What users are saying about

ActiveCollab

18 Ratings

Paymo

8 Ratings

ActiveCollab

18 Ratings
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Score 7.8 out of 101

Paymo

8 Ratings
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Score 8.5 out of 101

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Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

Paymo

Well suited: tracking time, making notes to share with clients, live reporting. Less so: tracking and bookkeeping - they don't market it as a bookkeeping app, though they do allow for invoicing through it. Still, my needs are such that I use a separate app for tracking receipts against a project and then invoicing clients.
Daniel Summers Jr profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.4
Paymo
6.8
Task Management
ActiveCollab
9.3
Paymo
7.6
Resource Management
ActiveCollab
7.5
Paymo
6.9
Gantt Charts
ActiveCollab
6.1
Paymo
Scheduling
ActiveCollab
6.5
Paymo
6.3
Workflow Automation
ActiveCollab
7.0
Paymo
Team Collaboration
ActiveCollab
8.6
Paymo
7.7
Support for Agile Methodology
ActiveCollab
6.7
Paymo
Support for Waterfall Methodology
ActiveCollab
7.0
Paymo
Document Management
ActiveCollab
8.9
Paymo
6.4
Email integration
ActiveCollab
8.0
Paymo
6.0
Mobile Access
ActiveCollab
6.8
Paymo
4.3
Timesheet Tracking
ActiveCollab
8.5
Paymo
9.2
Change request and Case Management
ActiveCollab
5.3
Paymo
Budget and Expense Management
ActiveCollab
7.1
Paymo
6.6

Professional Services Automation

ActiveCollab
6.3
Paymo
Quotes/estimates
ActiveCollab
5.8
Paymo
Invoicing
ActiveCollab
6.6
Paymo
Project & financial reporting
ActiveCollab
7.7
Paymo
Integration with accounting software
ActiveCollab
5.1
Paymo

Pros

  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • Paymo has a great (and customizable) at-a-glance dashboard. From there I can see upcoming milestones, how my employee billable and non-billable hours stack up, how accounts receivable is doing, etc.
  • My whole team loves the Paymo desktop widget. It makes timekeeping really simple and intuitive, and it helps us stay profitable. Timekeeping is always tough, and Paymo makes it as easy as possible!
  • Paymo customer support is fantastic! They really listen to the requests that their clients make. They even have an online community set up where you can submit suggestions, discuss suggestions with other clients and Paymo employees, and see the Paymo development path.
Jillyn Dillon profile photo

Cons

  • It does not provide support to scaled agile frameworks like SAfe which is there for Rally & Agilecraft.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • The main area for improvement is exportability of data. It's tough to get full data out of Paymo. You can export most things in CSV format, but if you were to start with Paymo and want to switch to another project management and accounting platform, there would be substantial manual effort involved.
  • There also aren't as many integrations for Paymo as some of the more mainstream project management suites. This isn't necessarily Paymo's fault. It's just a function of them still being one of the "little guys." Something to be aware of before you select this platform though.
Jillyn Dillon profile photo

Alternatives Considered

I have used multiple project management platforms such as ActiveCollab, JIRA, Trello, etc. Trello has great visualization with their (Kanban Board) board system and support drag and drop functionality for managing tasks. ActiveCollab, however, does not have the fancy visualization, but is very powerful when it comes to ticketing, task management, task delegation, time tracking, etc.
Ali Zakeri profile photo
Paymo lets me track to the minute - even going back to add in time that I wasn't able to track via the app. This has been wonderful as clients might call with something quick but when I'm not able to turn on the tracker, yet I'm still able to appear to them as if I was sitting by the computer eager waiting to help. Further, the amount of notes that I'm able to put into the tracker has allowed me to include more details on live reports and invoices that I was able to do with other apps. This meant that I didn't have to track those tasks in too many spots, easing potential confusion and saving time.
Daniel Summers Jr profile photo

Return on Investment

  • It has saved us a TON of money (literally thousands) in project management software.
  • It has helped us gain clients because we can show them the template of what they will see and give them access to it. When others don't have software that does this.
  • Positive impact on ROI based on the time it's saving compared to our previous PM software.
Chris Lesner profile photo
  • They changed their plans, adding new features that I don't need - however, instead of finding that I was paying for something I didn't want, I happily found that I was now able to do all of my tasks on their free plan. This saves me about $11 a month which, while not much, is still very appreciated.
  • When I was first setting up my business, they took time to read some fairly detailed questions on how I wanted to use the app, and then made great, honest recommendations. In fact, we weren't able to do as I'd originally wanted and instead found a few workarounds that I've since incorporated into my daily habits. The ease of use is nice; the friendliness and support are invaluable.
Daniel Summers Jr profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
5
$251
30
$992
60
$1993
Infinte
$2994
15
$495
1. 5 members per month
2. 30 members per month
3. 60 members per month
4. Infinite members per month
5. 15 members per month
Additional Pricing Details

Paymo

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
11.95*
1.  per user/per month
Paymo Editions & Modules
Paymo
Edition
Small Office
11.951
Business
18.951
1. per user/per month
Additional Pricing Details
Free version available for freelancers.