What users are saying about

ActiveCollab

16 Ratings

PaySimple

11 Ratings

ActiveCollab

16 Ratings
Score 7.5 out of 101

PaySimple

11 Ratings
Score 8.6 out of 101

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Likelihood to Recommend

ActiveCollab

Active Collab is great for small teams who want a web-based project management platform to help them on their day-to-day workflow tasks, billing, estimations, vendor assignments and even client communications. It is also great for agencies with users who are sometimes remotely working. Active Collab starts to show shortcomings when you have an immense amount of projects in the system (1000+), and, being a web-based platform, can sometimes experience downtime.
Jorden Beatty profile photo

PaySimple

We're a marketing agency and it's worked perfectly for our recurring payment retainers (same amount each month).
It would also work well for a company with a set product line up or a company that wants a more traditional "store" setup.
Jasmine Holmes profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.9
PaySimple
Task Management
ActiveCollab
9.1
PaySimple
Resource Management
ActiveCollab
8.6
PaySimple
Gantt Charts
ActiveCollab
8.0
PaySimple
Scheduling
ActiveCollab
7.6
PaySimple
Workflow Automation
ActiveCollab
7.0
PaySimple
Team Collaboration
ActiveCollab
8.0
PaySimple
Support for Agile Methodology
ActiveCollab
6.6
PaySimple
Support for Waterfall Methodology
ActiveCollab
7.0
PaySimple
Document Management
ActiveCollab
8.8
PaySimple
Email integration
ActiveCollab
8.0
PaySimple
Mobile Access
ActiveCollab
7.5
PaySimple
Timesheet Tracking
ActiveCollab
8.4
PaySimple
Change request and Case Management
ActiveCollab
7.9
PaySimple
Budget and Expense Management
ActiveCollab
8.4
PaySimple

Professional Services Automation

ActiveCollab
8.3
PaySimple
Quotes/estimates
ActiveCollab
8.0
PaySimple
Invoicing
ActiveCollab
8.3
PaySimple
Project & financial reporting
ActiveCollab
7.7
PaySimple
Integration with accounting software
ActiveCollab
9.1
PaySimple

Pros

  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • PaySimple is awesome for recurring payments. It's easy to set one up and make changes as needed. Without this feature, our business would be dead. Being able to easily set up recurring payments for our retainer is a must and PaySimple does it beautifully.
  • The payment portal feature is also really good fro collecting payments of differing amounts. We setup a single portal where customers enter the payment amount accessed from a link in the invoice email. This feature has transformed out collections and cut down our time to get paid significantly.
  • If you do have product type offerings, it's easy to setup individual products or an entire store.
Jasmine Holmes profile photo

Cons

  • As a web-based platform, sometimes things go down on their end and we lose access to our project management tool to the ire of all.
  • Project searching can be hit or miss, and filtered search often leaves out projects that should have shown.
  • Email alerts are often not as helpful as they seem.
Jorden Beatty profile photo
  • There are no Cons, Paysimple is the best out there!
Brandon Weitz profile photo

Alternatives Considered

We chose Active Collab overall because we liked its easy to use user interface, project management suite and agency/vendor/client interaction capabilities. We also chose it primarily because it was offered as a web-based platform that offered very clean and easy mobile access for our off-site users as well as clients and third-party vendors. Mavenlink and Basecamp, at the time, were more suited to specifically be used for project management on a more granular scale for project managers, not necessarily the whole team, including vendors and clients collaboration.
Jorden Beatty profile photo
Paysimple was 10 times easier to use and didn't take any learning curve.
Brandon Weitz profile photo

Return on Investment

  • Active Collab has helped us to move to a completely digital project management system, moving away from physical time sheets and assignments many years ago. Since then, the platform has grown very quickly and very adeptly, and that is why we continue to use it.
  • The Active Collab platform helps us with quick, easy access to our project management system, even for off-site users, vendors and clients.
  • Time tracking and profit analysis has been great to help us price new agency services and change requests.
Jorden Beatty profile photo
  • PaySimple has boosted my business tremendously. It is so easy to collect money through credit cards now.
Conrad Kuyawa profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
5
$251
30
$992
60
$1993
Infinte
$2994
15
$495
1. 5 members per month
2. 30 members per month
3. 60 members per month
4. Infinite members per month
5. 15 members per month
Additional Pricing Details

PaySimple

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
PaySimple Editions & Modules
PaySimple
Additional Pricing Details