What users are saying about

Airtable

212 Ratings

Easy Projects

6 Ratings

Airtable

212 Ratings
Score 9.1 out of 101

Easy Projects

6 Ratings
Score 6.7 out of 101

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Likelihood to Recommend

Airtable

Good for replacing administrative spreadsheets, creating resource assignment and calendars, planning activities, creating on the fly data stores, outputting simple mobile data entry forms. Dealing with mobile staff needing to enter simple data quickly or with managers and officers who need to see real-time snapshots of information. When dealing with smaller data sets and not requiring blocks, then for a non-profit it is useful to have the free workspaces where everyone can fully collaborate and update records.Less good for complex financial work you should stick with Excel or your finance system. If you have a very large number of records and need many people to be able to update records then you need to consider the costs (however most off the shelf products you will be looking at to do your specific tasks will probably cost more when you evaluate them).
Chris Chinn profile photo

Easy Projects

I think as a project management software, Easy Projects is great. We used spreadsheets before, and that led to a whole mess of confusion. Easy Projects gets everything in one place online -- you can access it from anywhere with an Internet connection and everyone is working off the same files. This works well for us as a marketing/graphic design group. Our colleagues in web design use it, as well, I'm told with success. So I know those two scenarios will work with the Easy Projects system. If you are selecting project management software, definitely know what you need a system to do in its most basic form -- then see what additional elements appeal to you. One thing you may want to investigate during your evaluation of Easy Projects is server space. We host this program and its files on an internal server, so we have to be sure there is enough space to accommodate open jobs and archive files.
Deanna Woolf profile photo

Feature Rating Comparison

Project Management

Airtable
7.8
Easy Projects
6.4
Task Management
Airtable
8.0
Easy Projects
10.0
Resource Management
Airtable
8.2
Easy Projects
5.0
Gantt Charts
Airtable
7.5
Easy Projects
Scheduling
Airtable
7.5
Easy Projects
7.0
Workflow Automation
Airtable
7.7
Easy Projects
Team Collaboration
Airtable
8.7
Easy Projects
9.0
Support for Agile Methodology
Airtable
7.9
Easy Projects
Support for Waterfall Methodology
Airtable
7.7
Easy Projects
Document Management
Airtable
7.8
Easy Projects
10.0
Email integration
Airtable
7.2
Easy Projects
2.0
Mobile Access
Airtable
7.5
Easy Projects
1.0
Timesheet Tracking
Airtable
7.9
Easy Projects
9.0
Change request and Case Management
Airtable
8.0
Easy Projects
Budget and Expense Management
Airtable
8.1
Easy Projects
5.0

Pros

  • It's very easy to use. I was able to start from scratch and get a pretty complex workflow set up in just a couple hours.
  • The ability to create one "master table" with every piece of possible information is good for the "deep dive" members of the team, but then it's easy to create views and calendars based on just a few pieces of data that are better for one specific use or person.
  • Being able to store draft content on the system as attachments means that the review copy/image can be included in the workflow rather than as a separate email or in another tracking system.
  • The ability to quickly group, sort and filter on the master table make it easy for the power-users to work with the full set of information, but still find a specific project quickly.
Andy Havens profile photo
  • Easy Projects is great for project management. It allows you to assign users, set tasks and end dates, and keep it all together in one working file/job. It's a project manager's dream -- you can look inside and see exactly what is going on and any missed deadlines.
  • Easy Projects allows good customization of the fields. We have worked it so that in a job file, we can enter info about things specific to publication design -- size, file format, delivery location, etc. And we've been able to change these further over time as our needs change.
  • Easy Projects allows for archiving of completed jobs. You don't have to see them every time you log in, but it's great to be able to go back and search through completed jobs (even several years back) to see what was done last time, who was assigning, costs, etc.
  • Easy Projects allows you to pull reports and export them. This has proved helpful when we needed an overall log of jobs for a client or to pull a large number of costs.
Deanna Woolf profile photo

Cons

  • I can't actually think of any road blocks or insufficiencies yet!
Dana Luco profile photo
  • Easy Projects has some problems when it comes to accessing the site via different methods/browsers. It is either very slow or never works on a tablet. It is not smart-phone friendly. And it stopped working for us in Firefox -- all we could use is Safari or Chrome (we are a Mac-based office).
  • Easy Projects' email notifications are overwhelming. I turned them off completely since I was getting messages every time one little detail was added or changed.
  • While the reports are great, they are somewhat hard to pull. It takes a lot of trial and error -- I would not say the reports are an "intuitive area."
  • The biggest by far is what we fondly call "the screen of death." When you mark the last open task associated with a job as complete, a screen pops up that asks if you want to close the overall job, as well. The "yes" field is pre-selected, so if you are overzealous and click through quickly, it automatically closes the job. I don't know why they think this feature is helpful. We have so many staffers that complain they suddenly can't find their open job -- well, it's been marked completed and goes into the archive.
Deanna Woolf profile photo

Likelihood to Renew

Airtable9.1
Based on 1 answer
compared to other products it is just fabulous.
Andrej Vrsansky profile photo
Easy Projects8.2
Based on 1 answer
Easy Projects is a product of multiple levels which provides basic project management tools or enables to go deeper and to explore further possibilities. Highly customizable UI guarantees a personalized user experience.
Ryan Edwards Jr. profile photo

Usability

Airtable9.0
Based on 5 answers
Just so easy to learn/use. Very intuitive in its application logic.
Sherry Raeder profile photo
No score
No answers yet
No answers on this topic

Support

Airtable7.3
Based on 1 answer
Sometimes, I have to wait a bit longer but I'm on a low priced option so I understand why. Generally, they're able to provide me solutions to my problems as long as I'm not in a rush.
Malcolm Colman-Shearer profile photo
No score
No answers yet
No answers on this topic

Alternatives Considered

Excel and Microsoft 365 are good for what they do but don't fill the database niche the way that Airtable does. LiveImpact looks amazing but is currently out of our price range and better suited to medium-large nonprofits. Airtable is the perfect place to start our small org and I keep finding new capabilities in it to help us manage our infrastructure as we grow.
Dana Luco profile photo
I have used Hyperoffice, and honestly, I think Easy Projects is way easier to navigate. It's a lot more organized and intuitive than what I experienced with Hyperoffice.During the version that I saw, you had to organize files via a folder system in Hyperoffice -- similar to a computer system. I like how Easy Projects lays out jobs -- all open jobs are on one screen together and you don't have to step through a file system to find what you are looking for. Easy Projects also had a better search feature.
Deanna Woolf profile photo

Return on Investment

  • Saved time providing updates on where tasks are up to. Anyone in the team can go in and look to see where things are up to.
  • Allowed the team to have access to the same information at the same time, saving time in people asking each other for data and information.
  • Before Airtable we had information stored in several places - Excel, Confluence, emails, on individuals' computers - now we've put it all in one place.
Sarah Jones profile photo
  • Better project coordination -- everything is all in one place and all team members can see/work off the same file.
  • Better job archiving -- we can look back on recurring jobs and see what was done months (or even years) previously
  • Helps us collect more info up front -- due to the fields project managers need to fill out, it steps us through the process of asking our clients all the right questions to make sure we have the info the design team needs
  • Negative impact is that because it is so integral to our work processes, there is a "learning curve" for new employees when they start. So we do have to spend more time training them and ensuring they are doing things correctly in the system.
  • Negative impact is that because of its lack of mobile and table-friendliness, if team members are out of the office, we can't use Easy Projects. We have to rely on email and sometimes, things can get missed that way.
Deanna Woolf profile photo

Pricing Details

Airtable

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details

Easy Projects

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
Additional Pricing Details