What users are saying about
54 Ratings

Asana

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Top Rated
800 Ratings
54 Ratings
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Score 7.6 out of 101

Asana

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Top Rated
800 Ratings
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Score 8.3 out of 101

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Likelihood to Recommend

Alfresco ECM

If you have regulatory or business needs that require saving email into Alfresco and you are using Outlook for Mac, you may need to perform significant customization to make it work. Additionally, if you will have users that will be members to a large numbers of sites over time, you need to thoroughly explore what functionality will be degraded or lost and how to mitigate the impact. Other than these two scenarios, I cannot think of any scenarios where Alfresco would not be well suited to an organization's needs.
No photo available

Asana

If you have a team of employees that you would like to view their progress, assign different tasks to various employees based on their specific talents or qualifications and have all projects tracked while doing so, this is the program for you. It has options to hold ideas, images, mood boards, as well as your products being developed and put on the market. It keeps everyone in the department up to speed and not just the one person in charge of it and their supervisor.
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Feature Rating Comparison

Enterprise Content Management

Alfresco ECM
7.6
Asana
Content capture & imaging
Alfresco ECM
8.0
Asana
File sync, storage & archiving
Alfresco ECM
8.0
Asana
Document management
Alfresco ECM
8.4
Asana
Records management
Alfresco ECM
7.8
Asana
Content search & retrieval
Alfresco ECM
7.2
Asana
Enterprise content collaboration
Alfresco ECM
7.3
Asana
Content publishing & creation
Alfresco ECM
7.0
Asana
Security, risk management & information governance
Alfresco ECM
7.6
Asana
Contract lifecycle management
Alfresco ECM
7.6
Asana

Project Management

Alfresco ECM
Asana
7.8
Task Management
Alfresco ECM
Asana
9.1
Resource Management
Alfresco ECM
Asana
7.8
Gantt Charts
Alfresco ECM
Asana
6.5
Scheduling
Alfresco ECM
Asana
8.5
Workflow Automation
Alfresco ECM
Asana
7.5
Team Collaboration
Alfresco ECM
Asana
9.0
Support for Agile Methodology
Alfresco ECM
Asana
8.5
Support for Waterfall Methodology
Alfresco ECM
Asana
8.5
Document Management
Alfresco ECM
Asana
6.8
Email integration
Alfresco ECM
Asana
7.4
Mobile Access
Alfresco ECM
Asana
7.8
Timesheet Tracking
Alfresco ECM
Asana
6.1
Change request and Case Management
Alfresco ECM
Asana
8.4
Budget and Expense Management
Alfresco ECM
Asana
7.0

Professional Services Automation

Alfresco ECM
Asana
6.2
Project & financial reporting
Alfresco ECM
Asana
5.5
Integration with accounting software
Alfresco ECM
Asana
7.0

Pros

  • Basic workflows are easy enough for casual users to set up and utilize.
  • Cloud sync capability provides a great way to share documents with third parties and to use as a backup system for critical documents.
  • Alfresco mobile app makes it easy for those on the road to access, approve and share documents.
  • Folder rules are easy to set up and make assignment of metadata easier to automate.
No photo available
  • Task management is all but flawless in Asana. Almost everything about the drag n' drop interface is perfectly suited for the assignment and timely completion of lots and lots of tasks and sub-tasks. Asana helped us launch a company record of 323 websites in a single month by streamlining our workflow to eliminate work-related "meta" like trying to figure out who was doing what, what should we do next by priority, and on and on. While Asana may have a great many minor flaws, task management and project management are not among them. I don't think anyone does it better, and it is hard to imagine anyone ever being able to.
  • Keyboard shortcuts. For old-school keyboard junkies like me, there is nothing better or more time-saving than being able to use the tab key to complete common functions quickly. As a long-time sufferer of repetitive stress injury from heavy mouse use, the less I need to rely on that mouse, the better. Just don't hit Tab+B. And don't ask.
  • Tags are especially helpful at organizing and finding groups of tasks. We use tags for almost everything: grouping projects by client company, grouping tasks by department, grouping photo shoots by state, matching prerequisite tasks to their counterparts. With tags, you can customize almost anything in Asana far beyond their probable intended uses.
  • e-mail straight to an Asana project... I can't tell you how much time this saves us being able to just send a client e-mail straight to Asana and have it create a task for you in the appropriate project that you can quickly assign out. You might think, "why not just forward the e-mail straight to the person you're assigning it to?" Well, for starters, in our company they are more likely to be looking at Asana at any given moment than their e-mail client. Second, if it goes to their e-mail address, who else do you copy on it? If it goes to Asana it is public for everyone in the workspace to see and comment on, re-assign to themselves if that person is not in the office that day, or whatever. If it goes in Asana it gets done, but if it goes to someone's e-mail and no one else sees it, the task will probably linger awhile.
  • Support is always respectful, thoughtful and on-target. While they don't necessarily have the resources to provide the same response times as other companies, the response you do get from Asana will usually not disappoint. Even if I know that I may not see a resolution to my issues immediately, at least with Asana I feel confident that I am being heard and that a fix is on the horizon somewhere. I get a sense that Asana's support team genuinely cares about their customers, and that goes a long, long way with me. I have been thanked no less than four times in a single e-mail from Asana support. They are just good people who manage to make YOU feel good about using their product.
  • There are more things Asana does well, and I probably can't really even list them all. The web-based cloud app is very fast, in many cases instantaneous, and we have anywhere from a thousand to two thousand projects with probably hundreds of thousands of tasks. It shouldn't be as fast as it is by any means, but they manage to satisfy somehow. They have a decent mobile app as well, though it is more suited to individual tasks and is of little use to me as a manager overseeing all of them. There are features we don't even use, like Harvest time tracking and several "Hacks". There is just a lot of stuff here.
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Cons

  • When users are members of 1000 sites or more, certain features such as sites dashlet do not work properly.
  • There isn't any integration between Alfresco and Microsoft Outlook for Mac. IMAP integration has flaws that can cause loss of email.
  • Mobile app doesn't have a site search feature. this is problematic when you have thousands of sites and you need to access one where you have not saved it as a favorite.
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  • Better integration into daily life. They would love to be there but it's a conscious effort that is required to get started.
  • Mobile app could use improvements. Archiving tasks don't seem to work, for example.
  • Added complexity (workspaces, project lists, etc.) just make it a bit harder to get going.
Andrew Comstock profile photo

Likelihood to Renew

Alfresco ECM9.0
Based on 9 answers
The business really enjoys this product and we will continue to use it.
No photo available
Asana10.0
Based on 32 answers
The more familiar I become with Asana, the more it helps me with organization and task management. As I learn new functions and implement them in our organization, I become more and more committed to staying with Asana. Familiarity and proficiency have increased dramatically with time and use. I wouldn't want to start over with a different organizational, team collaboration software partly because of the learning curve with something new.
Shauna Chymboryk, MPA profile photo

Usability

No score
No answers yet
No answers on this topic
Asana6.0
Based on 5 answers
This is the best task management App for teams I have used
Ronen Soreq profile photo

Reliability and Availability

No score
No answers yet
No answers on this topic
Asana8.4
Based on 2 answers
Working with Asana on a daily basis
Ronen Soreq profile photo

Support

No score
No answers yet
No answers on this topic
Asana8.3
Based on 2 answers
They don't fix everything, but they have certainly gone the extra mile for us. When we were frustrated with a recent change that altered our default view of every project, changing it from all projects being visible to just incomplete projects being visible, they wrote a custom script to change all of our default views back for us, so we didn't have to manually click 3,000 times (we have over a thousand projects).
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Implementation

Alfresco ECM9.0
Based on 1 answer
Process was relatively smooth and overall, downtime minimal. MSI was very responsive to our needs and made the transition easier than it otherwise might have been.
No photo available
No score
No answers yet
No answers on this topic

Alternatives Considered

  • Alfresco is cheap.
  • Easier to use - user-friendly.
  • It's robust and has the ability to integrate with other software.
  • It's an open source i.e. a developer or programmer can tweak to map to your company's taste.
  • Content sharing easier than other platforms, it'ss also a unified collaborative document management that has most of what the company needs for proper record keeping and cycle
Oluwatoyin Adesemowo profile photo
Asana was developed with a very specific function in mind. Assigning and tracking tasks and projects. It does this very very well and doesn't really do a whole lot yes, which is perfectly fine. The only alternatives I could think of would be some sort of Dropbox or Google Drive document keeping track of task assignment. While, this might work, it's definitely not as feature-packed as Asana. And you'll still use either Dropbox or Google Drive for document collaboration.
Dylan Edwards profile photo

Scalability

No score
No answers yet
No answers on this topic
Asana8.2
Based on 1 answer
I used this tool on a daily basis at work and it runs as a solid rock
Ronen Soreq profile photo

Return on Investment

  • Reduce the stress of [making] several copies of paper
  • It transferred the captured document to the proper department
  • Reduce employment rate
Oluwatoyin Adesemowo profile photo
  • I went for the free model of the product.
  • It was good for the team when we were small.
  • Overall progress was visible everyday
  • Removed scrum meetings for us in the initial days
Saurabh Yadav profile photo

Screenshots

Pricing Details

Alfresco ECM

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details

Asana

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
Optional
8.33*
1.  per user per month
Additional Pricing Details
Asana is always free for teams of up to 15 people.