What users are saying about
34 Ratings
19 Ratings
34 Ratings
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Score 8.6 out of 100
19 Ratings
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Score 9 out of 100

Feature Set Ratings

  • KanbanFlow ranks higher in 2 feature sets: Project Management, Professional Services Automation

Project Management

7.4

ActiveCollab

74%
8.6

KanbanFlow

86%
KanbanFlow ranks higher in 9/14 features

Task Management

9.0
90%
11 Ratings
8.2
82%
4 Ratings

Resource Management

7.0
70%
7 Ratings
10.0
100%
3 Ratings

Gantt Charts

8.8
88%
6 Ratings
7.0
70%
3 Ratings

Scheduling

6.3
63%
10 Ratings
5.8
58%
4 Ratings

Workflow Automation

7.0
70%
1 Rating
9.0
90%
3 Ratings

Team Collaboration

8.0
80%
12 Ratings
10.0
100%
3 Ratings

Support for Agile Methodology

7.0
70%
7 Ratings
4.6
46%
4 Ratings

Support for Waterfall Methodology

7.0
70%
1 Rating
10.0
100%
2 Ratings

Document Management

8.1
81%
7 Ratings
8.0
80%
3 Ratings

Email integration

8.4
84%
8 Ratings
9.0
90%
3 Ratings

Mobile Access

3.0
30%
9 Ratings
10.0
100%
3 Ratings

Timesheet Tracking

9.9
99%
8 Ratings
10.0
100%
3 Ratings

Change request and Case Management

8.8
88%
7 Ratings
10.0
100%
3 Ratings

Budget and Expense Management

5.9
59%
6 Ratings
9.0
90%
3 Ratings

Professional Services Automation

7.5

ActiveCollab

75%
9.7

KanbanFlow

97%
KanbanFlow ranks higher in 4/4 features

Quotes/estimates

6.9
69%
7 Ratings
10.0
100%
2 Ratings

Invoicing

6.9
69%
6 Ratings
9.0
90%
3 Ratings

Project & financial reporting

8.4
84%
6 Ratings
10.0
100%
3 Ratings

Integration with accounting software

7.9
79%
4 Ratings
10.0
100%
2 Ratings

Attribute Ratings

  • ActiveCollab is rated higher in 1 area: Likelihood to Recommend

Likelihood to Recommend

8.0

ActiveCollab

80%
12 Ratings
7.6

KanbanFlow

76%
4 Ratings

Support Rating

7.1

ActiveCollab

71%
6 Ratings

KanbanFlow

N/A
0 Ratings

Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well 1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy. 2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote. 4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page. 5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etc Scenarios where ActiveCollab did not work well 1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that. 2) Sorting capability is not their under invoicing 3) It did not work well for larger teams 4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












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CodeKick AB

Most of the project management software in existence today is focused on agile/sprint based processes. If your team happens to use Kanban instead, KanbanFlow is one of the best options for tracking work. It's quick to get started and learn and has a manageable feature set that won't overwhelm anyone.
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Pros

ActiveCollab

  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
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CodeKick AB

  • Project monitoring with detailed management reports.
  • Keep the team organized, focused on projects and demonstrate your goals in the tool.
  • Simultaneous collaboration of the team in activities.
  • Intuitive and user-friendly interface to use. Ease of learning how to use the tool.
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Cons

ActiveCollab

  • Does not maintain default categories for tasks
  • Makes information difficult to share with others not on AC
  • Relies on other people to track their time correctly in categories for estimates
  • Mobile app is very hard to use and not user-friendly if you are working with multiple projects
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CodeKick AB

  • I'm not sure if it has this or not because I've only been using it for about 6 months but we haven't quite figured out how to archive things. We have lots of data on that main page from Q3 and Q4 of last year but we need to figure out how to get it away from our main page so we can focus on new things this quarter
  • I know when I was first added there were a few things the admin had to do in order to do that. All I remember is that it wasn't simple for them to get me hooked up. They had to do a few steps and then I was granted access. I don't know what exactly but I had to wait.
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Pricing Details

ActiveCollab

Starting Price

$7 per member/per month

Editions & Modules

ActiveCollab editions and modules pricing
EditionModules
Self-Hosted Plan$999.001
ActiveCollab Project Management$7.002

Footnotes

  1. license
  2. per member/per month

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Entry-level set up fee?

Optional $6.25

Additional Details

KanbanFlow

Starting Price

Editions & Modules

KanbanFlow editions and modules pricing
EditionModules

Footnotes

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    No setup fee

    Additional Details

    Support Rating

    ActiveCollab

    We have not required support for ActiveCollab as it works pretty seamlessly. We didn't have any issues with using the platform or with any billing issues. The self-service aspect of the platform is robust and easy to navigate so we have not encountered any errors that required assistance from the support team.
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    CodeKick AB

    No answers on this topic

    Alternatives Considered

    ActiveCollab

    ActiveCollab is easier to use and simpler in its setup. It has the right mix of features and simplicity. It's also project-oriented which is important for our workflow. Other tools are often too task-oriented, making it hard to track projects. Overall, ActiveCollab has a great mix of simplicity with good features.
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    CodeKick AB

    I really like the simplicity and the subtasks found in KanbanFlow. It seems to be the easiest tool to get clients not using another method to use this without any challenges on their part. Trello has card dependencies, which is a nice touch. Trello also has a lot of add-ons, but I find them to be a little glitchy. Kanban Tool has really nice reporting and analytics.
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    Return on Investment

    ActiveCollab

    • Allows our team to stay organized and keep conversations on tasks.
    • The To-Do List email every morning helps me mentally prepare and know exactly what I should be doing as soon as I start work.
    • Powerful and useful integrations save lots of time (Google Drive, Slack, Dropbox, Zapier and more!).
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    CodeKick AB

    • Creating visibility of the status of all open work items
    • Allowed for self-service ownership of projects by stakeholders
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    Screenshots

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