Whereby vs. WorkflowMax

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Whereby
Score 8.6 out of 10
N/A
Norwegian company appear.in offers their flagship video conferencing platform to small teams, both in a free edition hosting up to 4 guests simultaneously in a session or a paid edition that supports up to 12 simultaneous meeting guests, among other features.
$0
per user
WorkflowMax
Score 9.0 out of 10
Small Businesses (1-50 employees)
WorkflowMax is a web-based project management solution.The platform offers end-to-end functionality standard to project management software, including time tracking, lead management, collaboration with external stakeholders, invoicing, integrations, and customizable reporting.
$20
per month
Pricing
WherebyWorkflowMax
Editions & Modules
Free
$0
per user
Pro
$9.99
per user
Business
$59.99 and up
per user/room
Standard
$20
per month
Premium
$70
per month
Offerings
Pricing Offerings
WherebyWorkflowMax
Free Trial
YesYes
Free/Freemium Version
YesNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Features
WherebyWorkflowMax
Performance & Compatibility of Online Events Software
Comparison of Performance & Compatibility of Online Events Software features of Product A and Product B
Whereby
7.8
14 Ratings
3% below category average
WorkflowMax
-
Ratings
High quality audio9.014 Ratings00 Ratings
High quality video9.014 Ratings00 Ratings
Low bandwidth requirements8.012 Ratings00 Ratings
Mobile support5.011 Ratings00 Ratings
Screen Sharing
Comparison of Screen Sharing features of Product A and Product B
Whereby
8.0
13 Ratings
0% above category average
WorkflowMax
-
Ratings
Desktop sharing8.013 Ratings00 Ratings
Whiteboards8.04 Ratings00 Ratings
Online Meetings / Events
Comparison of Online Meetings / Events features of Product A and Product B
Whereby
9.4
13 Ratings
13% above category average
WorkflowMax
-
Ratings
Calendar integration9.94 Ratings00 Ratings
Meeting initiation9.010 Ratings00 Ratings
Integrates with social media9.72 Ratings00 Ratings
Record meetings / events9.07 Ratings00 Ratings
Slideshows9.35 Ratings00 Ratings
Online Events Collaboration
Comparison of Online Events Collaboration features of Product A and Product B
Whereby
8.3
9 Ratings
2% below category average
WorkflowMax
-
Ratings
Live chat9.09 Ratings00 Ratings
Audience polling7.01 Ratings00 Ratings
Q&A9.01 Ratings00 Ratings
Online Events Security
Comparison of Online Events Security features of Product A and Product B
Whereby
6.9
11 Ratings
19% below category average
WorkflowMax
-
Ratings
User authentication8.86 Ratings00 Ratings
Participant roles & permissions5.09 Ratings00 Ratings
Confidential attendee list7.04 Ratings00 Ratings
Project Management
Comparison of Project Management features of Product A and Product B
Whereby
-
Ratings
WorkflowMax
9.3
27 Ratings
21% above category average
Task Management00 Ratings9.525 Ratings
Resource Management00 Ratings9.56 Ratings
Gantt Charts00 Ratings9.23 Ratings
Scheduling00 Ratings9.419 Ratings
Workflow Automation00 Ratings9.54 Ratings
Team Collaboration00 Ratings9.519 Ratings
Support for Agile Methodology00 Ratings8.93 Ratings
Support for Waterfall Methodology00 Ratings9.23 Ratings
Document Management00 Ratings9.219 Ratings
Email integration00 Ratings9.44 Ratings
Mobile Access00 Ratings9.221 Ratings
Timesheet Tracking00 Ratings9.624 Ratings
Change request and Case Management00 Ratings9.111 Ratings
Budget and Expense Management00 Ratings9.418 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
Whereby
-
Ratings
WorkflowMax
9.5
27 Ratings
24% above category average
Quotes/estimates00 Ratings9.723 Ratings
Invoicing00 Ratings9.527 Ratings
Project & financial reporting00 Ratings9.722 Ratings
Integration with accounting software00 Ratings9.227 Ratings
Best Alternatives
WherebyWorkflowMax
Small Businesses
ClickMeeting
ClickMeeting
Score 9.4 out of 10
FunctionFox
FunctionFox
Score 8.3 out of 10
Medium-sized Companies
ClickMeeting
ClickMeeting
Score 9.4 out of 10
SAP Ruum
SAP Ruum
Score 9.0 out of 10
Enterprises
Google Meet
Google Meet
Score 8.3 out of 10
Quickbase
Quickbase
Score 9.2 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
WherebyWorkflowMax
Likelihood to Recommend
9.0
(15 ratings)
8.8
(28 ratings)
Likelihood to Renew
10.0
(2 ratings)
9.0
(1 ratings)
Usability
10.0
(2 ratings)
9.0
(2 ratings)
Support Rating
5.1
(9 ratings)
7.0
(2 ratings)
Implementation Rating
10.0
(1 ratings)
9.1
(1 ratings)
User Testimonials
WherebyWorkflowMax
Likelihood to Recommend
Whereby
If you cannot use another more common solution on the market or are looking for an alternative to the known solutions, it is a great alternative. If you have other tools already, and just want to test [them], that's fine, but I think the better-known ones have a better chance of using, knowing, and the learning curve will be shorter.
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Xero
WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
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Pros
Whereby
  • Easy to use: The app is very, very easy to use. Literally just create a chat room (input a name) and access it to chat.
  • Call/video quality: I've experienced better call quality on appear.in than in almost all other chat and video conferencing services out there.
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Xero
  • You can customize the notifications and this has helped us enormously to schedule dates that we overlooked. Also the templates are customizable which gives the company its own branding on its reports.
  • It is integrated with the Xero platform which makes it very useful to streamline the processes of billing, accounts payable, accounts receivable, petty cash flow and all the accounting and administrative area.
  • It also has a very complete mobile version, where we can be present and monitor the progress of projects in real time, no matter where we are.
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Cons
Whereby
  • The paid version may have dial-in. But I have always used the free version. Dial-in is typically required for an "official" multi-purpose teleconference platform.
  • I did have some trouble with larger groups (5+) when it was Appear.in but almost always use it for small 1-on-1 or 3 person meetings.
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Xero
  • Currently the timesheet function allows staff to input time for overlapping periods which can cause some headaches when it comes to payroll and invoicing. We understand this is being addressed.
  • The amount of flexibility in the product can create some challenges when setting up the jobs database at the onset. It is a daunting challenge but worthwhile when completed correctly and rolled out across the firm. Adding new jobs is much easier.
  • No search function to find a specific job, you have to scroll through all jobs allocated to you.
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Likelihood to Renew
Whereby
We are using a larger tool suite that already includes video conferencing instead of our older approach of using different apps from different vendors. appear.in has a simple but great set of features but its pricing scheme is not as scalable as we really need in a 500+ employee company.
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Xero
Because we can't imagine being without it!
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Usability
Whereby
Very easy to use, technical and non-technical colleagues have used it with no instructions needed. That says all about the app and services.
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Xero
It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
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Support Rating
Whereby
Never had to contact support, so we cannot give a rating for their overall support. When we noticed the audio was not always great quality, we simply educated our users to mute the mic and use the in-room conference phone which is connected via a dedicated VOIP link and had much better voice quality. The video performance varied by locations network speed and found it got much worse when the room size increased to over 4 connections.
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Xero
The support team are excellent. The only downside is that you can't phone them!
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Implementation Rating
Whereby
After a recommendation from a partner, as the system is very easy to use, we simply start.
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Xero
Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks? What are you going to give clients i.e. how will your proposals and invoices look?
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Alternatives Considered
Whereby
I find Zoom more complicated to use and harder to use because a lot of people do not like having to download things to their computers or devices and Whereby is so easy to get connected with . I like that Zoom offers larger rooms, but at this point the cost is not worth the extra expense.
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Xero
WorkflowMax is much much easier than Streamtime, much more affordable and easier to try out and see if it meets your needs. Streamtime is a great comprehensive product but we lost a year's subscription in investment because we couldn't get answers to the support questions we needed and they had a no refund policy!
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Return on Investment
Whereby
  • In general, any sort of online collaborations saves a lot on your budget. The meetings are rather more on time and can be efficient and short.
  • Easy to drop-by and have a small talk with clients/teammates within COVID era.
  • The URL makes you look fancy instead of a random hash.
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Xero
  • Max enables Loan Assistant to invoice very quickly and easily and integration with Xero for card payments brings our cashflow forward.
  • Max enables the Loan Assistant team to manage their workflow in an efficient and productive way. The team all work from home. It is the centre of our Loan Assistant universe.
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ScreenShots

Whereby Screenshots

Screenshot of Easy video meetings in your browser. No downloads, no login.Screenshot of Up to 50 participants in Townhall rooms.Screenshot of Record, save, and share meetings.

WorkflowMax Screenshots

Screenshot of WorkflowMax Quoting SoftwareScreenshot of WorkflowMax CRM SoftwareScreenshot of WorkflowMax Project Management SoftwareScreenshot of WorkflowMax Mobile SiteScreenshot of Job Costing | WorkflowMaxScreenshot of Powerful Custom Reporting | WorkflowMax