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21 Ratings
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21 Ratings
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Score 7.8 out of 101
1 Ratings
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Score 10 out of 101

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Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

Harpoon

If you're freelancing or running a small marketing agency, I'll steer you strongly towards Harpoon. It's such a terrific fit for this business type. It provides easy invoice management so if that's all you care about, use Harpoon this way. If you want a tool that will guide you towards success, Harpoon helps you do this when launching your account. Know what you want to earn, what it takes to get there, and how you're doing along the way. What financial software for freelancers provides simple project tools? Harpoon.
Jason Montoya profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.4
Harpoon
Task Management
ActiveCollab
9.3
Harpoon
Resource Management
ActiveCollab
7.5
Harpoon
Gantt Charts
ActiveCollab
6.1
Harpoon
Scheduling
ActiveCollab
6.5
Harpoon
Workflow Automation
ActiveCollab
7.0
Harpoon
Team Collaboration
ActiveCollab
8.6
Harpoon
Support for Agile Methodology
ActiveCollab
6.7
Harpoon
Support for Waterfall Methodology
ActiveCollab
7.0
Harpoon
Document Management
ActiveCollab
9.0
Harpoon
Email integration
ActiveCollab
8.0
Harpoon
Mobile Access
ActiveCollab
6.8
Harpoon
Timesheet Tracking
ActiveCollab
8.5
Harpoon
Change request and Case Management
ActiveCollab
5.3
Harpoon
Budget and Expense Management
ActiveCollab
7.0
Harpoon

Professional Services Automation

ActiveCollab
6.2
Harpoon
Quotes/estimates
ActiveCollab
5.7
Harpoon
Invoicing
ActiveCollab
6.5
Harpoon
Project & financial reporting
ActiveCollab
7.7
Harpoon
Integration with accounting software
ActiveCollab
5.0
Harpoon

Pros

  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • Makes Sending Invoices & Collecting Payment Easy, for Freelancers
  • Tracking Financial Goals (Monthly & Annual) & Projecting Future Results
  • Provides Insights On AR, Earned Income, Top Clients, and other helpful but highly relevant data points.
Jason Montoya profile photo

Cons

  • It does not provide support to scaled agile frameworks like SAfe which is there for Rally & Agilecraft.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • The automatic expense management is basic. It does sync with banks, but I've had some duplicate entry issues that are being worked out of the system.
  • I'd like to see additional reports that dive deeper into some of the dashboard widgets.
Jason Montoya profile photo

Alternatives Considered

Since we moved from fixed capacity project to T&M we need some tool who support our billing & invoicing.HP ALM did not provide good support for invoicing so we moved out from HP ALM to ActiveCollab.The features like Timer, reminders are not available in other project management tools like JIRA, Rally & ALM making AC the first choice since we have strict SLA's & AC helps in meeting that.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
I've used Less Accounting and & Quickbooks Online. After Less Accounting was acquired, its development was mostly stopped. While the tool was a simple way to manage invoices and expenses, its directional philosophy changed with the new owners. Quickbooks Online was a solid tool, but the company support was unhelpful and hard to work with at times. Harpoon provides a great tool, with a company that cares about its users.
Jason Montoya profile photo

Return on Investment

  • For T& M teams, it is very good tools not only to manage teams but billing & invoicing.
  • we are able to generate invoices easily which earlier was a lot of headache & took lot of effort & time to do.
  • Whenever we encounter any issue in using any feature of AC, we get lot of support from their support desk.
  • Their customer service has been very responsive and helpful throughout.
  • Task management is USP of AC. It supports active tracking of our daily tasks & serves reminder if we miss on the targets defined, this helping us keeping on track & meeting the customer SLA's.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • Clear and precise visibility of my financial status.
  • Projections of how I'm doing today, this month, and this year.
  • Clarity on what needs to happen with client development to reach my goals.
  • It shrinks the amount of time I spend on getting clients to pay my invoices.
Jason Montoya profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$6.25*
1.  per member, per month, annual billing
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
Member annually
6.251
Addition - Get Paid Bundle Annually
$21
Addition - Get Paid Bundle Monthly
2.52
Member monthly
$72
1. per member, per month, annual billing
2. per member, per month, monthly billing
Additional Pricing Details

Harpoon

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Harpoon Editions & Modules
Harpoon
Edition
Single User - Unlimited Everything
$191
1. per month
Additional Pricing Details