What users are saying about
26 Ratings
26 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow noopener noreferrer'>trScore algorithm: Learn more.</a>
Score 7.4 out of 101
1 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow noopener noreferrer'>trScore algorithm: Learn more.</a>
Score 9 out of 101

Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

KeyedIn Projects

We have a second office in another city. The sales staff is able to input all information on the customer and describe exactly what is need via KeyedIn. Our art department then receives the request via email and is able to download all attachments and complete the project. Once the project has been completed the sales team is alerted from another KeyedIn email.
Holly Friedman profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.0
KeyedIn Projects
9.8
Task Management
ActiveCollab
8.2
KeyedIn Projects
10.0
Resource Management
ActiveCollab
7.2
KeyedIn Projects
10.0
Gantt Charts
ActiveCollab
5.7
KeyedIn Projects
Scheduling
ActiveCollab
6.3
KeyedIn Projects
10.0
Workflow Automation
ActiveCollab
7.0
KeyedIn Projects
Team Collaboration
ActiveCollab
7.7
KeyedIn Projects
Support for Agile Methodology
ActiveCollab
6.8
KeyedIn Projects
Support for Waterfall Methodology
ActiveCollab
7.0
KeyedIn Projects
Document Management
ActiveCollab
7.7
KeyedIn Projects
10.0
Email integration
ActiveCollab
8.0
KeyedIn Projects
9.0
Mobile Access
ActiveCollab
6.5
KeyedIn Projects
10.0
Timesheet Tracking
ActiveCollab
8.5
KeyedIn Projects
Change request and Case Management
ActiveCollab
4.8
KeyedIn Projects
Budget and Expense Management
ActiveCollab
6.7
KeyedIn Projects

Professional Services Automation

ActiveCollab
5.8
KeyedIn Projects
10.0
Quotes/estimates
ActiveCollab
5.2
KeyedIn Projects
10.0
Invoicing
ActiveCollab
5.5
KeyedIn Projects
10.0
Project & financial reporting
ActiveCollab
7.9
KeyedIn Projects
10.0
Integration with accounting software
ActiveCollab
4.7
KeyedIn Projects

Pros

ActiveCollab

  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
Jorden Beatty profile photo

KeyedIn Projects

  • CRM Management
  • Project Status Updates
  • Proposal & Quote Generation
Holly Friedman profile photo

Cons

ActiveCollab

  • Search functionality - The search functionality is not so promising and I'm unable to find the tasks/items that I need even though I use the keywords that are in the ticket/comments -- Definitely something that needs to be improved.
  • No snooze functionality for tasks - If you work on multiple projects and deal with large number of tasks/tickets then things can get messy in your "workspace." An easy feature that can resolve this is to add snooze functionality. That way users can snooze tasks and optimize their workspace until when they really need to work on the task.
  • No ability to color code tasks - I'm a visual person and deal with a large number of tasks on ActiveCollab. Seeing my huge pile of tasks in the same color makes me lose track of things and slows me down. It would be very helpful for me if task color coding was added to Active Collab -- I'm sure there are others out there who benefit from this feature, too!
Ali Zakeri profile photo

KeyedIn Projects

  • Update to Color/general Interface
  • The Ability to Download All Attachments at Once
Holly Friedman profile photo

Support

ActiveCollab

ActiveCollab 8.0
Based on 1 answer
We've never interacted with their customer support, so we have no frame of reference to give it a reliable review.
Joshua VanMeter profile photo

KeyedIn Projects

No score
No answers yet
No answers on this topic

Alternatives Considered

ActiveCollab

ActiveCollab is 100% better than any of the other tools we have used. We had previously spent thousands of dollars trying out different software that was comparable, but this has been one of the best decisions we have made as a company. It's also the cheapest ongoing option, especially if you get the self-hosted version.
Chris Lesner profile photo

KeyedIn Projects

No answers on this topic

Return on Investment

ActiveCollab

  • ActiveCollab allowed me to get rid of spreadsheets and physical reports that always take away a lot of time.
  • The automation of the management processes of the company is fantastic thanks to ActiveCollab.
  • The whole team has focused more on the execution of its activities.
Daniel Pacheco profile photo

KeyedIn Projects

  • We are able to improve communication and better track the status of projects.
  • Time is saved by having all info in one place.
Holly Friedman profile photo

Pricing Details

ActiveCollab

General

Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$6.25*

* per member, per month, annual billing

ActiveCollab Editions & Modules

On-premise Edition
Self-Hosted Plan$9991
  1. license
SaaS Edition
Member annually6.251
Addition - Get Paid Bundle Annually$31
Addition - Get Paid Bundle Monthly$42
Member monthly$72
  1. per member, per month, annual billing
  2. per member, per month, monthly billing
Additional Pricing Details

KeyedIn Projects

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

KeyedIn Projects Editions & Modules

Additional Pricing Details

Add comparison