What users are saying about

Airtable

212 Ratings

Hightail

4 Ratings

Airtable

212 Ratings
Score 9.1 out of 101

Hightail

4 Ratings
Score 8.5 out of 101

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Likelihood to Recommend

Airtable

Good for replacing administrative spreadsheets, creating resource assignment and calendars, planning activities, creating on the fly data stores, outputting simple mobile data entry forms. Dealing with mobile staff needing to enter simple data quickly or with managers and officers who need to see real-time snapshots of information. When dealing with smaller data sets and not requiring blocks, then for a non-profit it is useful to have the free workspaces where everyone can fully collaborate and update records.Less good for complex financial work you should stick with Excel or your finance system. If you have a very large number of records and need many people to be able to update records then you need to consider the costs (however most off the shelf products you will be looking at to do your specific tasks will probably cost more when you evaluate them).
Chris Chinn profile photo

Hightail

Hightail is great for sending large files electronically. That's all there is to it!
Bryan Welborn profile photo

Feature Rating Comparison

Project Management

Airtable
7.8
Hightail
Task Management
Airtable
8.0
Hightail
Resource Management
Airtable
8.2
Hightail
Gantt Charts
Airtable
7.5
Hightail
Scheduling
Airtable
7.5
Hightail
Workflow Automation
Airtable
7.7
Hightail
Team Collaboration
Airtable
8.7
Hightail
Support for Agile Methodology
Airtable
7.9
Hightail
Support for Waterfall Methodology
Airtable
7.7
Hightail
Document Management
Airtable
7.8
Hightail
Email integration
Airtable
7.2
Hightail
Mobile Access
Airtable
7.5
Hightail
Timesheet Tracking
Airtable
7.9
Hightail
Change request and Case Management
Airtable
8.0
Hightail
Budget and Expense Management
Airtable
8.1
Hightail

Communication

Airtable
Hightail
7.0
Notifications
Airtable
Hightail
7.0

File Sharing & Management

Airtable
Hightail
6.5
Video files
Airtable
Hightail
6.0
Audio files
Airtable
Hightail
7.0

Pros

  • All the hard work of trying to build a solution in Excel is done for you. You can create links to simple mobile-friendly forms and datasheets and it builds input forms automatically that can then be easily customized.
  • The relationships across tables are robust and deal with changes to fields and tables without the need for intervention or maintenance (like a proper database).
  • Initial set up and use require a minimal set of IT skills. Coming with an array of pre-built templates and the ability to import your existing spreadsheet and customize and fine tune it from there into a database
  • They don't contact me every day trying to sell their product (probably because they don't have to).
Chris Chinn profile photo
  • Easy to use
  • Fairly quick sending large files
  • Logs that help us keep track of what went where, and when
Bryan Welborn profile photo

Cons

  • A little more customisation of the forms would be fantastic. The interface is simple and helps avoid making problems for yourself, but being able to take out some of the white space and select different fonts or show basic formatting would be a good addition. But such is Airtable I am likely to find out with the right knowledge you can.
  • Not being able to connect "Bases" together. This can be addressed by building all tables you need in to one base and remembering you can always export the data out somewhere else if you need this level of integration.
  • If you are a larger or growing organisation, Airtables flexibility and ease at replacing spreadsheets needs to be managed (or you could replace your uncontrolled Excel addiction with an Airtable one).
Chris Chinn profile photo
  • Sometimes, Hightail emails get lost in recipient's spam
Bryan Welborn profile photo

Likelihood to Renew

Airtable9.1
Based on 1 answer
compared to other products it is just fabulous.
Andrej Vrsansky profile photo
No score
No answers yet
No answers on this topic

Usability

Airtable9.0
Based on 5 answers
Just so easy to learn/use. Very intuitive in its application logic.
Sherry Raeder profile photo
No score
No answers yet
No answers on this topic

Support

Airtable7.3
Based on 1 answer
Sometimes, I have to wait a bit longer but I'm on a low priced option so I understand why. Generally, they're able to provide me solutions to my problems as long as I'm not in a rush.
Malcolm Colman-Shearer profile photo
No score
No answers yet
No answers on this topic

Alternatives Considered

We do use Social Studio and Sharepoint for other tasks, but for project planning across a wide variety of deliverables, there wasn't enough flexibility all the time. Asana was harder to use and get into and didn't provide an easy way to adjust views/sorts.
Andy Havens profile photo
Hightail makes it easy to deliver large electronic files without the recipient having to have their own account.
Bryan Welborn profile photo

Return on Investment

  • It's too soon to have conclusive evidence of ROI, but I suspect our improved ability to manage our partner and donor relationships will improve, thus leading to positive ROI in the future.
Dana Luco profile photo
  • Prevents us from having to mail hardcopies of large files we can't email
  • Quick and easy to use
Bryan Welborn profile photo

Pricing Details

Airtable

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Airtable Editions & Modules
Airtable
Additional Pricing Details

Hightail

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Hightail Editions & Modules
Hightail
Edition
Lite
$01
Pro
$152
Business
Custom2
1. 100MB per file upload
2. per user, per month
Additional Pricing Details
Lite: Create unlimited visual project folders (called a Space) with a 100MB limit on the total file size uploaded to each Space, 2GB storage max. Files expire after 7 days. Pro: Create unlimited visual project folders (called a Space), upload unlimited files up to 25GB each, protect them with access codes and manage user permissions. Business: Create unlimited visual project folders (called a Space) with collaboration and project management features such as approval routing and assigning to-dos, upload unlimited files up to 100GB each, protect them with access codes and manage user permissions., plus intuitive admin controls , detailed activity analysis for your entire company, advanced organization options and priority support.