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22 Ratings
6 Ratings
22 Ratings
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Score 7.6 out of 101
6 Ratings
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Score 6.7 out of 101

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Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

Easy Projects

I think as a project management software, Easy Projects is great. We used spreadsheets before, and that led to a whole mess of confusion. Easy Projects gets everything in one place online -- you can access it from anywhere with an Internet connection and everyone is working off the same files. This works well for us as a marketing/graphic design group. Our colleagues in web design use it, as well, I'm told with success. So I know those two scenarios will work with the Easy Projects system. If you are selecting project management software, definitely know what you need a system to do in its most basic form -- then see what additional elements appeal to you. One thing you may want to investigate during your evaluation of Easy Projects is server space. We host this program and its files on an internal server, so we have to be sure there is enough space to accommodate open jobs and archive files.
Deanna Woolf profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.4
Easy Projects
6.4
Task Management
ActiveCollab
9.3
Easy Projects
10.0
Resource Management
ActiveCollab
7.5
Easy Projects
5.0
Gantt Charts
ActiveCollab
6.1
Easy Projects
Scheduling
ActiveCollab
6.5
Easy Projects
7.0
Workflow Automation
ActiveCollab
7.0
Easy Projects
Team Collaboration
ActiveCollab
8.6
Easy Projects
9.0
Support for Agile Methodology
ActiveCollab
6.7
Easy Projects
Support for Waterfall Methodology
ActiveCollab
7.0
Easy Projects
Document Management
ActiveCollab
9.0
Easy Projects
10.0
Email integration
ActiveCollab
8.0
Easy Projects
2.0
Mobile Access
ActiveCollab
6.8
Easy Projects
1.0
Timesheet Tracking
ActiveCollab
8.5
Easy Projects
9.0
Change request and Case Management
ActiveCollab
5.3
Easy Projects
Budget and Expense Management
ActiveCollab
7.0
Easy Projects
5.0

Professional Services Automation

ActiveCollab
6.2
Easy Projects
Quotes/estimates
ActiveCollab
5.7
Easy Projects
Invoicing
ActiveCollab
6.5
Easy Projects
Project & financial reporting
ActiveCollab
7.7
Easy Projects
Integration with accounting software
ActiveCollab
5.0
Easy Projects

Pros

  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
Jorden Beatty profile photo
  • Easy Projects is great for project management. It allows you to assign users, set tasks and end dates, and keep it all together in one working file/job. It's a project manager's dream -- you can look inside and see exactly what is going on and any missed deadlines.
  • Easy Projects allows good customization of the fields. We have worked it so that in a job file, we can enter info about things specific to publication design -- size, file format, delivery location, etc. And we've been able to change these further over time as our needs change.
  • Easy Projects allows for archiving of completed jobs. You don't have to see them every time you log in, but it's great to be able to go back and search through completed jobs (even several years back) to see what was done last time, who was assigning, costs, etc.
  • Easy Projects allows you to pull reports and export them. This has proved helpful when we needed an overall log of jobs for a client or to pull a large number of costs.
Deanna Woolf profile photo

Cons

  • As a web-based platform, sometimes things go down on their end and we lose access to our project management tool to the ire of all.
  • Project searching can be hit or miss, and filtered search often leaves out projects that should have shown.
  • Email alerts are often not as helpful as they seem.
Jorden Beatty profile photo
  • Easy Projects has some problems when it comes to accessing the site via different methods/browsers. It is either very slow or never works on a tablet. It is not smart-phone friendly. And it stopped working for us in Firefox -- all we could use is Safari or Chrome (we are a Mac-based office).
  • Easy Projects' email notifications are overwhelming. I turned them off completely since I was getting messages every time one little detail was added or changed.
  • While the reports are great, they are somewhat hard to pull. It takes a lot of trial and error -- I would not say the reports are an "intuitive area."
  • The biggest by far is what we fondly call "the screen of death." When you mark the last open task associated with a job as complete, a screen pops up that asks if you want to close the overall job, as well. The "yes" field is pre-selected, so if you are overzealous and click through quickly, it automatically closes the job. I don't know why they think this feature is helpful. We have so many staffers that complain they suddenly can't find their open job -- well, it's been marked completed and goes into the archive.
Deanna Woolf profile photo

Likelihood to Renew

No score
No answers yet
No answers on this topic
Easy Projects8.2
Based on 1 answer
Easy Projects is a product of multiple levels which provides basic project management tools or enables to go deeper and to explore further possibilities. Highly customizable UI guarantees a personalized user experience.
Ryan Edwards Jr. profile photo

Alternatives Considered

I have used multiple project management platforms such as ActiveCollab, JIRA, Trello, etc. Trello has great visualization with their (Kanban Board) board system and support drag and drop functionality for managing tasks. ActiveCollab, however, does not have the fancy visualization, but is very powerful when it comes to ticketing, task management, task delegation, time tracking, etc.
Ali Zakeri profile photo
I have used Hyperoffice, and honestly, I think Easy Projects is way easier to navigate. It's a lot more organized and intuitive than what I experienced with Hyperoffice.During the version that I saw, you had to organize files via a folder system in Hyperoffice -- similar to a computer system. I like how Easy Projects lays out jobs -- all open jobs are on one screen together and you don't have to step through a file system to find what you are looking for. Easy Projects also had a better search feature.
Deanna Woolf profile photo

Return on Investment

  • We began to finish projects on time, which undoubtedly will influence the return of customers
Иван Шайхисламов profile photo
  • Better project coordination -- everything is all in one place and all team members can see/work off the same file.
  • Better job archiving -- we can look back on recurring jobs and see what was done months (or even years) previously
  • Helps us collect more info up front -- due to the fields project managers need to fill out, it steps us through the process of asking our clients all the right questions to make sure we have the info the design team needs
  • Negative impact is that because it is so integral to our work processes, there is a "learning curve" for new employees when they start. So we do have to spend more time training them and ensuring they are doing things correctly in the system.
  • Negative impact is that because of its lack of mobile and table-friendliness, if team members are out of the office, we can't use Easy Projects. We have to rely on email and sometimes, things can get missed that way.
Deanna Woolf profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$6.25*
1.  per member, per month, annual billing
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
Member annually
6.251
Addition - Get Paid Bundle Annually
$21
Addition - Get Paid Bundle Monthly
2.52
Member monthly
$72
1. per member, per month, annual billing
2. per member, per month, monthly billing
Additional Pricing Details

Easy Projects

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
Easy Projects Editions & Modules
Easy Projects
Additional Pricing Details