review

    Reliability and Availability

    ActiveCollab

    No answers on this topic

    Citrix

    I have not experienced any down time
    Read full review

    Performance

    ActiveCollab

    No answers on this topic

    Citrix

    It works all the time and if I have a question, support get back to me ASAP
    Read full review

    Support Rating

    ActiveCollab

    We have not required support for ActiveCollab as it works pretty seamlessly. We didn't have any issues with using the platform or with any billing issues. The self-service aspect of the platform is robust and easy to navigate so we have not encountered any errors that required assistance from the support team.
    Read full review

    Citrix

    Podio support was always responsive and very quick to provide answers and assistance during the history of using this product, their support team has always been top notch. There have been several cases where calling podio support a feature was not available and they provided either workaround solutions or added the features straight into their roadmap.
    Read full review

    Implementation Rating

    ActiveCollab

    No answers on this topic

    Citrix

    Could of got more help sooner and mapped out structure after the 1st month. Future planning
    Read full review

    Alternatives Considered

    ActiveCollab

    ActiveCollab is easier to use and simpler in its setup. It has the right mix of features and simplicity. It's also project-oriented which is important for our workflow. Other tools are often too task-oriented, making it hard to track projects. Overall, ActiveCollab has a great mix of simplicity with good features.
    Read full review

    Citrix

    Compared to Salesforce: Podio is not as robust as a tool for CRM tracking. It also doesn't have the in-email capabilities that SF offers. Compared to Basecamp: Podio is somewhat similar to Basecamp but doesn't offer the same functionality with checking items off and archiving projects. Compared to Zoho Projects: Podio is vastly superior to Zoho Project's lack of flexibility (requiring a development team to build) and accessibility by all members (Zoho Projects requires a very limited number of "owners" of projects which makes it difficult if multiple owners need to assign one or more people to a project).
    Read full review

    Scalability

    ActiveCollab

    No answers on this topic

    Citrix

    As you business grows, so does Podio. There seems to be no limit to the workspace and apps you can create on the platform
    Read full review

    Return on Investment

    ActiveCollab

    • Allows our team to stay organized and keep conversations on tasks.
    • The To-Do List email every morning helps me mentally prepare and know exactly what I should be doing as soon as I start work.
    • Powerful and useful integrations save lots of time (Google Drive, Slack, Dropbox, Zapier and more!).
    Read full review

    Citrix

    • Podio is great for task assignment and tracking. The ability to enter and assign tasks from mobile and track their completion saves me several phone calls a day.
    • Podio outdoes email as my go to place to search for information. The ability to forward emails into the system, organize by projects and contacts, and search it all saves considerable time and confusion.
    • Podio has considerable potential to reduce overall admin time spent organizing information (filing, tracking, etc) The ability to keep a single record of a given piece of information without being tied to email vs file structure works very well.
    Read full review

    Screenshots

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