What users are saying about
34 Ratings
5 Ratings
34 Ratings
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Score 8.6 out of 100
5 Ratings
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Score 7.7 out of 100

Feature Set Ratings

  • ActiveCollab ranks higher in 2 feature sets: Project Management, Professional Services Automation

Project Management

7.4

ActiveCollab

74%
6.6

RationalPlan

66%
ActiveCollab ranks higher in 10/14 features

Task Management

9.0
90%
11 Ratings
7.3
73%
4 Ratings

Resource Management

7.0
70%
7 Ratings
6.8
68%
4 Ratings

Gantt Charts

8.8
88%
6 Ratings
7.3
73%
4 Ratings

Scheduling

6.3
63%
10 Ratings
6.4
64%
4 Ratings

Workflow Automation

7.0
70%
1 Rating
N/A
0 Ratings

Team Collaboration

8.0
80%
12 Ratings
7.3
73%
1 Rating

Support for Agile Methodology

7.0
70%
7 Ratings
N/A
0 Ratings

Support for Waterfall Methodology

7.0
70%
1 Rating
7.3
73%
2 Ratings

Document Management

8.1
81%
7 Ratings
3.6
36%
3 Ratings

Email integration

8.4
84%
8 Ratings
6.4
64%
3 Ratings

Mobile Access

3.0
30%
9 Ratings
9.1
91%
1 Rating

Timesheet Tracking

9.9
99%
8 Ratings
4.5
45%
1 Rating

Change request and Case Management

8.8
88%
7 Ratings
N/A
0 Ratings

Budget and Expense Management

5.9
59%
6 Ratings
6.4
64%
3 Ratings

Professional Services Automation

7.5

ActiveCollab

75%
4.5

RationalPlan

45%
ActiveCollab ranks higher in 4/4 features

Quotes/estimates

6.9
69%
7 Ratings
N/A
0 Ratings

Invoicing

6.9
69%
6 Ratings
4.5
45%
1 Rating

Project & financial reporting

8.4
84%
6 Ratings
N/A
0 Ratings

Integration with accounting software

7.9
79%
4 Ratings
N/A
0 Ratings

Attribute Ratings

  • ActiveCollab is rated higher in 1 area: Likelihood to Recommend
  • RationalPlan is rated higher in 1 area: Support Rating

Likelihood to Recommend

8.0

ActiveCollab

80%
12 Ratings
7.7

RationalPlan

77%
4 Ratings

Support Rating

7.1

ActiveCollab

71%
6 Ratings
7.7

RationalPlan

77%
4 Ratings

Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well 1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy. 2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote. 4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page. 5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etc Scenarios where ActiveCollab did not work well 1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that. 2) Sorting capability is not their under invoicing 3) It did not work well for larger teams 4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












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Stand By Soft

Appropriate as a great alternative to MS Project. RationalPlan provides most of the features needed to develop and maintain mid-level complex schedules. Less Appropriate for large complex schedules of long duration. These can be a challenge due to Duration at top-level. It is also a challenge to generate reports for management - reporting feature is limited.
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Pros

ActiveCollab

  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
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Stand By Soft

  • Portfolio view is great to get a feel for how your programme is running at a glance and which areas possibly might require attention. The fact that you can customise your view by adding your own columns is another plus.
  • All project information in one tool is a big plus for me considering the amount of projects we run with. This really improves efficiency and saves me time. You have the ability to add documents to tasks, manage risks, email resources tasks due for projects they are assigned to(might need some refinement depending on your requirements), material db with costing etc.
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Cons

ActiveCollab

  • Does not maintain default categories for tasks
  • Makes information difficult to share with others not on AC
  • Relies on other people to track their time correctly in categories for estimates
  • Mobile app is very hard to use and not user-friendly if you are working with multiple projects
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Stand By Soft

  • Milestones should be a primary option instead of 0h to create one.
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Pricing Details

ActiveCollab

Starting Price

$7 per member/per month

Editions & Modules

ActiveCollab editions and modules pricing
EditionModules
Self-Hosted Plan$999.001
ActiveCollab Project Management$7.002

Footnotes

  1. license
  2. per member/per month

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Entry-level set up fee?

Optional $6.25

Additional Details

RationalPlan

Starting Price

$0 Lifetime License per Seat

Editions & Modules

RationalPlan editions and modules pricing
EditionModules
Single$87 USD1
Multi$149 USD2
Server$560 USD3
Stakeholder$49 USD4
Beginner45
Master126
Production197
Free08

Footnotes

  1. Lifetime License per Seat
  2. Lifetime License per Seat
  3. Lifetime License per Seat
  4. Lifetime License per Seat
  5. per user
  6. per user
  7. per user
  8. none

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Entry-level set up fee?

Optional

Additional Details

Support Rating

ActiveCollab

We have not required support for ActiveCollab as it works pretty seamlessly. We didn't have any issues with using the platform or with any billing issues. The self-service aspect of the platform is robust and easy to navigate so we have not encountered any errors that required assistance from the support team.
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Stand By Soft

I had to ask for support once and got a response immediately.
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Alternatives Considered

ActiveCollab

ActiveCollab is easier to use and simpler in its setup. It has the right mix of features and simplicity. It's also project-oriented which is important for our workflow. Other tools are often too task-oriented, making it hard to track projects. Overall, ActiveCollab has a great mix of simplicity with good features.
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Stand By Soft

RationalPlan is cost-effective and allows most users to prepare and manage their schedule. The software lacks comprehensive reporting and duration changes at the top level of a project.
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Return on Investment

ActiveCollab

  • Allows our team to stay organized and keep conversations on tasks.
  • The To-Do List email every morning helps me mentally prepare and know exactly what I should be doing as soon as I start work.
  • Powerful and useful integrations save lots of time (Google Drive, Slack, Dropbox, Zapier and more!).
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Stand By Soft

  • Helps explain the target schedule and resource estimates for cost of the project
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Screenshots

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