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Xero

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20 Ratings
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Score 7.9 out of 101

Xero

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222 Ratings
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Score 8.6 out of 101

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Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

Xero

Xero is well suited to SME businesses that don't require the locked down approach of larger finance packages like Oracle financials and SAP. It's easy to use and understand for non finance trained staff. Invoicing and credit control is made simple and projects overlay feature allows for better control and visibility of projects being delivered.
Graham Green profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.4
Xero
Task Management
ActiveCollab
9.3
Xero
Resource Management
ActiveCollab
7.5
Xero
Gantt Charts
ActiveCollab
6.1
Xero
Scheduling
ActiveCollab
6.5
Xero
Workflow Automation
ActiveCollab
7.0
Xero
Team Collaboration
ActiveCollab
8.6
Xero
Support for Agile Methodology
ActiveCollab
6.7
Xero
Support for Waterfall Methodology
ActiveCollab
7.0
Xero
Document Management
ActiveCollab
8.9
Xero
Email integration
ActiveCollab
8.0
Xero
Mobile Access
ActiveCollab
6.8
Xero
Timesheet Tracking
ActiveCollab
8.5
Xero
Change request and Case Management
ActiveCollab
5.3
Xero
Budget and Expense Management
ActiveCollab
7.0
Xero

Professional Services Automation

ActiveCollab
6.3
Xero
Quotes/estimates
ActiveCollab
5.7
Xero
Invoicing
ActiveCollab
6.6
Xero
Project & financial reporting
ActiveCollab
7.7
Xero
Integration with accounting software
ActiveCollab
5.1
Xero

Payroll Management

ActiveCollab
Xero
6.6
Pay calculation
ActiveCollab
Xero
7.3
Benefit plan administration
ActiveCollab
Xero
6.0
Direct deposit files
ActiveCollab
Xero
6.9
Salary revision and increment management
ActiveCollab
Xero
6.7
Reimbursement management
ActiveCollab
Xero
6.2

Customization

ActiveCollab
Xero
8.6
API for custom integration
ActiveCollab
Xero
8.6
Plug-ins
ActiveCollab
Xero
8.5

Security

ActiveCollab
Xero
8.9
Single sign-on capability
ActiveCollab
Xero
9.0
Role-based user permissions
ActiveCollab
Xero
8.7

Reporting & Analytics

ActiveCollab
Xero
8.3
Dashboards
ActiveCollab
Xero
8.3
Standard reports
ActiveCollab
Xero
8.7
Custom reports
ActiveCollab
Xero
8.0

General Ledger and Configurable Accounting

ActiveCollab
Xero
8.1
Accounts payable
ActiveCollab
Xero
8.8
Accounts receivable
ActiveCollab
Xero
8.9
Cash management
ActiveCollab
Xero
8.3
Bank reconciliation
ActiveCollab
Xero
9.2
Expense management
ActiveCollab
Xero
7.6
Time tracking
ActiveCollab
Xero
5.8
Fixed asset management
ActiveCollab
Xero
7.3
Multi-currency support
ActiveCollab
Xero
8.2
Multi-division support
ActiveCollab
Xero
8.6
Regulations compliance
ActiveCollab
Xero
7.9
Electronic tax filing
ActiveCollab
Xero
7.8
Self-service portal
ActiveCollab
Xero
8.4
Global Financial Support
ActiveCollab
Xero
7.2
Primary and Secondary Ledgers
ActiveCollab
Xero
9.2
Intercompany Accounting
ActiveCollab
Xero
7.7
Localizations
ActiveCollab
Xero
8.3
Journals and Reconciliations
ActiveCollab
Xero
8.1
Enterprise Accounting
ActiveCollab
Xero
7.3
Configurable Accounting
ActiveCollab
Xero
8.4
Centralized Rules Framework
ActiveCollab
Xero
8.3
Standardized Processes
ActiveCollab
Xero
8.8

Inventory Management

ActiveCollab
Xero
7.7
Inventory tracking
ActiveCollab
Xero
7.0
Automatic reordering
ActiveCollab
Xero
7.5
Location management
ActiveCollab
Xero
8.3
Manufacturing module
ActiveCollab
Xero
8.0

Order Management

ActiveCollab
Xero
7.1
Pricing
ActiveCollab
Xero
7.7
Order entry
ActiveCollab
Xero
7.6
Credit card processing
ActiveCollab
Xero
8.2
Cost of goods sold
ActiveCollab
Xero
7.7
Order Orchestration
ActiveCollab
Xero
6.6
End-to-end order visibility
ActiveCollab
Xero
7.0
Order exception Resolution
ActiveCollab
Xero
5.2

Accounting Firm BPO Features

ActiveCollab
Xero
7.7
Branded client dashboards
ActiveCollab
Xero
8.5
Client data roll-up capabilities
ActiveCollab
Xero
7.4
Client data consolidation for benchmarking
ActiveCollab
Xero
7.6
Configurable alerts
ActiveCollab
Xero
6.9
Billing bypass
ActiveCollab
Xero
8.5
Client template cloning
ActiveCollab
Xero
6.7
Single sign-on
ActiveCollab
Xero
7.8
Configurable client onboarding questions
ActiveCollab
Xero
6.8
Cross-client workflow management
ActiveCollab
Xero
8.4
Industry-specific versioning
ActiveCollab
Xero
8.2
Legacy system data migration
ActiveCollab
Xero
7.7

Pros

  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • Find and Recode - This tool is amazing. You can easily search for similar transactions and recode. For example, one team member accidentally coded a transaction from a specific vendor to two different accounts. You can search for the transaction by vendor and recode all of them in one shot. Saves a lot of time.
  • Cash Coding - We have been able to take write-up clients and code a full year of transactions in a matter of hours (it used to take days). A little time invested in importing the transactions from the bank and then you can group and code the transactions quickly. Highly recommended.
  • Integration - The ability to synch with add-ons has been invaluable. Open API's allow us to even consider building some of our own dashboards. It also allows us to pay for what we need as we grow. We don't have to pay for all the bells and whistles for areas we (or our clients) won't use.
Mike Castle profile photo

Cons

  • Search functionality - The search functionality is not so promising and I'm unable to find the tasks/items that I need even though I use the keywords that are in the ticket/comments -- Definitely something that needs to be improved.
  • No snooze functionality for tasks - If you work on multiple projects and deal with large number of tasks/tickets then things can get messy in your "workspace." An easy feature that can resolve this is to add snooze functionality. That way users can snooze tasks and optimize their workspace until when they really need to work on the task.
  • No ability to color code tasks - I'm a visual person and deal with a large number of tasks on ActiveCollab. Seeing my huge pile of tasks in the same color makes me lose track of things and slows me down. It would be very helpful for me if task color coding was added to Active Collab -- I'm sure there are others out there who benefit from this feature, too!
Ali Zakeri profile photo
  • Payroll: most obvious potential for improvement is payroll which is only available for 8 states currently, but with the acquisition of Monchilla, serving 50 states is just a short wait from now. On the other hand, there are extremely powerful add-ons for payroll which I prefer anyhow, especially ZenPayroll, such that even when Xero's payroll covers all 50 US jurisdictions, I doubt I will use it often with clients.
  • Support documentation: it's not my own opinion, but I hear from non-accounting users that there are many unanswered questions within Xero's online support documentation.
  • Quote import: Xero's really good at allowing most transaction types to be uploaded in properly formatted CSV files which allows bulk processing. Importing is not currently enabled for sales quotes, but it would be great to have this feature, since I've come across the need several times with clients.
Ahmad Abdul-Qadir profile photo

Likelihood to Renew

No score
No answers yet
No answers on this topic
Xero9.7
Based on 24 answers
Simplest answer - it works for us. For our own company, I don't think we are looking for any options other than Xero right now. Everyone in our company uses it - Finance uses it for bookkeeping and follow ups, Sales for quotes through to invoicing customers, we all use it for individual expense claims. So far so good! No reason to change.
Neethu Stephen profile photo

Usability

No score
No answers yet
No answers on this topic
Xero8.3
Based on 20 answers
Simple and elegant - designed for the way an end-user would think, not just for bookkeepers
Ean Murphy profile photo

Reliability and Availability

No score
No answers yet
No answers on this topic
Xero9.0
Based on 10 answers
We have been actively using and 100% Xero based for our ecommerce accounting practice for over 4 years. There has on been one real outage for more than 5 minutes. Xero was open and transparent about the outage, what they were doing to resolve the issue, and provided 15 minute updates. Showing how they care about their customers and partners. Plus, showing that their customers care too, were understanding, and went surfing or in our case took a nap. Couldn't run our business without Xero as a partner.
Scott Scharf profile photo

Performance

No score
No answers yet
No answers on this topic
Xero10.0
Based on 8 answers
Quick and reliable.
Doug Fish profile photo

Support

No score
No answers yet
No answers on this topic
Xero8.7
Based on 14 answers
Xero support for a cloud based software with hundreds of thousands of users is about as good as it gets. There is always room for improvement though.
John Cotter profile photo

Online Training

No score
No answers yet
No answers on this topic
Xero10.0
Based on 5 answers
All of Xero's training is online and available for anyone (business owner or accountants) to learn and become experts in their system. There is a range of content from product training to real world webinars from their partners. Xero is beautiful accounting software and their training is the same.
Scott Scharf profile photo

Implementation

No score
No answers yet
No answers on this topic
Xero9.5
Based on 9 answers
No it is very straight forward.
John Cotter profile photo

Alternatives Considered

Certainly, each of them has a particular advantage, which in the end makes it unique. ActiveCollab also belongs to a group of platforms created to be represented in particular, its way of project management is superior to JIRA or Trello. With this software, the work is more controlled and organized.
Daniel Pacheco profile photo
Four years ago, Xero was the market leader. I had written an article on cloud accounting and compared all of the offerings. I had concerns as Xero was from New Zealand and preferred to use a UK company. However, Xero had more flexibility via its APIs and was, at that time, better than all other products on the market. Our first implementation required a full stock control system. At the time no other web based system had that kind of technology for SMEs.Xero was designed from the ground up as a web based solution. It has no desktop version that it tries to keep synergies with.Many new features have been added over the four years. As Silver partners we have what I would call a very good relationship. Xero has kept pace with the chasing pack.
John Cotter profile photo

Rating for Public Practice CPAs

No score
No answers yet
No answers on this topic
Xero9.1
Based on 10 answers
Processing efficiency, accessibility, focus on client servicing and not on network administration, customer service and account management focused on helping your practice grow, innovative, continuous improvement on solutions focused on accountants. And most importantly, it makes you be cool!!!
Marvin Galang profile photo

Scalability

No score
No answers yet
No answers on this topic
Xero9.9
Based on 6 answers
After 4 years I cannot remember a single moment of downtime. Outstanding reliability!
Doug Fish profile photo

Return on Investment

  • We began to finish projects on time, which undoubtedly will influence the return of customers
Иван Шайхисламов profile photo
  • Xero has kept our accounting processes simple and streamlined
  • Xero is an inexpensive solution, relative to others out there
  • Xero has brought visibility to our AP and AR, helping us stay on top of things quickly
  • Xero's statements system and payment processing have helped us catch up with past-due accounts very quickly.
Matt Heerema profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
5
$251
30
$992
60
$1993
Infinte
$2994
15
$495
1. 5 members per month
2. 30 members per month
3. 60 members per month
4. Infinite members per month
5. 15 members per month
Additional Pricing Details

Xero

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Xero Editions & Modules
Xero
Additional Pricing Details