What users are saying about
4 Ratings
21 Ratings
4 Ratings
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Score 8 out of 101
21 Ratings
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Score 9 out of 101

Likelihood to Recommend

Apptivo

(UPDATE: Please note that my review was for the Version 5 of their apps. They have recently updated 2 of their main apps to V6 which show a lot of improvements. The sad thing however is that many of their 40+ apps never even made to V5 let alone V6. V5 to V6 has taken over a year and only the core apps are getting attention.)

As it stands Apptivo is only useful for one person or sole trader type entities. If your business wants to use all the apps and works internationally then Apptivo will create headaches and frustration rather than increasing productivity. They may solve many of the 100+ items we provided them with free of charge in an upcoming release, but we left with a bad taste in our mouth. Countless hours lost in our business while we acted as bug finders for Apptivo while paying for the product.
No photo available

OmniFocus

1) Great for managing your work and personal activities.2) One of the best implementations of the Getting Things Done method.3) Not really suited for collaborative work management; OmniFocus is managed on a per-user basis so you can't share/assign tasks.
Ash Sharma profile photo

Feature Rating Comparison

Sales Force Automation

Apptivo
4.7
OmniFocus
Customer data management / contact management
Apptivo
8.7
OmniFocus
Workflow management
Apptivo
6.8
OmniFocus
Territory management
Apptivo
4.5
OmniFocus
Opportunity management
Apptivo
4.5
OmniFocus
Integration with email client (e.g., Outlook or Gmail)
Apptivo
6.0
OmniFocus
Quote & order management
Apptivo
1.0
OmniFocus
Interaction tracking
Apptivo
1.8
OmniFocus
Channel / partner relationship management
Apptivo
4.5
OmniFocus

Customer Service & Support

Apptivo
5.7
OmniFocus
Case management
Apptivo
7.7
OmniFocus
Help desk management
Apptivo
3.6
OmniFocus

Marketing Automation

Apptivo
4.5
OmniFocus
Lead management
Apptivo
4.5
OmniFocus
Email marketing
Apptivo
4.5
OmniFocus

CRM Project Management

Apptivo
7.3
OmniFocus
Task management
Apptivo
8.7
OmniFocus
Billing and invoicing management
Apptivo
4.5
OmniFocus
Reporting
Apptivo
8.7
OmniFocus

Customization

Apptivo
6.4
OmniFocus
Custom fields
Apptivo
6.4
OmniFocus
Custom objects
Apptivo
6.4
OmniFocus

Security

Apptivo
9.8
OmniFocus
Single sign-on capability
Apptivo
9.9
OmniFocus
Role-based user permissions
Apptivo
9.7
OmniFocus

Platform

Apptivo
9.7
OmniFocus
Mobile access
Apptivo
9.7
OmniFocus

Project Management

Apptivo
OmniFocus
7.3
Task Management
Apptivo
OmniFocus
9.9
Resource Management
Apptivo
OmniFocus
7.3
Gantt Charts
Apptivo
OmniFocus
1.0
Scheduling
Apptivo
OmniFocus
8.3
Workflow Automation
Apptivo
OmniFocus
9.1
Team Collaboration
Apptivo
OmniFocus
10.0
Support for Agile Methodology
Apptivo
OmniFocus
10.0
Support for Waterfall Methodology
Apptivo
OmniFocus
10.0
Document Management
Apptivo
OmniFocus
6.2
Email integration
Apptivo
OmniFocus
8.3
Mobile Access
Apptivo
OmniFocus
9.4
Timesheet Tracking
Apptivo
OmniFocus
1.0
Change request and Case Management
Apptivo
OmniFocus
10.0
Budget and Expense Management
Apptivo
OmniFocus
1.0

Professional Services Automation

Apptivo
OmniFocus
2.7
Quotes/estimates
Apptivo
OmniFocus
7.0
Invoicing
Apptivo
OmniFocus
1.0
Project & financial reporting
Apptivo
OmniFocus
2.0
Integration with accounting software
Apptivo
OmniFocus
1.0

Pros

Apptivo

  • Built in support for new users.
  • Basic crm works...just dont expect it do anything well beyond the basic.
  • Price.
  • Google Apps integration is better than a lot of the competition who charge and anwful lot more.
  • They are open to and try adapt quickly based on customer feedback.
No photo available

OmniFocus

  • Planning. I have created templates for case management that I can cut and past into new cases. I use OmniFocus not only to stay on track with big picture items, but to keep in mind interesting thoughts that occur to me.
  • Accountability. I am better able to work ahead of deadlines using OmniFocus. OmniFocus is OS agnostic. My daily planning is done on my MacBook. I often add tasks using OmniFocus for iOS. I often use Siri to add tasks to OmniFocus while in the car ("Siri, open OmniFocus"). The dictated action items go into my Inbox, and I organize them (and clean up the almost inevitable grammar errors) when I am back in front of my computer.
  • Organizing by life focus. This is my default way to organize in OmniFocus. My big categories are Family, Work, Heath, Household. Work is then broken down by (1) administrative tasks (e.g., trust accounting, billing), (2) client matters, (3) business development, (4) miscellaneous. I can get as granular as I want to get, but can always back out to the 30,000 foot view.
  • Organizing by deadline. You don't have to assign deadlines to every task, which makes it helpful to keep in mind what is really important (e.g., the deadline to file an appeal).
Brad Pearce profile photo

Cons

Apptivo

  • Homescreen claims to be the center of the application however the sub sections are mostly flawed or do not function as one would expect.
  • The built in email client kinda works but depending on which section of the app you are in the default font will be different from your signature. Also you cannot add a cell phone to staff signatures. I asked about this for months. It was never fixed. When will CRM companies learn that email is STILL the center of many business. It is unacceptable to have different fonts in the same mail and signatures that change from client to client.
  • They frequently messed up our contact data.
  • Multi currency exists on invoices but not on other apps.
  • Fragmentation with their apps....some apps are still on version 3 some on 4 and some on version 5. This means you are forced to deal with 2 or more different user interfaces within the same app.
  • No consistency between the apps.
  • Often there is little or no integration between the apps inside Apptivo.
No photo available

OmniFocus

  • Would love to see OmniFocus come up with an App that works with Windows so that it could sync for multiplatform users, that is a HUGE blind spot for me personally right now.
Che Odom profile photo

Likelihood to Renew

Apptivo

No score
No answers yet
No answers on this topic

OmniFocus

OmniFocus 10.0
Based on 1 answer
Over the past 4 years of use I still haven't found any product that comes close in terms of capability
Ash Sharma profile photo

Usability

Apptivo

Apptivo 2.7
Based on 1 answer
Our uses kept running into bugs that stopped them from doing simple things like creating a contact or selecting an item from a custom drop list which is required to save the contact or item. This of course is after time was spent filling out all the previous data which gets lost when you cannot complete the form. This is just one example of many.
No photo available

OmniFocus

No score
No answers yet
No answers on this topic

Implementation

Apptivo

Apptivo 3.6
Based on 1 answer
If you are starting a business and want a free app or nearly free app that can grow with you....then apptivo could be for you. However if you grow faster than them then you will be quickly seeking alternatives
No photo available

OmniFocus

No score
No answers yet
No answers on this topic

Alternatives Considered

Apptivo

Sellsy is the app that comes closest in terms of feature set. It is a lot more expensive but even with its flaws and terrible Google integration is still is a measurably better product in terms of taking care of your business. Unfortunately for Apptivo it tries to do everything with its 40+ apps but not one of those apps succeed in being great when compared to the competition. The competition in all cases are much more expensive than Apptivo but it is a case of you get what you pay for.

Solve360 is probably the best Google integrated crm product on the market today however it is not a business management platform. Work[etc] is another great platform with excellent Google integration but doesn't do stock management or multi-currency. Also way over-priced!
No photo available

OmniFocus

The closest analog to OmniFocus is Todoist. OmniFocus, however, runs circles around Todoist and every other to-do list and reminder system. OmniFocus is not just best in class, it is in a class by itself. I feel somewhat incompetent saying more about how powerful OmniFocus is. I know that there are others who have done far more with OmniFocus. I am quite comfortable using it, but want to learn more so that I can improve the usefulness of OmniFocus.
Brad Pearce profile photo

Return on Investment

Apptivo

  • It cost us money.
  • We lost a few hundred man hours on this. We stuck with them for a while based upon the promises received and the excellent speed at which support would reply to concerns. However fixes to the big issues still have not arrived a year later.
No photo available

OmniFocus

  • By introducing OmniFocus into my business I have been able to implement standardised working practices across the team; it has made the adoption of the GTD method much easier for the employees who had never come across it before
  • The flexibility and richness of the application mean that all team members are constantly living with OmniFocus - we have virtually eradicated all other modes of activity and planning capture, so no bits of paper or post-it notes, no emails to self, no accumulation of files with crib notes, no illegible notes scribbled in books, etc. Everything is captured at source in OmniFocus. Project meetings with clients and internal team meetings are driven via OmniFocus so we always know "what's next"
  • As a team I've seen improvements in morale and attitude as OmniFocus has enabled them to cultivate the right habits around effective productivity; these improved working practices in the office via OmniFocus are now also being put in place at home for some of the employees giving them a greater sense of control and visibility in their professional and social lives
Ash Sharma profile photo

Pricing Details

Apptivo

General

Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional

Apptivo Editions & Modules

Apptivo
Edition
Starter
Free1
Premium
$101
Ultimate
$251
Enterprise
N/A
1. Per User per Month
Additional Pricing Details

OmniFocus

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?

OmniFocus Editions & Modules

OmniFocus
Additional Pricing Details

Add comparison