What users are saying about

Airtable

212 Ratings

Zimbra

15 Ratings

Airtable

212 Ratings
Score 9.1 out of 101

Zimbra

15 Ratings
Score 7.3 out of 101

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Likelihood to Recommend

Airtable

Any sort of database--keeping records of all of our volunteers, recipients, organizations, etc
Juliet Sternberg profile photo

Zimbra

Zimbra is great for an email system for a medium or large organization with appropriate IT staffing. The system is easy to use for end-users, and has a fantastic web interface. Unfortunately, it is overly complex, when considering staffing requirements and price, when compared with Office 365 or Google Apps for smaller organizations. For other education customers, it is hard to compete with Microsoft and Google providing their services for "Free" now though
Paul Chauvet profile photo

Feature Rating Comparison

Project Management

Airtable
7.8
Zimbra
8.0
Task Management
Airtable
8.0
Zimbra
8.2
Resource Management
Airtable
8.2
Zimbra
Gantt Charts
Airtable
7.5
Zimbra
Scheduling
Airtable
7.5
Zimbra
8.5
Workflow Automation
Airtable
7.7
Zimbra
Team Collaboration
Airtable
8.7
Zimbra
Support for Agile Methodology
Airtable
7.9
Zimbra
Support for Waterfall Methodology
Airtable
7.7
Zimbra
Document Management
Airtable
7.8
Zimbra
Email integration
Airtable
7.2
Zimbra
Mobile Access
Airtable
7.5
Zimbra
8.0
Timesheet Tracking
Airtable
7.9
Zimbra
Change request and Case Management
Airtable
8.0
Zimbra
Budget and Expense Management
Airtable
8.1
Zimbra
Search
Airtable
Zimbra
8.3
Visual planning tools
Airtable
Zimbra
7.0

Communication

Airtable
Zimbra
8.9
Chat
Airtable
Zimbra
9.7
Notifications
Airtable
Zimbra
8.7
Discussions
Airtable
Zimbra
8.7
Internal knowledgebase
Airtable
Zimbra
8.0
Integrates with GoToMeeting
Airtable
Zimbra
9.0
Integrates with Outlook
Airtable
Zimbra
9.0

File Sharing & Management

Airtable
Zimbra
8.5
Versioning
Airtable
Zimbra
8.7
Video files
Airtable
Zimbra
7.7
Audio files
Airtable
Zimbra
7.7
Document collaboration
Airtable
Zimbra
8.5
Access control
Airtable
Zimbra
9.5
Advanced security features
Airtable
Zimbra
8.5
Device sync
Airtable
Zimbra
9.0

Pros

  • It's very easy to use. I was able to start from scratch and get a pretty complex workflow set up in just a couple hours.
  • The ability to create one "master table" with every piece of possible information is good for the "deep dive" members of the team, but then it's easy to create views and calendars based on just a few pieces of data that are better for one specific use or person.
  • Being able to store draft content on the system as attachments means that the review copy/image can be included in the workflow rather than as a separate email or in another tracking system.
  • The ability to quickly group, sort and filter on the master table make it easy for the power-users to work with the full set of information, but still find a specific project quickly.
Andy Havens profile photo
  • One example of something that Zimbra does particularly well is the capacity available to attach large files, up to 25MB. For me, this is a strength as it allows me to email medical records files instead of printing them. This saves my department the cost of ink, paper and shipping.
  • The calendar sharing feature of Zimbra is also a strength because with it, the IDT team are all on the same page. This is critical for maintaining compliance with CMS regulations regarding MDS assessments. I utilize our shared calendar to perform quarterly audits of the IDT team.
  • I particularly like the auto search when entering the contact who will be receiving an email, this saves key strokes and time.
Sam Massanopoli, RHIT Superstar profile photo

Cons

  • It would be great to have multi-tiered selection options. So if I check a box-like, "Does this need social support?" I could then pick from a multi-select drop-down based on the choice.
  • It would be good if we could have a kanban view built off a selection from a multi-select since some projects might be part of multiple strategic initiatives.
  • It would be cool if forms could have some basic if/then functionality. As it is, we need to create different forms for different media requests that share 75% of the same data.
Andy Havens profile photo
  • I am quite satisfied with the features that I currently use. I am an advanced user, not an expert.
Sam Massanopoli, RHIT Superstar profile photo

Likelihood to Renew

Airtable9.1
Based on 1 answer
compared to other products it is just fabulous.
Andrej Vrsansky profile photo
No score
No answers yet
No answers on this topic

Usability

Airtable9.0
Based on 5 answers
As I said, it's AMAZING, incredibly flexible -- totally intuitive, requiring almost no learning curve. I love that because it makes it easy to share with clients, without them having to learn how to use it.
Robbin Block profile photo
No score
No answers yet
No answers on this topic

Support

Airtable7.3
Based on 1 answer
Sometimes, I have to wait a bit longer but I'm on a low priced option so I understand why. Generally, they're able to provide me solutions to my problems as long as I'm not in a rush.
Malcolm Colman-Shearer profile photo
No score
No answers yet
No answers on this topic

Implementation

No score
No answers yet
No answers on this topic
Zimbra8.0
Based on 1 answer
Overall, we were satisfied with the implementation. We perhaps should have spent more time consulting with Zimbra or others regarding best practices but as we got to know the system better we were able to make changes relatively easily after the fact.
Paul Chauvet profile photo

Alternatives Considered

Excel and Microsoft 365 are good for what they do but don't fill the database niche the way that Airtable does. LiveImpact looks amazing but is currently out of our price range and better suited to medium-large nonprofits. Airtable is the perfect place to start our small org and I keep finding new capabilities in it to help us manage our infrastructure as we grow.
Dana Luco profile photo
  • We were originally a Groupwise shop before changing to Zimbra in 2008. Zimbra, from an end-user standpoint, pricing, system administration, and management is a far better system.
  • We use Google Apps for our students. We did not find it to be suitable for faculty and staff due to its lack of shared accounts.
  • We are moving from Zimbra to Office 365. Office 365 offers just about all that Zimbra had, though its web interface is inferior to that of Zimbra. It does offer us greatly reduced costs though, and high availability. If Zimbra were to have a fully HA environment, we may have stayed with them.
Paul Chauvet profile photo

Return on Investment

  • Airtable has definitely had a positive impact on our organization. It's helped up organize and manage our client information, keeping it current, accurate, and accessible to everyone on our team, no matter where they are. We are able to be more efficient and client-responsive because of this.
  • It's automated some of the tasks we were performing manually - capturing data that our systems like MailChimp and SurveyMonkey house - and importing it directly into our database through the use of Zapier, thus saving us time and potential data input error.
  • My only "negative impact" comment I'll put out there is that it is just really fun to use - and because of that I've personally "lost" a lot of time spent exploring and being inspired by so many new ways to house other business data!
  • All-in-all, it is keeping us in front of our data, freeing up time and resources, and giving us a better view into running our nonprofit more efficiently and effectively.
Sherry Raeder profile photo
  • Since all of our ROI studies and strategies are performed at the corporate level, I'm really not sure what positive or negative impacts Zimbra has had on our overall business objectives. I can say that at least one positive impact it has on my business objectives, in the medical record department, is the ability to be as paperless as possible.
Sam Massanopoli, RHIT Superstar profile photo

Screenshots

Pricing Details

Airtable

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details

Zimbra

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details