What users are saying about

Apptivo

4 Ratings

Podio

89 Ratings

Apptivo

4 Ratings
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Score 8 out of 101

Podio

89 Ratings
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Score 7.5 out of 101

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Likelihood to Recommend

Apptivo

(UPDATE: Please note that my review was for the Version 5 of their apps. They have recently updated 2 of their main apps to V6 which show a lot of improvements. The sad thing however is that many of their 40+ apps never even made to V5 let alone V6. V5 to V6 has taken over a year and only the core apps are getting attention.)

As it stands Apptivo is only useful for one person or sole trader type entities. If your business wants to use all the apps and works internationally then Apptivo will create headaches and frustration rather than increasing productivity. They may solve many of the 100+ items we provided them with free of charge in an upcoming release, but we left with a bad taste in our mouth. Countless hours lost in our business while we acted as bug finders for Apptivo while paying for the product.
No photo available

Podio

I think Podio is flexible enough to be useful to almost any non profit or business. We built a suite of apps for event planning that completely streamlined our planning and logistics.
Amy Smoucha profile photo

Feature Rating Comparison

Sales Force Automation

Apptivo
4.7
Podio
Customer data management / contact management
Apptivo
8.7
Podio
Workflow management
Apptivo
6.8
Podio
Territory management
Apptivo
4.5
Podio
Opportunity management
Apptivo
4.5
Podio
Integration with email client (e.g., Outlook or Gmail)
Apptivo
6.0
Podio
Quote & order management
Apptivo
1.0
Podio
Interaction tracking
Apptivo
1.8
Podio
Channel / partner relationship management
Apptivo
4.5
Podio

Customer Service & Support

Apptivo
5.7
Podio
Case management
Apptivo
7.7
Podio
Help desk management
Apptivo
3.6
Podio

Marketing Automation

Apptivo
4.5
Podio
Lead management
Apptivo
4.5
Podio
Email marketing
Apptivo
4.5
Podio

CRM Project Management

Apptivo
7.3
Podio
Task management
Apptivo
8.7
Podio
Billing and invoicing management
Apptivo
4.5
Podio
Reporting
Apptivo
8.7
Podio

Customization

Apptivo
6.4
Podio
Custom fields
Apptivo
6.4
Podio
Custom objects
Apptivo
6.4
Podio

Security

Apptivo
9.8
Podio
Single sign-on capability
Apptivo
9.9
Podio
Role-based user permissions
Apptivo
9.7
Podio

Platform

Apptivo
9.7
Podio
Mobile access
Apptivo
9.7
Podio

Project Management

Apptivo
Podio
6.7
Task Management
Apptivo
Podio
9.4
Resource Management
Apptivo
Podio
7.3
Gantt Charts
Apptivo
Podio
4.5
Scheduling
Apptivo
Podio
6.6
Workflow Automation
Apptivo
Podio
8.3
Team Collaboration
Apptivo
Podio
9.1
Support for Agile Methodology
Apptivo
Podio
7.5
Support for Waterfall Methodology
Apptivo
Podio
4.5
Document Management
Apptivo
Podio
5.9
Email integration
Apptivo
Podio
6.4
Mobile Access
Apptivo
Podio
6.3
Timesheet Tracking
Apptivo
Podio
5.5
Change request and Case Management
Apptivo
Podio
6.0
Budget and Expense Management
Apptivo
Podio
7.0

Professional Services Automation

Apptivo
Podio
6.0
Quotes/estimates
Apptivo
Podio
5.5
Invoicing
Apptivo
Podio
5.5
Project & financial reporting
Apptivo
Podio
6.3
Integration with accounting software
Apptivo
Podio
7.0

Pros

  • Built in support for new users.
  • Basic crm works...just dont expect it do anything well beyond the basic.
  • Price.
  • Google Apps integration is better than a lot of the competition who charge and anwful lot more.
  • They are open to and try adapt quickly based on customer feedback.
No photo available
  • Keeping track of hundreds of our client contacts and key information and meeting notes.
  • Customizable apps that work with Globiflow to remind us of key deadlines.
  • Customizable templates within apps that remind us to log the right information.
Heather Neisen profile photo

Cons

  • Homescreen claims to be the center of the application however the sub sections are mostly flawed or do not function as one would expect.
  • The built in email client kinda works but depending on which section of the app you are in the default font will be different from your signature. Also you cannot add a cell phone to staff signatures. I asked about this for months. It was never fixed. When will CRM companies learn that email is STILL the center of many business. It is unacceptable to have different fonts in the same mail and signatures that change from client to client.
  • They frequently messed up our contact data.
  • Multi currency exists on invoices but not on other apps.
  • Fragmentation with their apps....some apps are still on version 3 some on 4 and some on version 5. This means you are forced to deal with 2 or more different user interfaces within the same app.
  • No consistency between the apps.
  • Often there is little or no integration between the apps inside Apptivo.
No photo available
  • The calendar is helpful, but it's not customizable yet. It'd be great if there could be color coding options to help with the organization.
No photo available

Likelihood to Renew

No score
No answers yet
No answers on this topic
Podio9.1
Based on 17 answers
I will renew our Podio contract when it expires because with Podio we generate revenue, streamline our own processes and our Podio instance grows with our company.
Harold Klaassen profile photo

Usability

Apptivo2.7
Based on 1 answer
Our uses kept running into bugs that stopped them from doing simple things like creating a contact or selecting an item from a custom drop list which is required to save the contact or item. This of course is after time was spent filling out all the previous data which gets lost when you cannot complete the form. This is just one example of many.
No photo available
Podio6.0
Based on 2 answers
It is usable, for sure. Requires a bit of thinking to be really useful.
No photo available

Reliability and Availability

No score
No answers yet
No answers on this topic
Podio8.0
Based on 4 answers
Never experienced an off-time. Minor Bugs often solved within hours after reporting.
Jan Florian Maas profile photo

Performance

No score
No answers yet
No answers on this topic
Podio8.0
Based on 2 answers
It works all the time and if I have a question, support get back to me ASAP
No photo available

Support

No score
No answers yet
No answers on this topic
Podio9.0
Based on 2 answers
Very fast responses from our own CSM. Very knowledgable and eager to make us successful
Harold Klaassen profile photo

Implementation

Apptivo3.6
Based on 1 answer
If you are starting a business and want a free app or nearly free app that can grow with you....then apptivo could be for you. However if you grow faster than them then you will be quickly seeking alternatives
No photo available
Podio7.0
Based on 1 answer
Could of got more help sooner and mapped out structure after the 1st month. Future planning
No photo available

Alternatives Considered

Sellsy is the app that comes closest in terms of feature set. It is a lot more expensive but even with its flaws and terrible Google integration is still is a measurably better product in terms of taking care of your business. Unfortunately for Apptivo it tries to do everything with its 40+ apps but not one of those apps succeed in being great when compared to the competition. The competition in all cases are much more expensive than Apptivo but it is a case of you get what you pay for.

Solve360 is probably the best Google integrated crm product on the market today however it is not a business management platform. Work[etc] is another great platform with excellent Google integration but doesn't do stock management or multi-currency. Also way over-priced!
No photo available
We felt that Podio was more customizable than Wrike and met more of our needs as a company since it was able to go even deeper into managing projects by automating workflows with the webforms.
No photo available

Scalability

No score
No answers yet
No answers on this topic
Podio10.0
Based on 2 answers
As you business grows, so does Podio. There seems to be no limit to the workspace and apps you can create on the platform
No photo available

Return on Investment

  • It cost us money.
  • We lost a few hundred man hours on this. We stuck with them for a while based upon the promises received and the excellent speed at which support would reply to concerns. However fixes to the big issues still have not arrived a year later.
No photo available
  • Overall communication & collaboration across team was made better.
Bargav Kondapu profile photo

Pricing Details

Apptivo

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
Apptivo Editions & Modules
Apptivo
Edition
Starter
Free1
Premium
$101
Ultimate
$251
Enterprise
N/A
1. Per User per Month
Additional Pricing Details

Podio

General
Free Trial
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Podio Editions & Modules
Podio
Additional Pricing Details