What users are saying about
10 Ratings
21 Ratings
10 Ratings
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Score 9 out of 100
21 Ratings
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Score 9 out of 100

Attribute Ratings

  • XaitPorter is rated higher in 4 areas: Likelihood to Recommend, Usability, Performance, Support Rating
  • ActiveDocs and XaitPorter are tied in 1 area: Ease of integration

Likelihood to Recommend

9.0

ActiveDocs

90%
4 Ratings
9.3

XaitPorter

93%
12 Ratings

Likelihood to Renew

ActiveDocs

N/A
0 Ratings
10.0

XaitPorter

100%
3 Ratings

Usability

9.0

ActiveDocs

90%
1 Rating
9.5

XaitPorter

95%
2 Ratings

Availability

ActiveDocs

N/A
0 Ratings
10.0

XaitPorter

100%
2 Ratings

Performance

8.0

ActiveDocs

80%
2 Ratings
10.0

XaitPorter

100%
2 Ratings

Support Rating

8.0

ActiveDocs

80%
2 Ratings
10.0

XaitPorter

100%
6 Ratings

In-Person Training

ActiveDocs

N/A
0 Ratings
10.0

XaitPorter

100%
1 Rating

Online Training

ActiveDocs

N/A
0 Ratings
9.9

XaitPorter

99%
2 Ratings

Implementation Rating

ActiveDocs

N/A
0 Ratings
10.0

XaitPorter

100%
2 Ratings

Configurability

ActiveDocs

N/A
0 Ratings
10.0

XaitPorter

100%
1 Rating

Ease of integration

10.0

ActiveDocs

100%
1 Rating
10.0

XaitPorter

100%
1 Rating

Product Scalability

ActiveDocs

N/A
0 Ratings
10.0

XaitPorter

100%
1 Rating

Vendor post-sale

ActiveDocs

N/A
0 Ratings
10.0

XaitPorter

100%
1 Rating

Vendor pre-sale

ActiveDocs

N/A
0 Ratings
10.0

XaitPorter

100%
1 Rating

Likelihood to Recommend

ActiveDocs

There are not a lot of competitors to compare this product with, but ActiveDocs holds its own as a very useful software for the need. I recommend doing a demo to see how the process works, but it's rather streamlined and easy to create a template and produce a document from it.
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Xait

XaitPorter is ideal when a large document, containing many (preferably independent) sections is being created by more than five writers across different office locations and is subject to review by multiple reviewers and requires formal approval. It is particularly suited for external documents which are to be delivered as a non-editable PDF file.
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Pros

ActiveDocs

  • The User Interface was pleasant to use.
  • it is a very intuitive software
  • the available templates help and facilitate the day-to-day work
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Xait

  • This tool gives us the opportunity to work together. We always work in the last revision.
  • We can write comments as we go along and all involved will see it straight away.
  • We can structure it the way we want/our the way customer wants it and print the whole book in one go. We are sure that pictures/text/tables are where they are supposed to be (they have not moved around the document as it does when using Microsoft Word).
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Cons

ActiveDocs

  • Template could be better by adding features that make it easier for users.
  • Some features are missing like image editing, and SEO management.
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Xait

  • It would be helpful to improve functions used to organize and reorganize sections. They work fine, but could be retooled for ease of use. Simple drag-drop over the tree-view from the primary navigator (not only in the dedicated dialog for reordering sections) would be very good. It would be good to support simple flagging or tagging of sections to indicate whatever is meaningful to the user (e.g., to flag a section as imported text that needs formatting, or a section that is high priority for review). The icons do change to indicate predefined workflow states (e.g. approved), but there isn't support for a user-defined tag, perhaps with the ability to filter by tag as many newer applications can do. That would be handy. These aren't criticisms so much as product enhancement suggestions.
  • The editor is ok but could be tuned up a bit. For example, styles in the toolbar dropdown apply only to the whole paragraph. It's hard to indent text. The button tool doesn't consistently remove the button attribute on an existing button; works sometimes, sometimes not. Little stuff. Overall it's adequate for text creation.
  • The process of defining templates and styles appears to be a black art. While it's something you don't do often, it should be simplified and better exposed to ordinary admins.
  • The ability to have more than one section open at a time in the editor would be fantastic. Great productivity tool.
  • Word import/export could be cleaner.
  • The ability to export to html with user-defined style sheets would open new markets for Xait. If the product had that, we'd use Xait to maintain our online help site too.
  • The ability to link to externally stored images rather than lock them inside the Xait library would be huge, as we've expressed to the support team. We manage hundreds of images (diagrams, screen shots etc.) that are used throughout the company, not just for Xait documents. We would like to store them on a file system (e.g. Dropbox) and have them update into Xait automatically when the master copy is modified. This is a very important capability, though in fairness we didn't find it in other products either. Explicit support for Dropbox/Google Drive/Box would be one way, but dynamic linking a la Microsoft Word would be fine, maybe even better.
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Pricing Details

ActiveDocs

Starting Price

Editions & Modules

ActiveDocs editions and modules pricing
EditionModules

Footnotes

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    No setup fee

    Additional Details

    XaitPorter

    Starting Price

    Editions & Modules

    XaitPorter editions and modules pricing
    EditionModules

    Footnotes

      Offerings

      Free Trial
      Free/Freemium Version
      Premium Consulting/Integration Services

      Entry-level set up fee?

      No setup fee

      Additional Details

      Likelihood to Renew

      ActiveDocs

      No answers on this topic

      Xait

      There are too many positive aspects versus negative.
      Read full review

      Usability

      ActiveDocs

      Very good usability overall. Any user can pick this up and run with it. HotDocs, the closest competitor, has similar end-user usability, but from a designer of templates perspective, ActiveDocs definitely has the edge in this regard. I would recommend this for any company that mass produces documents from templates as deliverables.
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      Xait

      We find it to be intuitive to use with a simple menu and right-click based functionality in place.
      Read full review

      Reliability and Availability

      ActiveDocs

      No answers on this topic

      Xait

      XaitPorter is always there even though we have issues with outages (suddenly the network does not work, but that is internal issue)
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      Performance

      ActiveDocs

      The software overall is very excellent. It responds quickly and produces documents well. The integration with systems makes data input easy. Questions can be designed to allow further expansion of template creation/customization. The rules section is very useful for complicated If/Than/Else style templates. Although experience and training help, the software is very user-friendly out of the box.
      Read full review

      Xait

      Our reports/Tenders complete in a reasonable time frame, actually faster than Word. We have not integrated with other systems or softwares.
      Read full review

      Support Rating

      ActiveDocs

      ActiveDocs can be a considerably complex product because your use cases can be potentially endless. In our experience, when we have come across a problem or issue with the product ActiveDoc's support has always responded to our queries within 24 hours. Support is only provided via email in 95% of cases. Each year your support and maintenance includes support hours. These are used when you contact support and your issue is not found to be a bug or problem with the product (completely fair and understandable). When we've identified or discovered bugs (mainly with the latest version of Word) it is patched by the next release. They typically release about 4-5 updates per year.
      Read full review

      Xait

      They have a clear method for reporting any issues and work hard to get a resolution, keeping me informed of progress.
      Read full review

      In-Person Training

      ActiveDocs

      No answers on this topic

      Xait

      He was really good. He came from Xait and trained us for several days. He got all involved and answered the questions asked. He was a professional trainee
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      Online Training

      ActiveDocs

      No answers on this topic

      Xait

      The online training was really good. They know the way of getting people involved and they answered all questions asked. They were there for us.
      Read full review

      Implementation Rating

      ActiveDocs

      No answers on this topic

      Xait

      I was really satisfied with the implementation
      Read full review

      Alternatives Considered

      ActiveDocs

      In relation to other software that have a functionality similar to ActiveDocs, they don't even compare in relation to the interface, I didn't use all the software available on the market, but the ones I used and I can compare, ActiveDocs is without a doubt the best among them. We really likes the interface.
      Read full review

      Xait

      The standard product for many years has been Microsoft Word. Some have tried to use SharePoint as a collaborative tool, but it is not suited for the purpose and is generally very user un-friendly. It is not intuitive and we have very few persons with any competency in it. Porter is easy to pick up and the new interface is very intuitive, and the way that Porter works removes many of the typical layout and formatting choices that made Microsoft Word so difficult for the average employee. It also greatly simplifies and reduces the amount of corrective work that tender support staff used to have to do. We are not aware of any product in the market that comes close to Porter. It is an ideal product that was purpose built for collaborative writing.
      Read full review

      Scalability

      ActiveDocs

      No answers on this topic

      Xait

      I just love the system
      Read full review

      Return on Investment

      ActiveDocs

      • ActiveDocs allows us to create, edit and validate any type of content quickly and with no coding skills.
      • Easy and quick editing.
      • Really flexible and simple to set up
      • Helped us achieve a much higher level of efficiency in our daily operations.
      Read full review

      Xait

      • Too soon to tell. Right now we're still at the near end of the value chain - it still seems expensive given the outputs to date. But we have a lower proposal volume than some companies, so you need to factor that in.
      • Also, the named user licensing is restrictive and problematic in a small company where people perform multiple roles and may dip in and out of the proposal development process over a period of weeks or months. A concurrent user model would be much, much better for us, though I understand you'd need to figure out a way to handle email notifications.
      Read full review

      Screenshots

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