What users are saying about

Airtable

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227 Ratings
22 Ratings

Airtable

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227 Ratings
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Score 9.2 out of 101
22 Ratings
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Score 9 out of 101

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Likelihood to Recommend

Airtable

Good for replacing administrative spreadsheets, creating resource assignment and calendars, planning activities, creating on the fly data stores, outputting simple mobile data entry forms. Dealing with mobile staff needing to enter simple data quickly or with managers and officers who need to see real-time snapshots of information. When dealing with smaller data sets and not requiring blocks, then for a non-profit it is useful to have the free workspaces where everyone can fully collaborate and update records.Less good for complex financial work you should stick with Excel or your finance system. If you have a very large number of records and need many people to be able to update records then you need to consider the costs (however most off the shelf products you will be looking at to do your specific tasks will probably cost more when you evaluate them).
Chris Chinn profile photo

XaitPorter

Xait is well suited to its primary purpose of proposal writing. It's less of a good choice for a more general purpose document production tool.
No photo available

Feature Rating Comparison

Project Management

Airtable
8.1
XaitPorter
Task Management
Airtable
8.3
XaitPorter
Resource Management
Airtable
9.1
XaitPorter
Gantt Charts
Airtable
7.4
XaitPorter
Scheduling
Airtable
8.4
XaitPorter
Workflow Automation
Airtable
7.7
XaitPorter
Team Collaboration
Airtable
8.8
XaitPorter
Support for Agile Methodology
Airtable
7.9
XaitPorter
Support for Waterfall Methodology
Airtable
7.7
XaitPorter
Document Management
Airtable
8.1
XaitPorter
Email integration
Airtable
7.3
XaitPorter
Mobile Access
Airtable
7.9
XaitPorter
Timesheet Tracking
Airtable
8.0
XaitPorter
Change request and Case Management
Airtable
8.1
XaitPorter
Budget and Expense Management
Airtable
8.2
XaitPorter

Pros

  • Great user experience and minimal learning curve. It wasn't until I became aware of Airtable that we found a solution that allows us to implement the best features of a collaborative RDBMS with our staff who don't have any training. I had previously used Zoho Creator and found that it was difficult to onboard new users because of a steeper learning curve.
  • Easy to share views and invite contributions via forms.
  • Blocks add significant functionality that would be hard to custom build.
Juan Matute profile photo
  • PDF output is clean and good.
  • Workflow is good.
  • Dashboard is good.
No photo available

Cons

  • It would be great to have multi-tiered selection options. So if I check a box-like, "Does this need social support?" I could then pick from a multi-select drop-down based on the choice.
  • It would be good if we could have a kanban view built off a selection from a multi-select since some projects might be part of multiple strategic initiatives.
  • It would be cool if forms could have some basic if/then functionality. As it is, we need to create different forms for different media requests that share 75% of the same data.
Andy Havens profile photo
  • It would be helpful to improve functions used to organize and reorganize sections. They work fine, but could be retooled for ease of use. Simple drag-drop over the tree-view from the primary navigator (not only in the dedicated dialog for reordering sections) would be very good. It would be good to support simple flagging or tagging of sections to indicate whatever is meaningful to the user (e.g., to flag a section as imported text that needs formatting, or a section that is high priority for review). The icons do change to indicate predefined workflow states (e.g. approved), but there isn't support for a user-defined tag, perhaps with the ability to filter by tag as many newer applications can do. That would be handy. These aren't criticisms so much as product enhancement suggestions.
  • The editor is ok but could be tuned up a bit. For example, styles in the toolbar dropdown apply only to the whole paragraph. It's hard to indent text. The button tool doesn't consistently remove the button attribute on an existing button; works sometimes, sometimes not. Little stuff. Overall it's adequate for text creation.
  • The process of defining templates and styles appears to be a black art. While it's something you don't do often, it should be simplified and better exposed to ordinary admins.
  • The ability to have more than one section open at a time in the editor would be fantastic. Great productivity tool.
  • Word import/export could be cleaner.
  • The ability to export to html with user-defined style sheets would open new markets for Xait. If the product had that, we'd use Xait to maintain our online help site too.
  • The ability to link to externally stored images rather than lock them inside the Xait library would be huge, as we've expressed to the support team. We manage hundreds of images (diagrams, screen shots etc.) that are used throughout the company, not just for Xait documents. We would like to store them on a file system (e.g. Dropbox) and have them update into Xait automatically when the master copy is modified. This is a very important capability, though in fairness we didn't find it in other products either. Explicit support for Dropbox/Google Drive/Box would be one way, but dynamic linking a la Microsoft Word would be fine, maybe even better.
No photo available

Likelihood to Renew

Airtable9.1
Based on 1 answer
compared to other products it is just fabulous.
Andrej Vrsansky profile photo
XaitPorter10.0
Based on 3 answers
This is a tool for the future, so will definitely continue using XaitPorter
Solveig Solheim profile photo

Usability

Airtable9.0
Based on 5 answers
Just so easy to learn/use. Very intuitive in its application logic.
Sherry Raeder profile photo
XaitPorter9.5
Based on 2 answers
Well driven program. Easy to use and the project looks as ONE document.
Solveig Solheim profile photo

Reliability and Availability

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 1 answer
XaitPorter is always there even though we have issues with outages (suddenly the network does not work, but that is internal issue)
Solveig Solheim profile photo

Performance

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 1 answer
Our reports/Tenders complete in a reasonable time frame, actually faster than Word. We have not integrated with other systems or softwares.
Solveig Solheim profile photo

Support

Airtable7.3
Based on 1 answer
Sometimes, I have to wait a bit longer but I'm on a low priced option so I understand why. Generally, they're able to provide me solutions to my problems as long as I'm not in a rush.
Malcolm Colman-Shearer profile photo
XaitPorter10.0
Based on 3 answers
The support team are just great. They are there for us from beginning to end.
Solveig Solheim profile photo

In-Person Training

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 1 answer
He was really good. He came from Xait and trained us for several days. He got all involved and answered the questions asked. He was a professional trainee
Solveig Solheim profile photo

Online Training

No score
No answers yet
No answers on this topic
XaitPorter9.9
Based on 2 answers
The online training was really good. They know the way of getting people involved and they answered all questions asked. They were there for us.
Solveig Solheim profile photo

Implementation

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 1 answer
I was really satisfied with the implementation
Solveig Solheim profile photo

Alternatives Considered

We do use Social Studio and Sharepoint for other tasks, but for project planning across a wide variety of deliverables, there wasn't enough flexibility all the time. Asana was harder to use and get into and didn't provide an easy way to adjust views/sorts.
Andy Havens profile photo
We haven't evaluated other products. We did have a quick look at the Qvidian website and similar RFP proposal tools but because of the great support we received from XaitPorter, we went straight ahead with them.
No photo available

Scalability

No score
No answers yet
No answers on this topic
XaitPorter10.0
Based on 1 answer
I just love the system
Solveig Solheim profile photo

Return on Investment

  • Airtable has allowed us to streamline and automate almost all of our repeatable processes, saving loads of team time.
  • Airtable has allowed us to document and store critical information on our network, then share select pieces of this information with an external audience via a shareable view link, meaning less back and forth emails to keep stakeholders updated.
  • Airtable has allowed us to embed our application form on our website and have all applicant data feed directly into our database for scoring and program planning,
Marie Paoli profile photo
  • Has improved me from spending hours in the office (less overtime).
  • More constructive work. Writers now focus on the write-up and we [focus] on the look and how it reads.
  • We have received positive feedback from customers that our submissions look professional and easy to navigate through.
Solveig Solheim profile photo

Pricing Details

Airtable

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details

Airtable More Information

XaitPorter

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
No
Additional Pricing Details

XaitPorter More Information