What users are saying about

Apptivo

4 Ratings

OmniFocus

16 Ratings

Apptivo

4 Ratings
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Score 8 out of 101

OmniFocus

16 Ratings
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Score 9.2 out of 101

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Likelihood to Recommend

Apptivo

(UPDATE: Please note that my review was for the Version 5 of their apps. They have recently updated 2 of their main apps to V6 which show a lot of improvements. The sad thing however is that many of their 40+ apps never even made to V5 let alone V6. V5 to V6 has taken over a year and only the core apps are getting attention.)

As it stands Apptivo is only useful for one person or sole trader type entities. If your business wants to use all the apps and works internationally then Apptivo will create headaches and frustration rather than increasing productivity. They may solve many of the 100+ items we provided them with free of charge in an upcoming release, but we left with a bad taste in our mouth. Countless hours lost in our business while we acted as bug finders for Apptivo while paying for the product.
No photo available

OmniFocus

1) Great for managing your work and personal activities.2) One of the best implementations of the Getting Things Done method.3) Not really suited for collaborative work management; OmniFocus is managed on a per-user basis so you can't share/assign tasks.
Ash Sharma profile photo

Feature Rating Comparison

Sales Force Automation

Apptivo
4.7
OmniFocus
Customer data management / contact management
Apptivo
8.7
OmniFocus
Workflow management
Apptivo
6.8
OmniFocus
Territory management
Apptivo
4.5
OmniFocus
Opportunity management
Apptivo
4.5
OmniFocus
Integration with email client (e.g., Outlook or Gmail)
Apptivo
6.0
OmniFocus
Quote & order management
Apptivo
1.0
OmniFocus
Interaction tracking
Apptivo
1.8
OmniFocus
Channel / partner relationship management
Apptivo
4.5
OmniFocus

Customer Service & Support

Apptivo
5.7
OmniFocus
Case management
Apptivo
7.7
OmniFocus
Help desk management
Apptivo
3.6
OmniFocus

Marketing Automation

Apptivo
4.5
OmniFocus
Lead management
Apptivo
4.5
OmniFocus
Email marketing
Apptivo
4.5
OmniFocus

CRM Project Management

Apptivo
7.3
OmniFocus
Task management
Apptivo
8.7
OmniFocus
Billing and invoicing management
Apptivo
4.5
OmniFocus
Reporting
Apptivo
8.7
OmniFocus

Customization

Apptivo
6.4
OmniFocus
Custom fields
Apptivo
6.4
OmniFocus
Custom objects
Apptivo
6.4
OmniFocus

Security

Apptivo
9.8
OmniFocus
Single sign-on capability
Apptivo
9.9
OmniFocus
Role-based user permissions
Apptivo
9.7
OmniFocus

Platform

Apptivo
9.7
OmniFocus
Mobile access
Apptivo
9.7
OmniFocus

Project Management

Apptivo
OmniFocus
6.0
Task Management
Apptivo
OmniFocus
9.8
Resource Management
Apptivo
OmniFocus
5.1
Gantt Charts
Apptivo
OmniFocus
1.0
Scheduling
Apptivo
OmniFocus
7.7
Workflow Automation
Apptivo
OmniFocus
6.9
Team Collaboration
Apptivo
OmniFocus
1.0
Support for Agile Methodology
Apptivo
OmniFocus
10.0
Support for Waterfall Methodology
Apptivo
OmniFocus
10.0
Document Management
Apptivo
OmniFocus
4.1
Email integration
Apptivo
OmniFocus
7.6
Mobile Access
Apptivo
OmniFocus
9.0
Timesheet Tracking
Apptivo
OmniFocus
1.0
Change request and Case Management
Apptivo
OmniFocus
9.8
Budget and Expense Management
Apptivo
OmniFocus
1.0

Professional Services Automation

Apptivo
OmniFocus
2.7
Quotes/estimates
Apptivo
OmniFocus
6.9
Invoicing
Apptivo
OmniFocus
1.0
Project & financial reporting
Apptivo
OmniFocus
2.0
Integration with accounting software
Apptivo
OmniFocus
1.0

Pros

  • Built in support for new users.
  • Basic crm works...just dont expect it do anything well beyond the basic.
  • Price.
  • Google Apps integration is better than a lot of the competition who charge and anwful lot more.
  • They are open to and try adapt quickly based on customer feedback.
No photo available
  • Contexts! I use my own contexts to organize To-Dos. For example: Full Focus, Brain Dead, Short Dashes, Thinking, and Top 6. This allows me to easily find a short task I can do in the 15 minutes I have. Or if I'm mentally drained, I can find things that I can do at that time.
  • Perspectives is another great feature. These are custom searches that are saved as common "views". Using projects, context, due dates, defer dates, and Status allows me to have much more control over what I see. For example, I have a context that only shows me work To-do's that are due today. I have another that shows my personal/home to-dos. Another option is to use location services that can notify you or list things you can do based on location. This is a great way to separate home and work tasks.
  • Syncing across devices is important, particularly for productivity needs. OmniFocus sync works so well, you never think about it once it is set up.
  • The user interface is very easy to work with and looks nice. It is the kind of tool that allows you to work with it and not get in the way.
Doug Eli profile photo

Cons

  • Homescreen claims to be the center of the application however the sub sections are mostly flawed or do not function as one would expect.
  • The built in email client kinda works but depending on which section of the app you are in the default font will be different from your signature. Also you cannot add a cell phone to staff signatures. I asked about this for months. It was never fixed. When will CRM companies learn that email is STILL the center of many business. It is unacceptable to have different fonts in the same mail and signatures that change from client to client.
  • They frequently messed up our contact data.
  • Multi currency exists on invoices but not on other apps.
  • Fragmentation with their apps....some apps are still on version 3 some on 4 and some on version 5. This means you are forced to deal with 2 or more different user interfaces within the same app.
  • No consistency between the apps.
  • Often there is little or no integration between the apps inside Apptivo.
No photo available
  • I'd like to see more customization options for keyboard navigation. There are two preconfigured sets of settings, but no option to modify.
  • Sometimes synchronization between desktop and mobile doesn't push, and I need to manually refresh.
  • Attachment support is clunky.
John Rougeux profile photo

Likelihood to Renew

No score
No answers yet
No answers on this topic
OmniFocus10.0
Based on 1 answer
Over the past 4 years of use I still haven't found any product that comes close in terms of capability
Ash Sharma profile photo

Usability

Apptivo2.7
Based on 1 answer
Our uses kept running into bugs that stopped them from doing simple things like creating a contact or selecting an item from a custom drop list which is required to save the contact or item. This of course is after time was spent filling out all the previous data which gets lost when you cannot complete the form. This is just one example of many.
No photo available
No score
No answers yet
No answers on this topic

Implementation

Apptivo3.6
Based on 1 answer
If you are starting a business and want a free app or nearly free app that can grow with you....then apptivo could be for you. However if you grow faster than them then you will be quickly seeking alternatives
No photo available
No score
No answers yet
No answers on this topic

Alternatives Considered

Sellsy is the app that comes closest in terms of feature set. It is a lot more expensive but even with its flaws and terrible Google integration is still is a measurably better product in terms of taking care of your business. Unfortunately for Apptivo it tries to do everything with its 40+ apps but not one of those apps succeed in being great when compared to the competition. The competition in all cases are much more expensive than Apptivo but it is a case of you get what you pay for.

Solve360 is probably the best Google integrated crm product on the market today however it is not a business management platform. Work[etc] is another great platform with excellent Google integration but doesn't do stock management or multi-currency. Also way over-priced!
No photo available
Most of the others are basic check lists. It is the context and perspectives of OmniFocus that has me using it. Using it is not as easy as others, but not as complicated as some (I'm looking at you Project!).The developers are also top notch. They don't release bad software, and while they don't update it to full versions often (V1, V2, V3?), that does mean you don't pay for upgrades often either. New features are added to the version you already have at a remarkable rate.
Doug Eli profile photo

Return on Investment

  • It cost us money.
  • We lost a few hundred man hours on this. We stuck with them for a while based upon the promises received and the excellent speed at which support would reply to concerns. However fixes to the big issues still have not arrived a year later.
No photo available
  • It has allowed some key directors to stay more focused and get things done faster and on time.
Doug Eli profile photo

Pricing Details

Apptivo

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
Apptivo Editions & Modules
Apptivo
Edition
Starter
Free1
Premium
$101
Ultimate
$251
Enterprise
N/A
1. Per User per Month
Additional Pricing Details

OmniFocus

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
OmniFocus Editions & Modules
OmniFocus
Additional Pricing Details