What users are saying about

Airtable

213 Ratings

XaitPorter

22 Ratings

Airtable

213 Ratings
Score 9.1 out of 101

XaitPorter

22 Ratings
Score 9 out of 101

Add comparison

Likelihood to Recommend

Airtable

Good for replacing administrative spreadsheets, creating resource assignment and calendars, planning activities, creating on the fly data stores, outputting simple mobile data entry forms. Dealing with mobile staff needing to enter simple data quickly or with managers and officers who need to see real-time snapshots of information. When dealing with smaller data sets and not requiring blocks, then for a non-profit it is useful to have the free workspaces where everyone can fully collaborate and update records.Less good for complex financial work you should stick with Excel or your finance system. If you have a very large number of records and need many people to be able to update records then you need to consider the costs (however most off the shelf products you will be looking at to do your specific tasks will probably cost more when you evaluate them).
Chris Chinn profile photo

XaitPorter

Xait is well suited to its primary purpose of proposal writing. It's less of a good choice for a more general purpose document production tool.
No photo available

Feature Rating Comparison

Project Management

Airtable
7.8
XaitPorter
Task Management
Airtable
8.0
XaitPorter
Resource Management
Airtable
8.2
XaitPorter
Gantt Charts
Airtable
7.5
XaitPorter
Scheduling
Airtable
7.5
XaitPorter
Workflow Automation
Airtable
7.7
XaitPorter
Team Collaboration
Airtable
8.7
XaitPorter
Support for Agile Methodology
Airtable
7.9
XaitPorter
Support for Waterfall Methodology
Airtable
7.7
XaitPorter
Document Management
Airtable
7.8
XaitPorter
Email integration
Airtable
7.2
XaitPorter
Mobile Access
Airtable
7.5
XaitPorter
Timesheet Tracking
Airtable
7.9
XaitPorter
Change request and Case Management
Airtable
8.0
XaitPorter
Budget and Expense Management
Airtable
8.1
XaitPorter

Pros

  • All the hard work of trying to build a solution in Excel is done for you. You can create links to simple mobile-friendly forms and datasheets and it builds input forms automatically that can then be easily customized.
  • The relationships across tables are robust and deal with changes to fields and tables without the need for intervention or maintenance (like a proper database).
  • Initial set up and use require a minimal set of IT skills. Coming with an array of pre-built templates and the ability to import your existing spreadsheet and customize and fine tune it from there into a database
  • They don't contact me every day trying to sell their product (probably because they don't have to).
Chris Chinn profile photo
  • PDF output is clean and good.
  • Workflow is good.
  • Dashboard is good.
No photo available

Cons

  • A little more customisation of the forms would be fantastic. The interface is simple and helps avoid making problems for yourself, but being able to take out some of the white space and select different fonts or show basic formatting would be a good addition. But such is Airtable I am likely to find out with the right knowledge you can.
  • Not being able to connect "Bases" together. This can be addressed by building all tables you need in to one base and remembering you can always export the data out somewhere else if you need this level of integration.
  • If you are a larger or growing organisation, Airtables flexibility and ease at replacing spreadsheets needs to be managed (or you could replace your uncontrolled Excel addiction with an Airtable one).
Chris Chinn profile photo
  • It would be helpful to improve functions used to organize and reorganize sections. They work fine, but could be retooled for ease of use. Simple drag-drop over the tree-view from the primary navigator (not only in the dedicated dialog for reordering sections) would be very good. It would be good to support simple flagging or tagging of sections to indicate whatever is meaningful to the user (e.g., to flag a section as imported text that needs formatting, or a section that is high priority for review). The icons do change to indicate predefined workflow states (e.g. approved), but there isn't support for a user-defined tag, perhaps with the ability to filter by tag as many newer applications can do. That would be handy. These aren't criticisms so much as product enhancement suggestions.
  • The editor is ok but could be tuned up a bit. For example, styles in the toolbar dropdown apply only to the whole paragraph. It's hard to indent text. The button tool doesn't consistently remove the button attribute on an existing button; works sometimes, sometimes not. Little stuff. Overall it's adequate for text creation.
  • The process of defining templates and styles appears to be a black art. While it's something you don't do often, it should be simplified and better exposed to ordinary admins.
  • The ability to have more than one section open at a time in the editor would be fantastic. Great productivity tool.
  • Word import/export could be cleaner.
  • The ability to export to html with user-defined style sheets would open new markets for Xait. If the product had that, we'd use Xait to maintain our online help site too.
  • The ability to link to externally stored images rather than lock them inside the Xait library would be huge, as we've expressed to the support team. We manage hundreds of images (diagrams, screen shots etc.) that are used throughout the company, not just for Xait documents. We would like to store them on a file system (e.g. Dropbox) and have them update into Xait automatically when the master copy is modified. This is a very important capability, though in fairness we didn't find it in other products either. Explicit support for Dropbox/Google Drive/Box would be one way, but dynamic linking a la Microsoft Word would be fine, maybe even better.
No photo available

Likelihood to Renew

Airtable9.1
Based on 1 answer
compared to other products it is just fabulous.
Andrej Vrsansky profile photo
XaitPorter10.0
Based on 3 answers
This is a tool for the future, so will definitely continue using XaitPorter
Solveig Solheim profile photo

Usability

Airtable9.0
Based on 5 answers
Just so easy to learn/use. Very intuitive in its application logic.
Sherry Raeder profile photo
XaitPorter9.5
Based on 2 answers
Well driven program. Easy to use and the project looks as ONE document.
Solveig Solheim profile photo

Reliability and Availability

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 1 answer
XaitPorter is always there even though we have issues with outages (suddenly the network does not work, but that is internal issue)
Solveig Solheim profile photo

Performance

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 1 answer
Our reports/Tenders complete in a reasonable time frame, actually faster than Word. We have not integrated with other systems or softwares.
Solveig Solheim profile photo

Support

Airtable7.3
Based on 1 answer
Sometimes, I have to wait a bit longer but I'm on a low priced option so I understand why. Generally, they're able to provide me solutions to my problems as long as I'm not in a rush.
Malcolm Colman-Shearer profile photo
XaitPorter10.0
Based on 3 answers
We received excellent, prompt support whenever we needed it.
No photo available

In-Person Training

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 1 answer
He was really good. He came from Xait and trained us for several days. He got all involved and answered the questions asked. He was a professional trainee
Solveig Solheim profile photo

Online Training

No score
No answers yet
No answers on this topic
XaitPorter9.9
Based on 2 answers
The online training was really good. They know the way of getting people involved and they answered all questions asked. They were there for us.
Solveig Solheim profile photo

Implementation

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 1 answer
I was really satisfied with the implementation
Solveig Solheim profile photo

Alternatives Considered

It wasn't until I became aware of Airtable that we found a solution that allows us to implement the best features of a collaborative RDBMS with our staff who don't have any training. I had previously used Zoho Creator and found that it was difficult to onboard new users because of a steeper learning curve.
Juan Matute profile photo
We haven't evaluated other products. We did have a quick look at the Qvidian website and similar RFP proposal tools but because of the great support we received from XaitPorter, we went straight ahead with them.
No photo available

Scalability

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 1 answer
I just love the system
Solveig Solheim profile photo

Return on Investment

  • Airtable allows us to significantly reduce staff time required to run a research proposal review process, which has a high positive ROI.
  • With Airtable, we're doing a better job at tracking which research faculty works with each other so we have an idea of collaboration opportunities.
  • Airtable will improve our organization's knowledge retention.
  • Airtable will help us improve the service we offer research faculty by better tracking them as individuals.
Juan Matute profile photo
  • Too soon to tell. Right now we're still at the near end of the value chain - it still seems expensive given the outputs to date. But we have a lower proposal volume than some companies, so you need to factor that in.
  • Also, the named user licensing is restrictive and problematic in a small company where people perform multiple roles and may dip in and out of the proposal development process over a period of weeks or months. A concurrent user model would be much, much better for us, though I understand you'd need to figure out a way to handle email notifications.
No photo available

Pricing Details

Airtable

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details

Airtable More Information

XaitPorter

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
No
Additional Pricing Details

XaitPorter More Information