What users are saying about
26 Ratings
10 Ratings
26 Ratings
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Score 7.4 out of 101
10 Ratings
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Score 8.3 out of 101

Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

Paymo

Well suited: tracking time, making notes to share with clients, live reporting. Less so: tracking and bookkeeping - they don't market it as a bookkeeping app, though they do allow for invoicing through it. Still, my needs are such that I use a separate app for tracking receipts against a project and then invoicing clients.
Daniel Summers Jr profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.0
Paymo
6.8
Task Management
ActiveCollab
8.2
Paymo
7.6
Resource Management
ActiveCollab
7.2
Paymo
6.9
Gantt Charts
ActiveCollab
5.7
Paymo
Scheduling
ActiveCollab
6.3
Paymo
6.3
Workflow Automation
ActiveCollab
7.0
Paymo
Team Collaboration
ActiveCollab
7.7
Paymo
7.7
Support for Agile Methodology
ActiveCollab
6.8
Paymo
Support for Waterfall Methodology
ActiveCollab
7.0
Paymo
Document Management
ActiveCollab
7.7
Paymo
6.4
Email integration
ActiveCollab
8.0
Paymo
6.0
Mobile Access
ActiveCollab
6.5
Paymo
4.3
Timesheet Tracking
ActiveCollab
8.5
Paymo
9.2
Change request and Case Management
ActiveCollab
4.8
Paymo
Budget and Expense Management
ActiveCollab
6.7
Paymo
6.5

Professional Services Automation

ActiveCollab
5.8
Paymo
Quotes/estimates
ActiveCollab
5.2
Paymo
Invoicing
ActiveCollab
5.5
Paymo
Project & financial reporting
ActiveCollab
7.9
Paymo
Integration with accounting software
ActiveCollab
4.7
Paymo

Pros

ActiveCollab

  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
Jorden Beatty profile photo

Paymo

  • Color coding for easier visual of daily breakdown
  • Gantt charts are extremely helpful for project timelines
  • The dashboard is a useful tool to provide a snapshot of how hours are spent
Kaitlin Berg profile photo

Cons

ActiveCollab

  • Search functionality - The search functionality is not so promising and I'm unable to find the tasks/items that I need even though I use the keywords that are in the ticket/comments -- Definitely something that needs to be improved.
  • No snooze functionality for tasks - If you work on multiple projects and deal with large number of tasks/tickets then things can get messy in your "workspace." An easy feature that can resolve this is to add snooze functionality. That way users can snooze tasks and optimize their workspace until when they really need to work on the task.
  • No ability to color code tasks - I'm a visual person and deal with a large number of tasks on ActiveCollab. Seeing my huge pile of tasks in the same color makes me lose track of things and slows me down. It would be very helpful for me if task color coding was added to Active Collab -- I'm sure there are others out there who benefit from this feature, too!
Ali Zakeri profile photo

Paymo

  • Project list personalizing. Paymo is primarily meant for freelancers, so the only way to see how much time you've spent on a job since last recording time is to navigate through a few pages to hunt down the number. It would be easier if we could personalize the list to just show that number in the main list.
  • Not intuitive. It takes a lot of set up on the front end to get jobs where you want them to be, and some features are not where you'd think they would be to get the jobs set up to track time.
  • Huge learning curve. I've already heard a couple of my teammates look for alternatives because there was too much of a learning curve for them.
Heather Miller profile photo

Support

ActiveCollab

ActiveCollab 8.0
Based on 1 answer
We've never interacted with their customer support, so we have no frame of reference to give it a reliable review.
Joshua VanMeter profile photo

Paymo

No score
No answers yet
No answers on this topic

Alternatives Considered

ActiveCollab

ActiveCollab is 100% better than any of the other tools we have used. We had previously spent thousands of dollars trying out different software that was comparable, but this has been one of the best decisions we have made as a company. It's also the cheapest ongoing option, especially if you get the self-hosted version.
Chris Lesner profile photo

Paymo

We still use Trello and Slack, but Basecamp and HubSpot are too much for our operation to manage or integrate. Paymo is missing some of the tracking features of HubSpot and isn't as universally used as Basecamp but we've been with them for 8 years and they seem to know what matters most to their user base
Neal Bauer profile photo

Return on Investment

ActiveCollab

  • ActiveCollab allowed me to get rid of spreadsheets and physical reports that always take away a lot of time.
  • The automation of the management processes of the company is fantastic thanks to ActiveCollab.
  • The whole team has focused more on the execution of its activities.
Daniel Pacheco profile photo

Paymo

  • Paymo has resulted in a positive ROI for my company. It should be noted that we're grandfathered in on their old billing rate, which means our subscription costs are substantially lower than a new client's would be.
Jillyn Dillon profile photo

Pricing Details

ActiveCollab

General

Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$6.25*

* per member, per month, annual billing

ActiveCollab Editions & Modules

On-premise Edition
Self-Hosted Plan$9991
  1. license
SaaS Edition
Member annually6.251
Addition - Get Paid Bundle Annually$31
Addition - Get Paid Bundle Monthly$42
Member monthly$72
  1. per member, per month, annual billing
  2. per member, per month, monthly billing
Additional Pricing Details

Paymo

General

Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
11.95*

* per user/per month

Paymo Editions & Modules

Edition
Small Office11.951
Business18.951
  1. per user/per month
Additional Pricing Details
Free version available for freelancers.

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