What users are saying about

Airtable

213 Ratings

Clarizen

66 Ratings

Airtable

213 Ratings
Score 9.1 out of 101

Clarizen

66 Ratings
Score 7.6 out of 101

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Likelihood to Recommend

Airtable

Good for replacing administrative spreadsheets, creating resource assignment and calendars, planning activities, creating on the fly data stores, outputting simple mobile data entry forms. Dealing with mobile staff needing to enter simple data quickly or with managers and officers who need to see real-time snapshots of information. When dealing with smaller data sets and not requiring blocks, then for a non-profit it is useful to have the free workspaces where everyone can fully collaborate and update records.Less good for complex financial work you should stick with Excel or your finance system. If you have a very large number of records and need many people to be able to update records then you need to consider the costs (however most off the shelf products you will be looking at to do your specific tasks will probably cost more when you evaluate them).
Chris Chinn profile photo

Clarizen

It's really well suited to keeping you on task and sharing information with your team. It's not great if you need to export data. And since lots of people use older tools like MS Project, chances are you will have to export. I'd highly recommend this for internal projects or projects where most of the team is internal. It's very easy to use and a lot more functionality that is useful to my day to day work than MS Project offers
Sarah Meerschaert profile photo

Feature Rating Comparison

Project Management

Airtable
7.8
Clarizen
6.5
Task Management
Airtable
8.0
Clarizen
8.8
Resource Management
Airtable
8.2
Clarizen
7.8
Gantt Charts
Airtable
7.5
Clarizen
4.2
Scheduling
Airtable
7.5
Clarizen
8.6
Workflow Automation
Airtable
7.7
Clarizen
5.6
Team Collaboration
Airtable
8.7
Clarizen
7.8
Support for Agile Methodology
Airtable
7.9
Clarizen
3.9
Support for Waterfall Methodology
Airtable
7.7
Clarizen
5.1
Document Management
Airtable
7.8
Clarizen
7.9
Email integration
Airtable
7.2
Clarizen
7.9
Mobile Access
Airtable
7.5
Clarizen
5.5
Timesheet Tracking
Airtable
7.9
Clarizen
8.1
Change request and Case Management
Airtable
8.0
Clarizen
3.9
Budget and Expense Management
Airtable
8.1
Clarizen
5.3

Professional Services Automation

Airtable
Clarizen
3.1
Project & financial reporting
Airtable
Clarizen
4.1
Integration with accounting software
Airtable
Clarizen
2.0

Pros

  • It's very easy to use. I was able to start from scratch and get a pretty complex workflow set up in just a couple hours.
  • The ability to create one "master table" with every piece of possible information is good for the "deep dive" members of the team, but then it's easy to create views and calendars based on just a few pieces of data that are better for one specific use or person.
  • Being able to store draft content on the system as attachments means that the review copy/image can be included in the workflow rather than as a separate email or in another tracking system.
  • The ability to quickly group, sort and filter on the master table make it easy for the power-users to work with the full set of information, but still find a specific project quickly.
Andy Havens profile photo
  • Real time updates: as a web based solution when I update a timeline my manager and team can see the updates as soon as they refresh their view
  • Highlighting what changes and the critical path: I can set up a view that marks items on the critical path and I can set up a view to highlight any dates that change based on a change I make earlier in the plan. This makes slashing timelines much much easier than most programs.
  • Collaborative notes: you can @ team members when adding notes. This is a great way to share project specific comments and also the system keeps a record of these conversations which can be useful for post mortems.
  • Reports: You can create custom reports and share them with your team so they can pull similar reports for their own projects
Sarah Meerschaert profile photo

Cons

  • We are relatively new to Airtable and are still exploring its functionality. We've also just been using a free account which has some limits but paid plans have features that could be handy. So far, we're just thrilled at how it's streamlined our workflow and information management.
Sarah Jones profile photo
  • Export: I'm not wild about the export options. We created a custom project plan formatter to turn the ugly export in CSV to a customer facing color coded PDF. It's not super easy to give your customers something pretty to look at (although they do offer PPTs)
  • Gantt Charts: All I want in life is a nice little high level set of milestones to pop into a slide I'm showing to a steering committee. It's just not something the system does. I've just had to screen shot a hard to read gantt from the system or recreate in PPT or Visio. No fun
  • Speed: I am not sure what's going on here but Clarizen can be pretty slow to update small changes to project plans. It's rough when you have a laundry list of changes to make but the system is waiting
Sarah Meerschaert profile photo

Likelihood to Renew

Airtable9.1
Based on 1 answer
compared to other products it is just fabulous.
Andrej Vrsansky profile photo
Clarizen7.5
Based on 27 answers
We found MS Project with Sharepoint and Office 365 was a better solution.
Roger Botterbusch, EA, PMP profile photo

Usability

Airtable9.0
Based on 5 answers
Just so easy to learn/use. Very intuitive in its application logic.
Sherry Raeder profile photo
Clarizen7.3
Based on 5 answers
Clarizen is extremely user friendly, I didn't give it a 10 because to truly configure the system to conform to your organizations processes requires a bit more education. This is not a negative mark.
Sean Woods, PMP profile photo

Reliability and Availability

No score
No answers yet
No answers on this topic
Clarizen8.2
Based on 3 answers
Sometimes it is slow when everyone is entering their time on Fridays or Mondays but other than that we rarely see downtime and maintenance notifications are well in advance.
Shel Hankley profile photo

Performance

No score
No answers yet
No answers on this topic
Clarizen9.1
Based on 5 answers
Reports: Quick to Reasonable

Most Ancillary Pages: Quick to Reasonable
(By "ancillary" I mean lesser used/master data maintenance pages - e.g. People, Customers, Individual Tasks, Milestones, etc.)

Work Plan (with 100 sub items): Reasonable to Slow
Jason Beamer profile photo

Support

Airtable7.3
Based on 1 answer
Sometimes, I have to wait a bit longer but I'm on a low priced option so I understand why. Generally, they're able to provide me solutions to my problems as long as I'm not in a rush.
Malcolm Colman-Shearer profile photo
Clarizen8.8
Based on 5 answers
Their staff cares, not just about your problem, but the success of your company. They are there at every turn to help you with a problem, big or small
No photo available

In-Person Training

No score
No answers yet
No answers on this topic
Clarizen8.2
Based on 2 answers
• We worked with a Project Manager on their side. He was very good about developing a project plan to hit our goal. I think we had weekly or twice weekly calls – very steady cadence over 3 month period.
• Their PM skills were great – kept us on task. For the last week, they sent 2 people on site and they did training for power users. After that a couple of them revisited here
No photo available

Online Training

No score
No answers yet
No answers on this topic
Clarizen5.4
Based on 5 answers
Many video tutorials, offers of webinars are available all the time.
Shel Hankley profile photo

Implementation

No score
No answers yet
No answers on this topic
Clarizen8.2
Based on 4 answers
I performed the implementation with our Clarizen provide trainer, who knew the product 100% and it went quickly and without a problem. It was a pleasurable process without the problems other software implementation often encounter. Kudos to the Clarizen team for making this a worry free process for their clients because it is worry free.
No photo available

Alternatives Considered

Airtable is much more user-friendly and easy to navigate and update than Confluence. We still use Confluence as a wiki, but Airtable is used for all our day to day management.
Sarah Jones profile photo
We got locked into good price and it is user friendly. Was good choice as we were establishing the IT PMO.
No photo available

Return on Investment

  • Saved time providing updates on where tasks are up to. Anyone in the team can go in and look to see where things are up to.
  • Allowed the team to have access to the same information at the same time, saving time in people asking each other for data and information.
  • Before Airtable we had information stored in several places - Excel, Confluence, emails, on individuals' computers - now we've put it all in one place.
Sarah Jones profile photo
  • Didn't get to use this tool long enough to evaluate ROI issues
Roger Botterbusch, EA, PMP profile photo

Pricing Details

Airtable

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Airtable Editions & Modules
Airtable
Additional Pricing Details

Airtable More Information

Clarizen

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
No
Clarizen Editions & Modules
Clarizen
Edition
Enterprise Edition
$451
Unlimited Edition
$601
1. per user per month
Additional Pricing Details

Clarizen More Information