What users are saying about
4 Ratings
93 Ratings
4 Ratings
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Score 8 out of 101
93 Ratings
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Score 8.1 out of 101

Likelihood to Recommend

Apptivo

(UPDATE: Please note that my review was for the Version 5 of their apps. They have recently updated 2 of their main apps to V6 which show a lot of improvements. The sad thing however is that many of their 40+ apps never even made to V5 let alone V6. V5 to V6 has taken over a year and only the core apps are getting attention.)

As it stands Apptivo is only useful for one person or sole trader type entities. If your business wants to use all the apps and works internationally then Apptivo will create headaches and frustration rather than increasing productivity. They may solve many of the 100+ items we provided them with free of charge in an upcoming release, but we left with a bad taste in our mouth. Countless hours lost in our business while we acted as bug finders for Apptivo while paying for the product.
No photo available

Podio

Some people seemed to be confused by too many options. Customizing your work in a digital workspace needs means rethinking your possibilities by knowing your toolset well. In the beginning, I was a little bit frustrated, because I didn't see all these options and there was a lack of best practise. Studying the large Podio App Store solutions helped me to understand. If you do not have the time it's the best moment for getting in contact with one of the Podio partners.
Jan Florian Maas profile photo

Feature Rating Comparison

Sales Force Automation

Apptivo
4.7
Podio
Customer data management / contact management
Apptivo
8.7
Podio
Workflow management
Apptivo
6.8
Podio
Territory management
Apptivo
4.5
Podio
Opportunity management
Apptivo
4.5
Podio
Integration with email client (e.g., Outlook or Gmail)
Apptivo
6.0
Podio
Quote & order management
Apptivo
1.0
Podio
Interaction tracking
Apptivo
1.8
Podio
Channel / partner relationship management
Apptivo
4.5
Podio

Customer Service & Support

Apptivo
5.7
Podio
Case management
Apptivo
7.7
Podio
Help desk management
Apptivo
3.6
Podio

Marketing Automation

Apptivo
4.5
Podio
Lead management
Apptivo
4.5
Podio
Email marketing
Apptivo
4.5
Podio

CRM Project Management

Apptivo
7.3
Podio
Task management
Apptivo
8.7
Podio
Billing and invoicing management
Apptivo
4.5
Podio
Reporting
Apptivo
8.7
Podio

Customization

Apptivo
6.4
Podio
Custom fields
Apptivo
6.4
Podio
Custom objects
Apptivo
6.4
Podio

Security

Apptivo
9.8
Podio
Single sign-on capability
Apptivo
9.9
Podio
Role-based user permissions
Apptivo
9.7
Podio

Platform

Apptivo
9.7
Podio
Mobile access
Apptivo
9.7
Podio

Project Management

Apptivo
Podio
7.7
Task Management
Apptivo
Podio
9.2
Resource Management
Apptivo
Podio
7.5
Gantt Charts
Apptivo
Podio
6.9
Scheduling
Apptivo
Podio
6.5
Workflow Automation
Apptivo
Podio
8.6
Team Collaboration
Apptivo
Podio
9.5
Support for Agile Methodology
Apptivo
Podio
8.0
Support for Waterfall Methodology
Apptivo
Podio
8.5
Document Management
Apptivo
Podio
7.5
Email integration
Apptivo
Podio
7.4
Mobile Access
Apptivo
Podio
6.1
Timesheet Tracking
Apptivo
Podio
6.7
Change request and Case Management
Apptivo
Podio
6.9
Budget and Expense Management
Apptivo
Podio
8.9

Professional Services Automation

Apptivo
Podio
7.7
Quotes/estimates
Apptivo
Podio
8.3
Invoicing
Apptivo
Podio
7.5
Project & financial reporting
Apptivo
Podio
7.4
Integration with accounting software
Apptivo
Podio
7.5

Pros

Apptivo

  • Good for streamlining project management on projects over a long life cycle.
  • Helpful in keeping contacts up to date and relevant.
  • Streamlines processes across the organization where there are many departments.
No photo available

Podio

  • Very easy for people without coding or technical skills to set up and maintain information in "Apps".
  • Platform is very easy to learn and adopt--it's intuitive.
  • Project management potential is awesome--instead of having to fit your projects into a structure that is industry specific, you can build an app that tracks what you want, in the order you want it.
  • Has a "relationship" field that allows you to relate an individual item or record to a record in another app. It effectively gives some of the functionality of a relational database.
  • Very useful for information sharing when staff members are in different regions or places.
Amy Smoucha profile photo

Cons

Apptivo

  • Homescreen claims to be the center of the application however the sub sections are mostly flawed or do not function as one would expect.
  • The built in email client kinda works but depending on which section of the app you are in the default font will be different from your signature. Also you cannot add a cell phone to staff signatures. I asked about this for months. It was never fixed. When will CRM companies learn that email is STILL the center of many business. It is unacceptable to have different fonts in the same mail and signatures that change from client to client.
  • They frequently messed up our contact data.
  • Multi currency exists on invoices but not on other apps.
  • Fragmentation with their apps....some apps are still on version 3 some on 4 and some on version 5. This means you are forced to deal with 2 or more different user interfaces within the same app.
  • No consistency between the apps.
  • Often there is little or no integration between the apps inside Apptivo.
No photo available

Podio

  • Like a set of old-school Lego, you must know what you want to do with it before digging in. Just creating an account to “give it a try” won't do. This requires planning, and discipline to execute.
  • As of the date of the review, some functions, like CRM fall a little short of dedicated SaaS solutions. A lot can be achieved, however, with API and outside extension.
  • Again, as of date of review: No built-in task dependencies or Gantt chart functionality.
  • Somewhere along the line we lost Google Apps integration, which was a great way to clean the inbox. One used to be able to create a Task from within a message, which in turn would include the body of the email message for reference.
  • Calendar integration is convoluted. Global calendar, Workspace calendars. IT gets a little unwieldy to manage.
  • Sharing with clients is impractical.
Nando Cabán-Méndez profile photo

Likelihood to Renew

Apptivo

No score
No answers yet
No answers on this topic

Podio

Podio 9.1
Based on 17 answers
I have a sales rep who is putting me in touch with a new support team member and we're supposed to have a meeting next week. It does not look particularly likely that we will end up choosing Podio based on my initial customer service experience, but I am not closing the door entirely. It's going to be an uphill battle for sure, but it is not entirely out of the question, particularly if they have improved task management on the horizon and can demonstrate a greatly improved attitude.
No photo available

Usability

Apptivo

Apptivo 2.7
Based on 1 answer
Our uses kept running into bugs that stopped them from doing simple things like creating a contact or selecting an item from a custom drop list which is required to save the contact or item. This of course is after time was spent filling out all the previous data which gets lost when you cannot complete the form. This is just one example of many.
No photo available

Podio

Podio 6.0
Based on 2 answers
Ease to use. Modify it yourself to suit your needs
No photo available

Reliability and Availability

Apptivo

No score
No answers yet
No answers on this topic

Podio

Podio 8.0
Based on 4 answers
Never experienced an off-time. Minor Bugs often solved within hours after reporting.
Jan Florian Maas profile photo

Performance

Apptivo

No score
No answers yet
No answers on this topic

Podio

Podio 8.0
Based on 2 answers
It works all the time and if I have a question, support get back to me ASAP
No photo available

Support

Apptivo

No score
No answers yet
No answers on this topic

Podio

Podio 10.0
Based on 3 answers
Podio support was always responsive and very quick to provide answers and assistance during the history of using this product, their support team has always been top notch. There have been several cases where calling podio support a feature was not available and they provided either workaround solutions or added the features straight into their roadmap.
No photo available

Implementation

Apptivo

Apptivo 3.6
Based on 1 answer
If you are starting a business and want a free app or nearly free app that can grow with you....then apptivo could be for you. However if you grow faster than them then you will be quickly seeking alternatives
No photo available

Podio

Podio 7.0
Based on 1 answer
Could of got more help sooner and mapped out structure after the 1st month. Future planning
No photo available

Alternatives Considered

Apptivo

The price was right for what we needed to use Apptivo for (the CRM and the contact management/project management models). And, we needed something basic and easy to implement so we could get up and running with little down time. The other systems we evaluated didn't seem to have the exact pricing and features/functionality we were looking for so we made the determination that Apptivo would be the best fit.
No photo available

Podio

Compared to Salesforce: Podio is not as robust as a tool for CRM tracking. It also doesn't have the in-email capabilities that SF offers. Compared to Basecamp: Podio is somewhat similar to Basecamp but doesn't offer the same functionality with checking items off and archiving projects.Compared to Zoho Projects: Podio is vastly superior to Zoho Project's lack of flexibility (requiring a development team to build) and accessibility by all members (Zoho Projects requires a very limited number of "owners" of projects which makes it difficult if multiple owners need to assign one or more people to a project).
No photo available

Scalability

Apptivo

No score
No answers yet
No answers on this topic

Podio

Podio 10.0
Based on 2 answers
As you business grows, so does Podio. There seems to be no limit to the workspace and apps you can create on the platform
No photo available

Return on Investment

Apptivo

  • Helped us increase time to completion of projects.
  • Allowed us to execute on customer service and response times.
  • Elevated our department's visibility within the organization for a more streamlined workflow.
No photo available

Podio

  • Podio is great for task assignment and tracking. The ability to enter and assign tasks from mobile and track their completion saves me several phone calls a day.
  • Podio outdoes email as my go to place to search for information. The ability to forward emails into the system, organize by projects and contacts, and search it all saves considerable time and confusion.
  • Podio has considerable potential to reduce overall admin time spent organizing information (filing, tracking, etc) The ability to keep a single record of a given piece of information without being tied to email vs file structure works very well.
Keller Baum profile photo

Pricing Details

Apptivo

General

Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional

Apptivo Editions & Modules

Edition
StarterFree1
Premium$101
Ultimate$251
EnterpriseN/A
  1. Per User per Month
Additional Pricing Details

Podio

General

Free Trial
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No

Podio Editions & Modules

Additional Pricing Details

Add comparison