Airbase vs. Quadient Accounts Payable

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Airbase
Score 8.2 out of 10
N/A
Airbase headquartered in San Francisco offers a cloud-based accounts payable and spend management solution, and combines a pre-approval system with corporate cards, allowing users to manage the entire AP spend process in one place.N/A
Quadient Accounts Payable
Score 8.6 out of 10
N/A
Beanworks was an accounts payable (AP) automation platform, acquired and now offered by Quadient in 2021, as Quadient Accounts Payable. It uses custom rules to automate and show every step of an organization's AP workflow, and is used to route POs, invoices, and payment approvals to the right team member at the right time.N/A
Pricing
AirbaseQuadient Accounts Payable
Editions & Modules
No answers on this topic
No answers on this topic
Offerings
Pricing Offerings
AirbaseQuadient Accounts Payable
Free Trial
NoNo
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoYes
Entry-level Setup FeeNo setup feeRequired
Additional Details——
More Pricing Information
Community Pulse
AirbaseQuadient Accounts Payable
Top Pros
Top Cons
Features
AirbaseQuadient Accounts Payable
Payment Management
Comparison of Payment Management features of Product A and Product B
Airbase
8.3
18 Ratings
31% above category average
Quadient Accounts Payable
-
Ratings
Customizable Approval Policies9.017 Ratings00 Ratings
Financial Document Management8.116 Ratings00 Ratings
Payment Status Tracking8.717 Ratings00 Ratings
Payment Audit Trail8.616 Ratings00 Ratings
Duplicate Bill Detection8.315 Ratings00 Ratings
Advanced OCR7.514 Ratings00 Ratings
Electronic Funds Transfer8.214 Ratings00 Ratings
Accounts Payable
Comparison of Accounts Payable features of Product A and Product B
Airbase
8.5
16 Ratings
43% above category average
Quadient Accounts Payable
-
Ratings
Automated Accounts Payable Processes8.516 Ratings00 Ratings
Vendor Management8.515 Ratings00 Ratings
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AirbaseQuadient Accounts Payable
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Score 9.7 out of 10
Medium-sized Companies
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Enterprises
Webexpenses
Webexpenses
Score 8.4 out of 10
Webexpenses
Webexpenses
Score 8.4 out of 10
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User Ratings
AirbaseQuadient Accounts Payable
Likelihood to Recommend
8.5
(22 ratings)
9.0
(2 ratings)
Likelihood to Renew
8.0
(1 ratings)
-
(0 ratings)
Usability
8.1
(8 ratings)
9.0
(1 ratings)
Availability
7.0
(1 ratings)
-
(0 ratings)
Performance
8.0
(1 ratings)
-
(0 ratings)
Support Rating
8.0
(2 ratings)
-
(0 ratings)
Online Training
9.0
(1 ratings)
-
(0 ratings)
Implementation Rating
8.0
(1 ratings)
-
(0 ratings)
Contract Terms and Pricing Model
8.0
(1 ratings)
-
(0 ratings)
Ease of integration
7.0
(1 ratings)
-
(0 ratings)
Product Scalability
8.0
(1 ratings)
-
(0 ratings)
Professional Services
1.0
(1 ratings)
-
(0 ratings)
Vendor post-sale
8.0
(1 ratings)
-
(0 ratings)
Vendor pre-sale
8.0
(1 ratings)
-
(0 ratings)
User Testimonials
AirbaseQuadient Accounts Payable
Likelihood to Recommend
Airbase
Airbase is suitable for companies that don't have very many legal entities. The features for multi-entity companies are inefficient, often requiring the user to look at only one entity at a time. That, coupled with requiring the company to prefund money into an Airbase account in order to use a physical corporate card or virtual card can be burdensome. Prefunding requires that you maintain cash in Airbase in order for the credit cards to be used, which in reality, is more like a debit card. And when using multiple entities, you have to have money in separate accounts. Therefore, you have to constantly monitor if you're balances are sufficient. There is a feature to auto load funds when the balance reaches a certain threshold, however, the loading of funds takes 5 business days. It was almost impossible to predict at what point wallet loads needed to be initiated, and therefore required a significant sum of cash to sit in Airbase accounts. There were instances where significant costs would come up, and our employees were unable to pay for them because the cash ran too low before the wallet load was completed.
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Quadient
The one part I would suggest approval in is when updating an invoice. If for example, one employee approved an invoice and then I, the administrator, make a change before the second employee approves an invoice the invoice is resubmitted to the original employee. It would be much easier if the invoice would only go to the secondary/final approver even once a change is made
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Pros
Airbase
  • Uploading receipts is seamless and easy! I hardly ever have issues with this and the doc reader seems to work very well.
  • Being able to see who needs to approve my reimbursement requests and adding notes/comments to reach out for questions or bump them as a reminder is a great feature.
  • Email notifications are helpful and timely of knowing when an approver has approved my reports.
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Quadient
  • It's easy to access.
  • It's simple to use.
  • It works well with QuickBooks.
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Cons
Airbase
  • The Airbase Invoice date syncs with the accounting system's current month date if the previous month is closed.
  • Split expenses and attendees' departmental expense recording. We are currently collaborating with Airbase for a different look and applicability of this functionality.
  • More filters to be added into the report creation and export.
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Quadient
  • Updating Approval Channels
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Likelihood to Renew
Airbase
Airbase is a great solution, especially for smaller companies without an ERP that has an AP module. If an ERP was implemented, Airbase would be less valuable.
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Quadient
No answers on this topic
Usability
Airbase
See previous comments about some UI/UX features that can be improved: - Can't see full merchant name or approver in the desktop "Reimbursements" screen - Can't see or filter expenses by "Purpose" as a user - Receipt mgmt and submission in app could be less clunky
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Quadient
Beanworks takes some time to set up initially, but once it's ready on your computer, it is very easy to use in conjunction with QuickBooks. They have representatives that are readily available or can schedule an appointment to walk you through it if you are ever having issues. Uploading invoices is quick and easy. Approvers can easily make changes to coding before approving.
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Reliability and Availability
Airbase
Over the last 3 years, we've only had one major service issue that rendered Airbase unusable for us for about 24 hours. That said, they navigated the SVB bank crisis very well and made sure funds were available during that time.
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Quadient
No answers on this topic
Performance
Airbase
Pages load fairly quickly - there are times where clearing the cache is necessary for the platform to function correctly.
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Quadient
No answers on this topic
Support Rating
Airbase
The customer support offered by Airbase has been top-notch; we could not have asked for anything more. They were accommodating during the onboarding process. They have always been quick to respond to any issue that we have faced. We get the sense that they are well-run and organized company.
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Quadient
No answers on this topic
Online Training
Airbase
Very effective training, fully educated admin users who were then able to train other users.
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Quadient
No answers on this topic
Implementation Rating
Airbase
The Airbase team was very helpful in importing our .csv files from our previous system. They provided a great overview of the system for the rest of the company and everyone got up to speed quickly.
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Quadient
No answers on this topic
Alternatives Considered
Airbase
We chose Airbase for the virtual cards and cashback. Having complete control over our software spending via virtual cards was important to us for several reasons, including security, audit, budgetary, etc. We knew it had functions for expenses and bill payments, so we thought we would switch to them, but we were slow to do so. We would have switched sooner if we had known how good these functions were and that they were better than their counterparts.
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Quadient
I have not used a system like Beanworks before -- this is my first -- but it is a great tool.
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Scalability
Airbase
It is very scalable among different departments in one company. We have not tried to use it yet with multiple entities so I cannot speak to that experience.
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Quadient
No answers on this topic
Return on Investment
Airbase
  • With Airbase, we are able to cut down on costly late fees with total insight into spending limits
  • With approval workflows, we're able to cut down on uneccesary spending that can plague a budget
  • With Airbase's Support Team, we feel like true partners
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Quadient
  • Organized data
  • Clearer financial statements
  • Bills paid more timely
Read full review
ScreenShots

Airbase Screenshots

Screenshot of Guided ProcurementScreenshot of the Airbase mobile app, which enables users to approve expenses.Screenshot of spend requests and approvals.Screenshot of Virtual CardsScreenshot of spend can be viewed in real time.Screenshot of Integrates with NetSuite.