ActiveCollab vs. EPAY Systems

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
ActiveCollab
Score 4.2 out of 10
N/A
Active Collab is a project management solution built around features such as task management, collaboration, time tracking, and invoicing.
$8
per member/per month
EPAY Systems
Score 8.4 out of 10
Enterprise companies (1,001+ employees)
EPAY Systems, a PrismHR Company, is a SaaS provider of human capital management technology and services designed to help medium to large businesses better manage their workforce. Their solutions include recruiting and applicant tracking, new hire onboarding, benefits administration, HR management, time tracking, workforce management, payroll processing, tax management, performance management, ACA reporting, and COBRA administration.N/A
Pricing
ActiveCollabEPAY Systems
Editions & Modules
ActiveCollab Project Management
$8
per member/per month
Self-Hosted Plan
$999.00
license
No answers on this topic
Offerings
Pricing Offerings
ActiveCollabEPAY Systems
Free Trial
YesNo
Free/Freemium Version
YesNo
Premium Consulting/Integration Services
YesYes
Entry-level Setup Fee$6.25 per member, per month, annual billingRequired
Additional Details
More Pricing Information
Features
ActiveCollabEPAY Systems
Project Management
Comparison of Project Management features of Product A and Product B
ActiveCollab
3.7
13 Ratings
68% below category average
EPAY Systems
-
Ratings
Task Management5.812 Ratings00 Ratings
Resource Management1.08 Ratings00 Ratings
Gantt Charts3.07 Ratings00 Ratings
Scheduling1.011 Ratings00 Ratings
Workflow Automation7.01 Ratings00 Ratings
Team Collaboration6.413 Ratings00 Ratings
Support for Agile Methodology7.07 Ratings00 Ratings
Support for Waterfall Methodology7.01 Ratings00 Ratings
Document Management3.08 Ratings00 Ratings
Email integration4.09 Ratings00 Ratings
Mobile Access1.410 Ratings00 Ratings
Timesheet Tracking2.09 Ratings00 Ratings
Change request and Case Management1.08 Ratings00 Ratings
Budget and Expense Management2.07 Ratings00 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
ActiveCollab
5.7
8 Ratings
26% below category average
EPAY Systems
-
Ratings
Quotes/estimates6.97 Ratings00 Ratings
Invoicing6.96 Ratings00 Ratings
Project & financial reporting1.07 Ratings00 Ratings
Integration with accounting software7.94 Ratings00 Ratings
Human Resource Management
Comparison of Human Resource Management features of Product A and Product B
ActiveCollab
-
Ratings
EPAY Systems
2.4
2 Ratings
106% below category average
Employee demographic data00 Ratings2.52 Ratings
Employment history00 Ratings2.52 Ratings
Job profiles and administration00 Ratings2.32 Ratings
Organization and location management00 Ratings2.52 Ratings
Compliance data (COBRA, OSHA, etc.)00 Ratings2.32 Ratings
Payroll Management
Comparison of Payroll Management features of Product A and Product B
ActiveCollab
-
Ratings
EPAY Systems
3.0
5 Ratings
91% below category average
Pay calculation00 Ratings6.65 Ratings
Support for external payroll vendors00 Ratings2.72 Ratings
Off-cycle/On-Demand payment00 Ratings2.52 Ratings
Benefit plan administration00 Ratings1.01 Ratings
Direct deposit files00 Ratings2.52 Ratings
Leave and Attendance Management
Comparison of Leave and Attendance Management features of Product A and Product B
ActiveCollab
-
Ratings
EPAY Systems
2.7
3 Ratings
100% below category average
Approval workflow00 Ratings2.52 Ratings
Balance details00 Ratings3.43 Ratings
Annual carry-forward and encashment00 Ratings2.32 Ratings
Employee Self Service
Comparison of Employee Self Service features of Product A and Product B
ActiveCollab
-
Ratings
EPAY Systems
3.2
3 Ratings
87% below category average
View and generate pay and benefit information00 Ratings3.53 Ratings
Update personal information00 Ratings3.73 Ratings
View company policy documentation00 Ratings2.52 Ratings
HR Reporting
Comparison of HR Reporting features of Product A and Product B
ActiveCollab
-
Ratings
EPAY Systems
3.3
3 Ratings
79% below category average
Report builder00 Ratings3.43 Ratings
Pre-built reports00 Ratings3.23 Ratings
Ability to combine HR data with external data00 Ratings3.43 Ratings
Onboarding
Comparison of Onboarding features of Product A and Product B
ActiveCollab
-
Ratings
EPAY Systems
2.3
2 Ratings
111% below category average
New hire portal00 Ratings2.32 Ratings
Manager tracking tools00 Ratings2.32 Ratings
Performance and Goals
Comparison of Performance and Goals features of Product A and Product B
ActiveCollab
-
Ratings
EPAY Systems
2.4
2 Ratings
109% below category average
Individual goal setting00 Ratings2.32 Ratings
Performance tracking00 Ratings2.52 Ratings
Performance Management
Comparison of Performance Management features of Product A and Product B
ActiveCollab
-
Ratings
EPAY Systems
2.0
2 Ratings
120% below category average
Performance plans00 Ratings2.72 Ratings
Performance improvement plans00 Ratings1.01 Ratings
Review status tracking00 Ratings2.72 Ratings
Review reminders00 Ratings2.72 Ratings
Multiple review frequency00 Ratings1.01 Ratings
Recruiting / ATS
Comparison of Recruiting / ATS features of Product A and Product B
ActiveCollab
-
Ratings
EPAY Systems
2.0
2 Ratings
118% below category average
Job Requisition Management00 Ratings2.52 Ratings
Company Website Posting00 Ratings2.52 Ratings
Publish to Social Media00 Ratings1.01 Ratings
Job Search Site Posting00 Ratings2.52 Ratings
Duplicate Candidate Prevention00 Ratings1.01 Ratings
Applicant Tracking00 Ratings2.52 Ratings
Notifications and Alerts00 Ratings2.52 Ratings
Best Alternatives
ActiveCollabEPAY Systems
Small Businesses
Stackby
Stackby
Score 9.6 out of 10
Patriot Software
Patriot Software
Score 9.1 out of 10
Medium-sized Companies
SAP Ruum
SAP Ruum
Score 9.0 out of 10
Paypro Workforce Management
Paypro Workforce Management
Score 9.6 out of 10
Enterprises
Quickbase
Quickbase
Score 9.2 out of 10
Infor Human Resources
Infor Human Resources
Score 7.2 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
ActiveCollabEPAY Systems
Likelihood to Recommend
3.5
(13 ratings)
6.5
(6 ratings)
Usability
-
(0 ratings)
1.0
(1 ratings)
Support Rating
7.1
(3 ratings)
1.0
(1 ratings)
User Testimonials
ActiveCollabEPAY Systems
Likelihood to Recommend
ActiveCollab
Scenarios where ActiveCollab works well 1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy. 2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote. 4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page. 5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etc Scenarios where ActiveCollab did not work well 1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that. 2) Sorting capability is not their under invoicing 3) It did not work well for larger teams 4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Read full review
EPAY Systems
I am able to track which of my clients have paid their invoices and which have not. The number of days that the EPAY invoice is outstanding is easily accessible. The date the original invoice was sent is displayed. The initial form to complete in order to send the EPAY is so simple a caveman can do it. Just need the client's name, email, and the amount of the invoice. The automated follow-up emails to the clients who have not paid are helpful.
Read full review
Pros
ActiveCollab
  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
Read full review
EPAY Systems
  • EPAY team is responsive to our needs. Excellent team who understands our challenges and helps us come up with solutions.
  • System functionality is configurable so that we minimize custom programming.
Read full review
Cons
ActiveCollab
  • It isn't possible to set members of staff as part time, so if someone is unavailable on certain days you must manually enter them as OOO every single day that they are not in, that other teammates work. Hours also can't be edited individually - everyone is treated as working the same hours in a day, rendering capacity planner useless for flexi working teams
  • Subtasks cannot be assigned their own hours and deadlines, meaning the To Do list view can't be seen in actual date order and capacity planner does not reflect all time allocated to an individual's schedule unless every task is set up as a separate task rather than subtask
  • There is no way to see all tasks of a certain type across multiple campaigns (e.g all copywriting tasks vs all technical tasks) - support team suggested exporting data and making spreadsheets
  • Kanban view isn't available for people's own task lists ('board' view here shows a list)
  • Not possible to have one task be assigned to more than one person
  • Notifications are not sent when tasks are updated, so you have to leave comments and tag people each time
Read full review
EPAY Systems
  • All-time punches are rounded to 15-minute intervals which can skew accurate break times.
  • Slow lading or occasional lags due to server overload.
  • Sync errors cause occasional overlapping punches.
Read full review
Usability
ActiveCollab
No answers on this topic
EPAY Systems
Because I can't give it a Zero, I believe EPAY Systems is the most senseless system I have ever used. I worked on systems over 25 years ago that were better. In my opinion, there is no logic to the programming; the system is unbelievably SLOW, and there and hundreds of problems every week. And major ones that they will not or can not correct. For example, we can not file or access employee records in the system as it can take longer than 10 minutes to view or load one document for one employee - IF the system allows you to get that far, which it usually doesn't.
Read full review
Support Rating
ActiveCollab
We have not required support for ActiveCollab as it works pretty seamlessly. We didn't have any issues with using the platform or with any billing issues. The self-service aspect of the platform is robust and easy to navigate so we have not encountered any errors that required assistance from the support team.
Read full review
EPAY Systems
I feel the support is terrible. We have an outsourced support purpose who doesn't understand the EPAY Systems or our company, [removed], will only answer the first thing mentioned even if there is an entire list. Then the answer does not solve the 1st problem on the list or any other and has no idea how to help us. We have requested a replacement and were told we would get one, then told later we would not. I believe while the support person is nice, I believe they were not trained or supported on their end, and effectiveness is probably 1% or less, takes forever, and is only on the minor issues.
Read full review
Alternatives Considered
ActiveCollab
ActiveCollab is easier to use and simpler in its setup. It has the right mix of features and simplicity. It's also project-oriented which is important for our workflow. Other tools are often too task-oriented, making it hard to track projects. Overall, ActiveCollab has a great mix of simplicity with good features.
Read full review
EPAY Systems
Our main reason for switching to Blueforce is
that we found the platform to be pretty promising and interactive than other
alternatives. With other alternatives, there was one issue or another which just
used to not give us a very smooth and subtle experience. Thankfully, this tool
has solved all our problems and has been a godsend gift that does its job
quietly and lets the final results make the noise.
Read full review
Return on Investment
ActiveCollab
  • Allows our team to stay organized and keep conversations on tasks.
  • The To-Do List email every morning helps me mentally prepare and know exactly what I should be doing as soon as I start work.
  • Powerful and useful integrations save lots of time (Google Drive, Slack, Dropbox, Zapier and more!).
Read full review
EPAY Systems
  • Decreased the Risk of lawsuits due to paying incorrectly
  • Allows for accurate Payroll process
  • Employees are paid correctly per the law- Employee Happiness
Read full review
ScreenShots

ActiveCollab Screenshots

Screenshot of the dashboard with an overview of projects.Screenshot of multiple task views currently showing a Kanban view of the tasklists and tasks.Screenshot of Overview of all recent activity.Screenshot of Calendar view with task dependencies.Screenshot of Permission settings (owner, member, client, client+).Screenshot of List of available Add-ons.

EPAY Systems Screenshots

Screenshot of Timesheet Details