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21 Ratings
21 Ratings
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Score 7.8 out of 101
1 Ratings
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Score 9 out of 101

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Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

KeyedIn Projects

We have a second office in another city. The sales staff is able to input all information on the customer and describe exactly what is need via KeyedIn. Our art department then receives the request via email and is able to download all attachments and complete the project. Once the project has been completed the sales team is alerted from another KeyedIn email.
Holly Friedman profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.4
KeyedIn Projects
9.8
Task Management
ActiveCollab
9.3
KeyedIn Projects
10.0
Resource Management
ActiveCollab
7.5
KeyedIn Projects
10.0
Gantt Charts
ActiveCollab
6.1
KeyedIn Projects
Scheduling
ActiveCollab
6.5
KeyedIn Projects
10.0
Workflow Automation
ActiveCollab
7.0
KeyedIn Projects
Team Collaboration
ActiveCollab
8.6
KeyedIn Projects
Support for Agile Methodology
ActiveCollab
6.7
KeyedIn Projects
Support for Waterfall Methodology
ActiveCollab
7.0
KeyedIn Projects
Document Management
ActiveCollab
9.0
KeyedIn Projects
10.0
Email integration
ActiveCollab
8.0
KeyedIn Projects
9.0
Mobile Access
ActiveCollab
6.8
KeyedIn Projects
10.0
Timesheet Tracking
ActiveCollab
8.5
KeyedIn Projects
Change request and Case Management
ActiveCollab
5.3
KeyedIn Projects
Budget and Expense Management
ActiveCollab
7.0
KeyedIn Projects

Professional Services Automation

ActiveCollab
6.2
KeyedIn Projects
10.0
Quotes/estimates
ActiveCollab
5.7
KeyedIn Projects
10.0
Invoicing
ActiveCollab
6.5
KeyedIn Projects
10.0
Project & financial reporting
ActiveCollab
7.7
KeyedIn Projects
10.0
Integration with accounting software
ActiveCollab
5.0
KeyedIn Projects

Pros

  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
Jorden Beatty profile photo
  • CRM Management
  • Project Status Updates
  • Proposal & Quote Generation
Holly Friedman profile photo

Cons

  • As a web-based platform, sometimes things go down on their end and we lose access to our project management tool to the ire of all.
  • Project searching can be hit or miss, and filtered search often leaves out projects that should have shown.
  • Email alerts are often not as helpful as they seem.
Jorden Beatty profile photo
  • Update to Color/general Interface
  • The Ability to Download All Attachments at Once
Holly Friedman profile photo

Alternatives Considered

ActiveCollab is 100% better than any of the other tools we have used. We had previously spent thousands of dollars trying out different software that was comparable, but this has been one of the best decisions we have made as a company. It's also the cheapest ongoing option, especially if you get the self-hosted version.
Chris Lesner profile photo
No answers on this topic

Return on Investment

  • For T& M teams, it is very good tools not only to manage teams but billing & invoicing.
  • we are able to generate invoices easily which earlier was a lot of headache & took lot of effort & time to do.
  • Whenever we encounter any issue in using any feature of AC, we get lot of support from their support desk.
  • Their customer service has been very responsive and helpful throughout.
  • Task management is USP of AC. It supports active tracking of our daily tasks & serves reminder if we miss on the targets defined, this helping us keeping on track & meeting the customer SLA's.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • We are able to improve communication and better track the status of projects.
  • Time is saved by having all info in one place.
Holly Friedman profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$6.25*
1.  per member, per month, annual billing
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
Member annually
6.251
Addition - Get Paid Bundle Annually
$21
Addition - Get Paid Bundle Monthly
2.52
Member monthly
$72
1. per member, per month, annual billing
2. per member, per month, monthly billing
Additional Pricing Details

KeyedIn Projects

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
KeyedIn Projects Editions & Modules
KeyedIn Projects
Additional Pricing Details