What users are saying about
23 Ratings
11 Ratings
23 Ratings
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Score 7.5 out of 101
11 Ratings
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Score 8.6 out of 101

Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

PaySimple

We're a marketing agency and it's worked perfectly for our recurring payment retainers (same amount each month).
It would also work well for a company with a set product line up or a company that wants a more traditional "store" setup.
Jasmine Holmes profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.3
PaySimple
Task Management
ActiveCollab
8.8
PaySimple
Resource Management
ActiveCollab
7.4
PaySimple
Gantt Charts
ActiveCollab
6.0
PaySimple
Scheduling
ActiveCollab
6.6
PaySimple
Workflow Automation
ActiveCollab
7.0
PaySimple
Team Collaboration
ActiveCollab
8.3
PaySimple
Support for Agile Methodology
ActiveCollab
6.7
PaySimple
Support for Waterfall Methodology
ActiveCollab
7.0
PaySimple
Document Management
ActiveCollab
9.0
PaySimple
Email integration
ActiveCollab
8.0
PaySimple
Mobile Access
ActiveCollab
6.7
PaySimple
Timesheet Tracking
ActiveCollab
8.5
PaySimple
Change request and Case Management
ActiveCollab
5.2
PaySimple
Budget and Expense Management
ActiveCollab
6.9
PaySimple

Professional Services Automation

ActiveCollab
6.1
PaySimple
Quotes/estimates
ActiveCollab
5.6
PaySimple
Invoicing
ActiveCollab
6.3
PaySimple
Project & financial reporting
ActiveCollab
7.7
PaySimple
Integration with accounting software
ActiveCollab
4.9
PaySimple

Pros

ActiveCollab

  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

PaySimple

  • Bank to bank transactions allows for quick and seamless transfer of funds in a secure bank encrypted ecosystem.
  • Electronic invoicing allows for rapid payment and email follow up of payment is past due.
  • Service as a product online store front where we can list services much like stores list products.
  • Customer service is top notch and they always have someone available to assist with set up, questions or support.
  • User Interface is clean, easy to navigate and integrate with existing accounting programs.
David Faustina profile photo

Cons

ActiveCollab

  • As a web-based platform, sometimes things go down on their end and we lose access to our project management tool to the ire of all.
  • Project searching can be hit or miss, and filtered search often leaves out projects that should have shown.
  • Email alerts are often not as helpful as they seem.
Jorden Beatty profile photo

PaySimple

  • White label option would be a huge benefit for our needs but this is not a deterrent to adopting the platform.
  • Greater accessibility to integrate with existing platforms. For instance Shopify or WooCommerce.
  • The system is more for B2B and some more availability to also use B2C would be helpful.
David Faustina profile photo

Alternatives Considered

ActiveCollab

ActiveCollab has all the functions that are in these services, unlike them. Not everywhere there is a diagram of gantt. And somewhere the interface is very rewarded and in general looks obsolete.
Иван Шайхисламов profile photo

PaySimple

PaySimple feels a bit more comprehensive of a solution. The timing of invoice processing feels quicker and the bank level encryption feels more secure.
David Faustina profile photo

Return on Investment

ActiveCollab

  • We began to finish projects on time, which undoubtedly will influence the return of customers
Иван Шайхисламов profile photo

PaySimple

  • Cash flow is assisted by their quick processing times allowing cash to hit the account quickly.
  • Invoicing is easy and ready for service items allowing for a full understanding of what is being billed.
  • Easy accounting integrations allowing for less time reconciling and more time growing the business.
David Faustina profile photo

Pricing Details

ActiveCollab

General

Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$6.25*
1.  per member, per month, annual billing

ActiveCollab Editions & Modules

ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
Member annually
6.251
Addition - Get Paid Bundle Annually
$21
Addition - Get Paid Bundle Monthly
2.52
Member monthly
$72
1. per member, per month, annual billing
2. per member, per month, monthly billing
Additional Pricing Details

PaySimple

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

PaySimple Editions & Modules

PaySimple
Additional Pricing Details

Add comparison