What users are saying about

ActiveCollab

16 Ratings

Xero

Top Rated
212 Ratings

ActiveCollab

16 Ratings
Score 7.5 out of 101

Xero

Top Rated
212 Ratings
Score 8.6 out of 101

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Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

Xero

  • For the price point, it's better for SME's and less good for freelancers who just need some basic services or enterprises who need way more functionality.
  • Functions SME's would likely add and would likely want to pay extra for include Sales Tax, Invoicing, and perhaps foreign currency.
Malcolm Colman-Shearer profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.9
Xero
Task Management
ActiveCollab
9.1
Xero
Resource Management
ActiveCollab
8.6
Xero
Gantt Charts
ActiveCollab
8.0
Xero
Scheduling
ActiveCollab
7.6
Xero
Workflow Automation
ActiveCollab
7.0
Xero
Team Collaboration
ActiveCollab
8.0
Xero
Support for Agile Methodology
ActiveCollab
6.6
Xero
Support for Waterfall Methodology
ActiveCollab
7.0
Xero
Document Management
ActiveCollab
8.8
Xero
Email integration
ActiveCollab
8.0
Xero
Mobile Access
ActiveCollab
7.5
Xero
Timesheet Tracking
ActiveCollab
8.4
Xero
Change request and Case Management
ActiveCollab
7.9
Xero
Budget and Expense Management
ActiveCollab
8.4
Xero

Professional Services Automation

ActiveCollab
8.3
Xero
Quotes/estimates
ActiveCollab
8.0
Xero
Invoicing
ActiveCollab
8.3
Xero
Project & financial reporting
ActiveCollab
7.7
Xero
Integration with accounting software
ActiveCollab
9.1
Xero

Payroll Management

ActiveCollab
Xero
6.7
Pay calculation
ActiveCollab
Xero
7.3
Benefit plan administration
ActiveCollab
Xero
6.0
Direct deposit files
ActiveCollab
Xero
7.2
Salary revision and increment management
ActiveCollab
Xero
6.9
Reimbursement management
ActiveCollab
Xero
6.1

Customization

ActiveCollab
Xero
8.6
API for custom integration
ActiveCollab
Xero
8.8
Plug-ins
ActiveCollab
Xero
8.5

Security

ActiveCollab
Xero
8.8
Single sign-on capability
ActiveCollab
Xero
9.0
Role-based user permissions
ActiveCollab
Xero
8.7

Reporting & Analytics

ActiveCollab
Xero
8.5
Dashboards
ActiveCollab
Xero
8.3
Standard reports
ActiveCollab
Xero
8.7
Custom reports
ActiveCollab
Xero
8.4

General Ledger and Configurable Accounting

ActiveCollab
Xero
8.2
Accounts payable
ActiveCollab
Xero
8.8
Accounts receivable
ActiveCollab
Xero
8.8
Cash management
ActiveCollab
Xero
8.3
Bank reconciliation
ActiveCollab
Xero
9.1
Expense management
ActiveCollab
Xero
7.5
Time tracking
ActiveCollab
Xero
6.5
Fixed asset management
ActiveCollab
Xero
7.7
Multi-currency support
ActiveCollab
Xero
8.3
Multi-division support
ActiveCollab
Xero
8.8
Regulations compliance
ActiveCollab
Xero
8.1
Electronic tax filing
ActiveCollab
Xero
8.2
Self-service portal
ActiveCollab
Xero
8.2
Global Financial Support
ActiveCollab
Xero
7.0
Primary and Secondary Ledgers
ActiveCollab
Xero
9.1
Intercompany Accounting
ActiveCollab
Xero
7.7
Localizations
ActiveCollab
Xero
8.0
Journals and Reconciliations
ActiveCollab
Xero
8.2
Enterprise Accounting
ActiveCollab
Xero
8.1
Configurable Accounting
ActiveCollab
Xero
8.6
Centralized Rules Framework
ActiveCollab
Xero
8.6
Standardized Processes
ActiveCollab
Xero
8.9

Inventory Management

ActiveCollab
Xero
7.7
Inventory tracking
ActiveCollab
Xero
7.1
Automatic reordering
ActiveCollab
Xero
7.4
Location management
ActiveCollab
Xero
8.4
Manufacturing module
ActiveCollab
Xero
8.0

Order Management

ActiveCollab
Xero
6.9
Pricing
ActiveCollab
Xero
7.5
Order entry
ActiveCollab
Xero
7.2
Credit card processing
ActiveCollab
Xero
8.3
Cost of goods sold
ActiveCollab
Xero
7.7
Order Orchestration
ActiveCollab
Xero
6.1
End-to-end order visibility
ActiveCollab
Xero
7.0
Order exception Resolution
ActiveCollab
Xero
4.1

Accounting Firm BPO Features

ActiveCollab
Xero
8.1
Branded client dashboards
ActiveCollab
Xero
9.1
Client data roll-up capabilities
ActiveCollab
Xero
7.7
Client data consolidation for benchmarking
ActiveCollab
Xero
7.7
Configurable alerts
ActiveCollab
Xero
7.8
Billing bypass
ActiveCollab
Xero
8.4
Client template cloning
ActiveCollab
Xero
7.9
Single sign-on
ActiveCollab
Xero
9.2
Configurable client onboarding questions
ActiveCollab
Xero
6.9
Cross-client workflow management
ActiveCollab
Xero
8.5
Industry-specific versioning
ActiveCollab
Xero
8.3
Legacy system data migration
ActiveCollab
Xero
7.9

Pros

  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • Xero makes reconciliation incredibly easy. It remembers how we reconciled a particular transaction last time and you can set up rules to auto code transactions so all you need to do is press OK. This makes keeping track of sales tax pretty simple too.
  • Reporting is a breeze, as long as you code all your transactions correctly it takes seconds to bring up a balance sheet, Profit & Loss and many other types of reports. It also allows for all kinds of custom layouts and exports.
  • Once your templates are set up with all the relevant information, sending invoices is simple and fast. It's also easy to track different line items on your invoice, say your keeping track of a project which is only part of the full invoice and is necessarily a specific line item, tracking codes make that very easy.
Malcolm Colman-Shearer profile photo

Cons

  • It is confusing when a review is made, before buying the product.
  • It lacks animation and pleasant forms for the user.
  • Does not allow effective communication when activities are reported. Since it does not provide a direct message chat.
  • The reports that are generated are basic, they do not have personalization characteristics.
Daniel Pacheco profile photo
  • Budgeting
  • Allowing duplicate suppliers
  • Allowing duplicate customers
Graham Green profile photo

Likelihood to Renew

No score
No answers yet
No answers on this topic
Xero9.7
Based on 24 answers
In addition to the matters covered in this review, my reason for renewing this product is that Xero's functionality and the constant updates that the company provides, makes the software even more business friendly. The software therefore builds a brand loyalty among customers.
Sarang Mandke profile photo

Usability

No score
No answers yet
No answers on this topic
Xero8.3
Based on 20 answers
Simple and elegant - designed for the way an end-user would think, not just for bookkeepers
Ean Murphy profile photo

Reliability and Availability

No score
No answers yet
No answers on this topic
Xero9.0
Based on 10 answers
It's always there. No issues at all, except for scheduled middle of the night planned outages, in many years of using
Mark Ternent profile photo

Performance

No score
No answers yet
No answers on this topic
Xero10.0
Based on 8 answers
Quick and reliable.
Doug Fish profile photo

Support

No score
No answers yet
No answers on this topic
Xero8.7
Based on 14 answers
Xero support for a cloud based software with hundreds of thousands of users is about as good as it gets. There is always room for improvement though.
John Cotter profile photo

Online Training

No score
No answers yet
No answers on this topic
Xero10.0
Based on 5 answers
All of Xero's training is online and available for anyone (business owner or accountants) to learn and become experts in their system. There is a range of content from product training to real world webinars from their partners. Xero is beautiful accounting software and their training is the same.
Scott Scharf profile photo

Implementation

No score
No answers yet
No answers on this topic
Xero9.5
Based on 9 answers
Have a good plan. Carefully reconcile closing balances with opening balances. Conversion at fiscal year end is ideal if possible
Dave Olsen profile photo

Alternatives Considered

ActiveCollab has all the functions that are in these services, unlike them. Not everywhere there is a diagram of gantt. And somewhere the interface is very rewarded and in general looks obsolete.
Иван Шайхисламов profile photo
QBO - UI/UX and integrations are far superior. The only area where QBO is currently ahead is job costingFreshbooks - we recommend for some pre-revenue and solopreneur clients only. Xero provides a full-featured solutionWave - we recommend for some pre-revenue and solopreneur clients only. Xero provides a full-featured solutionIntacct - great functionality but cost-prohibitive. We recommend this service when clients are hitting the limits of the Xero database and ecosystem, or in certain cases where additional tracking and granularity may be required, such as non-profits with significant grant reporting requirements.
Dan Schmidt, CPA profile photo

Rating for Public Practice CPAs

No score
No answers yet
No answers on this topic
Xero9.1
Based on 10 answers
I have considerable experience over the last 35 years with software. Solutions like Xero would have been unaffordable to SMEs. There are always new features being added although my only concern is a rushed through payroll system for 2015-16. In reality Xero was not ready and our practice suffered as a result. we trusted Xero that it was really tested. That trust was based on our involvement with the payroll development. That said, it is saving our practice time in processing payroll. There are some glitches still and reporting such as P11's are still not available.Occasional Payroll glitches and the slow development of the new more flexible reporting is the only reason this is not a 10.
John Cotter profile photo

Scalability

No score
No answers yet
No answers on this topic
Xero9.8
Based on 6 answers
After 4 years I cannot remember a single moment of downtime. Outstanding reliability!
Doug Fish profile photo

Return on Investment

  • We began to finish projects on time, which undoubtedly will influence the return of customers
Иван Шайхисламов profile photo
  • My employee efficiency when compared with similar tasks on QuickBooks has increased by at least 50%. When compared with QuickBooks desktop it was over 100%.
Nicholas Bird, CPA, CIA profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
5
$251
30
$992
60
$1993
Infinte
$2994
15
$495
1. 5 members per month
2. 30 members per month
3. 60 members per month
4. Infinite members per month
5. 15 members per month
Additional Pricing Details

Xero

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Xero Editions & Modules
Xero
Additional Pricing Details