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Score 7.9 out of 101
11 Ratings
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Score 8.6 out of 101

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Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

PaySimple

We're a marketing agency and it's worked perfectly for our recurring payment retainers (same amount each month).
It would also work well for a company with a set product line up or a company that wants a more traditional "store" setup.
Jasmine Holmes profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.4
PaySimple
Task Management
ActiveCollab
9.3
PaySimple
Resource Management
ActiveCollab
7.5
PaySimple
Gantt Charts
ActiveCollab
6.1
PaySimple
Scheduling
ActiveCollab
6.5
PaySimple
Workflow Automation
ActiveCollab
7.0
PaySimple
Team Collaboration
ActiveCollab
8.6
PaySimple
Support for Agile Methodology
ActiveCollab
6.7
PaySimple
Support for Waterfall Methodology
ActiveCollab
7.0
PaySimple
Document Management
ActiveCollab
8.9
PaySimple
Email integration
ActiveCollab
8.0
PaySimple
Mobile Access
ActiveCollab
6.8
PaySimple
Timesheet Tracking
ActiveCollab
8.5
PaySimple
Change request and Case Management
ActiveCollab
5.3
PaySimple
Budget and Expense Management
ActiveCollab
7.0
PaySimple

Professional Services Automation

ActiveCollab
6.3
PaySimple
Quotes/estimates
ActiveCollab
5.7
PaySimple
Invoicing
ActiveCollab
6.6
PaySimple
Project & financial reporting
ActiveCollab
7.7
PaySimple
Integration with accounting software
ActiveCollab
5.1
PaySimple

Pros

  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • PaySimple is awesome for recurring payments. It's easy to set one up and make changes as needed. Without this feature, our business would be dead. Being able to easily set up recurring payments for our retainer is a must and PaySimple does it beautifully.
  • The payment portal feature is also really good fro collecting payments of differing amounts. We setup a single portal where customers enter the payment amount accessed from a link in the invoice email. This feature has transformed out collections and cut down our time to get paid significantly.
  • If you do have product type offerings, it's easy to setup individual products or an entire store.
Jasmine Holmes profile photo

Cons

  • As a web-based platform, sometimes things go down on their end and we lose access to our project management tool to the ire of all.
  • Project searching can be hit or miss, and filtered search often leaves out projects that should have shown.
  • Email alerts are often not as helpful as they seem.
Jorden Beatty profile photo
  • Collecting user entered recurring payment is a little unclear. We had to troubleshoot a bit to get this feature working properly.
  • If you don't want to use a total checkout solution (just want payment buttons), the process to set it up is a bit complicated. You have to create a product then add the payment form. It's not the most intuitive process and took a little trial and error to get it how we wanted.
Jasmine Holmes profile photo

Alternatives Considered

ActiveCollab is 100% better than any of the other tools we have used. We had previously spent thousands of dollars trying out different software that was comparable, but this has been one of the best decisions we have made as a company. It's also the cheapest ongoing option, especially if you get the self-hosted version.
Chris Lesner profile photo
PayPal has no monthly but a high transaction fee. PaySimple has a low transaction but high monthly fee. So if you do a lot of transactions (like over 70K/mo) you should consider PaySimple.
No photo available

Return on Investment

  • It has saved us a TON of money (literally thousands) in project management software.
  • It has helped us gain clients because we can show them the template of what they will see and give them access to it. When others don't have software that does this.
  • Positive impact on ROI based on the time it's saving compared to our previous PM software.
Chris Lesner profile photo
  • Cash flow is assisted by their quick processing times allowing cash to hit the account quickly.
  • Invoicing is easy and ready for service items allowing for a full understanding of what is being billed.
  • Easy accounting integrations allowing for less time reconciling and more time growing the business.
David Faustina profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
5
$251
30
$992
60
$1993
Infinte
$2994
15
$495
1. 5 members per month
2. 30 members per month
3. 60 members per month
4. Infinite members per month
5. 15 members per month
Additional Pricing Details

PaySimple

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
PaySimple Editions & Modules
PaySimple
Additional Pricing Details