What users are saying about
27 Ratings
3 Ratings
27 Ratings
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Score 7.5 out of 101
3 Ratings
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Score 9 out of 101

Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

RationalPlan

It's got its shortcomings but is still the best PM tool in my opinion
Justin James, MComPM, Prince2 profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.4
RationalPlan
7.5
Task Management
ActiveCollab
8.5
RationalPlan
8.2
Resource Management
ActiveCollab
7.1
RationalPlan
8.2
Gantt Charts
ActiveCollab
6.5
RationalPlan
8.6
Scheduling
ActiveCollab
6.4
RationalPlan
8.6
Workflow Automation
ActiveCollab
7.0
RationalPlan
Team Collaboration
ActiveCollab
7.8
RationalPlan
Support for Agile Methodology
ActiveCollab
7.6
RationalPlan
Support for Waterfall Methodology
ActiveCollab
7.0
RationalPlan
Document Management
ActiveCollab
8.2
RationalPlan
6.4
Email integration
ActiveCollab
8.2
RationalPlan
6.8
Mobile Access
ActiveCollab
7.4
RationalPlan
9.1
Timesheet Tracking
ActiveCollab
8.9
RationalPlan
4.5
Change request and Case Management
ActiveCollab
6.1
RationalPlan
Budget and Expense Management
ActiveCollab
6.6
RationalPlan
6.8

Professional Services Automation

ActiveCollab
6.3
RationalPlan
4.5
Quotes/estimates
ActiveCollab
5.7
RationalPlan
Invoicing
ActiveCollab
5.7
RationalPlan
4.5
Project & financial reporting
ActiveCollab
7.9
RationalPlan
Integration with accounting software
ActiveCollab
5.9
RationalPlan

Pros

ActiveCollab

  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
Jorden Beatty profile photo

RationalPlan

  • Simple interface easy to use.
  • Runs natively on mac and is reasonably priced for what I need - high level project planning.
  • Does way more than what I actually need it for.
LeRoy Mattingly profile photo

Cons

ActiveCollab

  • Individual comments cannot be linked to. This makes it more difficult to reference a comment or question.
  • Unnecessary features cannot be turned off. Since we use it primarily for communication, it would be ideal to turn off tasks etc. that are not needed or be able to move discussions as the first screen.
  • There isn't an easy way to set up different projects under the same client.
Nancy Ross profile photo

RationalPlan

  • While the portfolio view is great is becomes difficult/cluttered with many projects. Highlighting master projects will help. Creating a tree view for master project and its sub projects would even be better.
  • Reporting is a big part of any project. While rationalplan has reports for key areas the presentation of these reports could really be improved. Make it more presentable. Add some burndown charts. I hate to compare you to MS Project but they do reporting really well in MS Project.
  • The email function is another great idea. Would be great if one had an option to either email an entire portfolio or by active project. At times I’m still scoping certain projects and if the WBS is not yet complete then this incomplete project is also communicated via email which leads to frustration in the team. You don’t always want to communicate tasks for all projects to all resources.
  • One need to be able to: Email per project
  • Email entire portfolio (as currently the case)
  • Email by resource (send pending or outstanding tasks to the resource in question)
  • Add a portfolio dashboard with graphical speed and bar charts giving you a glimpse of late projects, projects slipping, not started in progress etc., for your portfolio.
Justin James, MComPM, Prince2 profile photo

Support

ActiveCollab

ActiveCollab 7.3
Based on 3 answers
The support team is responsive to requests and their annual support fees are reasonable. Honestly, we don't have to contact them much. Updates happen automatically and the platform is very solid and does not require a lot of support. Documentation is good and the platform is easy to learn.
Mike Muller profile photo

RationalPlan

No score
No answers yet
No answers on this topic

Alternatives Considered

ActiveCollab

I have used multiple project management platforms such as ActiveCollab, JIRA, Trello, etc. Trello has great visualization with their (Kanban Board) board system and support drag and drop functionality for managing tasks. ActiveCollab, however, does not have the fancy visualization, but is very powerful when it comes to ticketing, task management, task delegation, time tracking, etc.
Ali Zakeri profile photo

RationalPlan

MSProject - way too expensive for what I need. I think I could do everything I did in MSProject in RationalPlan
LeRoy Mattingly profile photo

Return on Investment

ActiveCollab

  • It has saved us a TON of money (literally thousands) in project management software.
  • It has helped us gain clients because we can show them the template of what they will see and give them access to it. When others don't have software that does this.
  • Positive impact on ROI based on the time it's saving compared to our previous PM software.
Chris Lesner profile photo

RationalPlan

  • Helps explain the target schedule and resource estimates for cost of the project
LeRoy Mattingly profile photo

Pricing Details

ActiveCollab

General

Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$6.25*

* per member, per month, annual billing

ActiveCollab Editions & Modules

On-premise Edition
Self-Hosted Plan$9991
  1. license
SaaS Edition
Member annually6.251
Addition - Get Paid Bundle Annually$31
Addition - Get Paid Bundle Monthly$42
Member monthly$72
  1. per member, per month, annual billing
  2. per member, per month, monthly billing
Additional Pricing Details

RationalPlan

General

Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional

RationalPlan Editions & Modules

On-premise Edition
Single$87 USD1
Multi$149 USD1
Server$560 USD1
Stakeholder$49 USD1
  1. Lifetime License per Seat
SaaS Edition
Beginner$41
Master$121
Production$191
Free$0
  1. per user
Additional Pricing Details

Rating Summary

Likelihood to Recommend

ActiveCollab
7.8
RationalPlan
8.6

Support

ActiveCollab
7.3
RationalPlan

Add comparison