What users are saying about

Alfresco ECM

53 Ratings

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Top Rated
739 Ratings

Alfresco ECM

53 Ratings
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Score 7.8 out of 101

Asana<a href='https://www.trustradius.com/static/about-trustradius-scoring#question3' target='_blank' rel='nofollow'>Customer Verified: Read more.</a>

Top Rated
739 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow'>trScore algorithm: Learn more.</a>
Score 8.3 out of 101

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Likelihood to Recommend

Alfresco ECM

If you have regulatory or business needs that require saving email into Alfresco and you are using Outlook for Mac, you may need to perform significant customization to make it work. Additionally, if you will have users that will be members to a large numbers of sites over time, you need to thoroughly explore what functionality will be degraded or lost and how to mitigate the impact. Other than these two scenarios, I cannot think of any scenarios where Alfresco would not be well suited to an organization's needs.
No photo available

Asana

Asana functions particularly well in scenarios with well-established teams with well-established processes and a mature SDLC. The reason is that Asana can be configured to do many, many different things, and be used in many, many different ways, and with that power comes a lot of responsibility to figure out your process before you try and automate it. It's software, not magic.
Kirk Brote profile photo

Feature Rating Comparison

Enterprise Content Management

Alfresco ECM
7.7
Asana
Content capture & imaging
Alfresco ECM
8.0
Asana
File sync, storage & archiving
Alfresco ECM
8.0
Asana
Document management
Alfresco ECM
8.5
Asana
Records management
Alfresco ECM
7.9
Asana
Content search & retrieval
Alfresco ECM
7.1
Asana
Enterprise content collaboration
Alfresco ECM
7.4
Asana
Content publishing & creation
Alfresco ECM
7.0
Asana
Security, risk management & information governance
Alfresco ECM
7.5
Asana
Contract lifecycle management
Alfresco ECM
7.5
Asana

Project Management

Alfresco ECM
Asana
7.8
Task Management
Alfresco ECM
Asana
9.0
Resource Management
Alfresco ECM
Asana
8.2
Gantt Charts
Alfresco ECM
Asana
6.5
Scheduling
Alfresco ECM
Asana
8.5
Workflow Automation
Alfresco ECM
Asana
7.8
Team Collaboration
Alfresco ECM
Asana
8.9
Support for Agile Methodology
Alfresco ECM
Asana
8.5
Support for Waterfall Methodology
Alfresco ECM
Asana
8.5
Document Management
Alfresco ECM
Asana
6.8
Email integration
Alfresco ECM
Asana
7.2
Mobile Access
Alfresco ECM
Asana
8.2
Timesheet Tracking
Alfresco ECM
Asana
6.1
Change request and Case Management
Alfresco ECM
Asana
8.4
Budget and Expense Management
Alfresco ECM
Asana
7.3

Professional Services Automation

Alfresco ECM
Asana
6.2
Project & financial reporting
Alfresco ECM
Asana
5.5
Integration with accounting software
Alfresco ECM
Asana
7.0

Pros

  • Document management i.e. it promotes a paperless office
  • Cloud solution i.e. ability to access content outside your work zone
  • Collaborative web content
  • It also brings content and process together
Oluwatoyin Adesemowo profile photo
  • Simplicity of user interface without neglecting functionality
  • Timeline and calendar views are extremely useful
  • Templates for repeatable projects
Barbara Carneiro profile photo

Cons

  • Documentation can be challenging -There can be pages of documentation on features and api methods, but they often lack real world examples and are quite often out of date
  • Early adoption of features can be problematic - Alfresco seems to change quickly and often trying to use newer features can be frustrating. Especially when they keep tweaking/modifying functionality between versions. There has been cases (IE: Records Management) where they've completely re-worked how it works.
  • Customization of share interface seems cludgy and sometimes limiting
Jeff Neeve profile photo
  • Emails: Asana can lead to inbox-overload. By default, you are subscribed to updates on any task that you create or follow. Updates include someone marking a task complete, leaving a comment on a task, or adding a file to a task. This means that if your coworker adds a file, makes a comment, then assigns the task back to you, then marks the task complete, you're looking at 4 emails in 10 seconds. You can always unsubscribe from emails or write rules to categorize them in your inbox, but the default setting will leave you inundated.
  • Assigning responsibility to multiple team members: It is possible to assign a task to multiple members of your team, but I don't like the way asana handles this. Rather than assigning the one task to multiple people, asana creates DUPLICATES of the original task. This can be frustrating because it creates redundancy.
  • Dependencies: Assigning dependencies is a new feature for asana. While it's great that this is now possible, it's pretty clear that it's not a focus for the software. The dependencies don't show up clearly in the list view, though they are obvious within the task view.
  • Overwhelming: This is probably more of a governance issue for my team specifically, but our Asana has gotten overwhelming. I count the flexibility of Asana as a pro, but it does come with risk. The lack of rules and controls leads to a "wild west" situation where anyone can organize tasks, projects, templates, etc. anyway they want. We have some team members organizing all their tasks by team function, others organizing tasks by project, others using entirely separate Asana workspaces, etc.
Elizabeth Remaklus profile photo

Likelihood to Renew

Alfresco ECM9.0
Based on 9 answers
Demanded by Client/Customer
Varun Shah profile photo
Asana10.0
Based on 32 answers
Big fan of Asana. There are many free tools out there so difficult to take on more cost when we have free tools we can use
Ian Mortimer profile photo

Usability

No score
No answers yet
No answers on this topic
Asana6.0
Based on 5 answers
This is the best task management App for teams I have used
Ronen Soreq profile photo

Reliability and Availability

No score
No answers yet
No answers on this topic
Asana8.4
Based on 2 answers
Working with Asana on a daily basis
Ronen Soreq profile photo

Support

No score
No answers yet
No answers on this topic
Asana8.3
Based on 2 answers
They don't fix everything, but they have certainly gone the extra mile for us. When we were frustrated with a recent change that altered our default view of every project, changing it from all projects being visible to just incomplete projects being visible, they wrote a custom script to change all of our default views back for us, so we didn't have to manually click 3,000 times (we have over a thousand projects).
No photo available

Implementation

Alfresco ECM9.0
Based on 1 answer
Process was relatively smooth and overall, downtime minimal. MSI was very responsive to our needs and made the transition easier than it otherwise might have been.
No photo available
No score
No answers yet
No answers on this topic

Alternatives Considered

Java based open source wide community and popular ECM which is used by fortune 500 companies.
Varun Shah profile photo
We had used Mavenlink in other departments but for the Design, Product Development and R&D teams, Asana made much more sense and we have not regretted the switch for them. The organization is key when forming ideas and doing a bunch of research, it is difficult to keep all of these things organized. This was our main goal when we chose Asana, we had heard good things and wanted those benefits for our team.
No photo available

Scalability

No score
No answers yet
No answers on this topic
Asana8.2
Based on 1 answer
I used this tool on a daily basis at work and it runs as a solid rock
Ronen Soreq profile photo

Return on Investment

  • Popular and open source Enterprise content Management system.
  • It can fit easily on any variety of client/customer for small/large buissness
  • Provides many out of box features.
  • Community version is free/open to use so small business owners can use all features without investing.
Varun Shah profile photo
  • I'm not sure how this impacts our ROI. We are able to manage our workload better and see the workload we have.
No photo available

Screenshots

Pricing Details

Alfresco ECM

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details

Asana

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
Optional
8.33*
1.  per user per month
Additional Pricing Details
Asana is always free for teams of up to 15 people.