What users are saying about
22 Ratings
3 Ratings
22 Ratings
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Score 7.6 out of 101
3 Ratings
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Score 9 out of 101

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Likelihood to Recommend

ActiveCollab

Overall, ActiveCollab is a great project management tool. If you're looking for a platform for your team to track their tasks, communicate with one another, share files, etc., then ActiveCollab is the exact right choice. It even allows you to invite external users to collaborate with (such as clients) and lets you set up custom visibility for them.
Ali Zakeri profile photo

RationalPlan

It's got its shortcomings but is still the best PM tool in my opinion
Justin James, MComPM, Prince2 profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.4
RationalPlan
7.5
Task Management
ActiveCollab
9.3
RationalPlan
8.2
Resource Management
ActiveCollab
7.5
RationalPlan
8.2
Gantt Charts
ActiveCollab
6.1
RationalPlan
8.6
Scheduling
ActiveCollab
6.5
RationalPlan
8.6
Workflow Automation
ActiveCollab
7.0
RationalPlan
Team Collaboration
ActiveCollab
8.6
RationalPlan
Support for Agile Methodology
ActiveCollab
6.7
RationalPlan
Support for Waterfall Methodology
ActiveCollab
7.0
RationalPlan
Document Management
ActiveCollab
9.0
RationalPlan
6.4
Email integration
ActiveCollab
8.0
RationalPlan
6.8
Mobile Access
ActiveCollab
6.8
RationalPlan
9.1
Timesheet Tracking
ActiveCollab
8.5
RationalPlan
4.5
Change request and Case Management
ActiveCollab
5.3
RationalPlan
Budget and Expense Management
ActiveCollab
7.0
RationalPlan
6.8

Professional Services Automation

ActiveCollab
6.2
RationalPlan
4.5
Quotes/estimates
ActiveCollab
5.7
RationalPlan
Invoicing
ActiveCollab
6.5
RationalPlan
4.5
Project & financial reporting
ActiveCollab
7.7
RationalPlan
Integration with accounting software
ActiveCollab
5.0
RationalPlan

Pros

  • Very nice interface for all user roles in the system.
  • Effective notification of pending tasks and optimal management of the equipment.
  • Organized work flow, productive tasks and correct execution.
  • Creation of filters to better locate artifacts for daily use.
Daniel Pacheco profile photo
  • Portfolio view is great to get a feel for how your programme is running at a glance and which areas possibly might require attention. The fact that you can customise your view by adding your own columns is another plus.
  • All project information in one tool is a big plus for me considering the amount of projects we run with. This really improves efficiency and saves me time. You have the ability to add documents to tasks, manage risks, email resources tasks due for projects they are assigned to(might need some refinement depending on your requirements), material db with costing etc.
Justin James, MComPM, Prince2 profile photo

Cons

  • It is confusing when a review is made, before buying the product.
  • It lacks animation and pleasant forms for the user.
  • Does not allow effective communication when activities are reported. Since it does not provide a direct message chat.
  • The reports that are generated are basic, they do not have personalization characteristics.
Daniel Pacheco profile photo
  • While the portfolio view is great is becomes difficult/cluttered with many projects. Highlighting master projects will help. Creating a tree view for master project and its sub projects would even be better.
  • Reporting is a big part of any project. While rationalplan has reports for key areas the presentation of these reports could really be improved. Make it more presentable. Add some burndown charts. I hate to compare you to MS Project but they do reporting really well in MS Project.
  • The email function is another great idea. Would be great if one had an option to either email an entire portfolio or by active project. At times I’m still scoping certain projects and if the WBS is not yet complete then this incomplete project is also communicated via email which leads to frustration in the team. You don’t always want to communicate tasks for all projects to all resources.
  • One need to be able to: Email per project
  • Email entire portfolio (as currently the case)
  • Email by resource (send pending or outstanding tasks to the resource in question)
  • Add a portfolio dashboard with graphical speed and bar charts giving you a glimpse of late projects, projects slipping, not started in progress etc., for your portfolio.
Justin James, MComPM, Prince2 profile photo

Alternatives Considered

ActiveCollab has all the functions that are in these services, unlike them. Not everywhere there is a diagram of gantt. And somewhere the interface is very rewarded and in general looks obsolete.
Иван Шайхисламов profile photo
I use Multi which is the standalone platform. While there is no team collaboration it does have an email feature built in. Rational Plan does have the Server option but it all comes at a price the same as Wrike.I have used many free and commercial platforms and rationalplan multi is a good balance with features especially if some of the proposed feature requests are implemented.
Justin James, MComPM, Prince2 profile photo

Return on Investment

  • We began to finish projects on time, which undoubtedly will influence the return of customers
Иван Шайхисламов profile photo
  • Helps explain the target schedule and resource estimates for cost of the project
LeRoy Mattingly profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$6.25*
1.  per member, per month, annual billing
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
Member annually
6.251
Addition - Get Paid Bundle Annually
$21
Addition - Get Paid Bundle Monthly
2.52
Member monthly
$72
1. per member, per month, annual billing
2. per member, per month, monthly billing
Additional Pricing Details

RationalPlan

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
RationalPlan Editions & Modules
RationalPlan
On-premise Edition
Single
$57 USD1
Multi
$98 USD1
Server
$350 USD1
Stakeholder
$32 USD1
1. Lifetime License per Seat
SaaS Edition
Beginner
$41
Master
$121
Production
$191
Free
$0
1. per user
Additional Pricing Details