What users are saying about
4 Ratings
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73 Ratings
4 Ratings
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Score 8 out of 101

Todoist

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73 Ratings
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Score 8.8 out of 101

Likelihood to Recommend

Apptivo

(UPDATE: Please note that my review was for the Version 5 of their apps. They have recently updated 2 of their main apps to V6 which show a lot of improvements. The sad thing however is that many of their 40+ apps never even made to V5 let alone V6. V5 to V6 has taken over a year and only the core apps are getting attention.)

As it stands Apptivo is only useful for one person or sole trader type entities. If your business wants to use all the apps and works internationally then Apptivo will create headaches and frustration rather than increasing productivity. They may solve many of the 100+ items we provided them with free of charge in an upcoming release, but we left with a bad taste in our mouth. Countless hours lost in our business while we acted as bug finders for Apptivo while paying for the product.
No photo available

Todoist

I personally love Todoist. It helps me manage my day in the office and at home. Honestly, I don't know how I used to live without it. If you're personally looking for a simple checklist or project management software, there's nothing better than Todoist for simplicity, ease of use and price. If you're looking for a robust, advanced business project management software, there may be better options with advanced features that you want (we use Teamwork Projects, for example). I would say if you're a small team, then Todoist business could fit your needs while you grow. Once you get beyond a couple of members on your team, I could see how you may want advanced features that Todoist simply doesn't offer.
Amber Callan profile photo

Feature Rating Comparison

Sales Force Automation

Apptivo
4.7
Todoist
Customer data management / contact management
Apptivo
8.7
Todoist
Workflow management
Apptivo
6.8
Todoist
Territory management
Apptivo
4.5
Todoist
Opportunity management
Apptivo
4.5
Todoist
Integration with email client (e.g., Outlook or Gmail)
Apptivo
6.0
Todoist
Quote & order management
Apptivo
1.0
Todoist
Interaction tracking
Apptivo
1.8
Todoist
Channel / partner relationship management
Apptivo
4.5
Todoist

Customer Service & Support

Apptivo
5.7
Todoist
Case management
Apptivo
7.7
Todoist
Help desk management
Apptivo
3.6
Todoist

Marketing Automation

Apptivo
4.5
Todoist
Lead management
Apptivo
4.5
Todoist
Email marketing
Apptivo
4.5
Todoist

CRM Project Management

Apptivo
7.3
Todoist
Task management
Apptivo
8.7
Todoist
Billing and invoicing management
Apptivo
4.5
Todoist
Reporting
Apptivo
8.7
Todoist

Customization

Apptivo
6.4
Todoist
Custom fields
Apptivo
6.4
Todoist
Custom objects
Apptivo
6.4
Todoist

Security

Apptivo
9.8
Todoist
Single sign-on capability
Apptivo
9.9
Todoist
Role-based user permissions
Apptivo
9.7
Todoist

Platform

Apptivo
9.7
Todoist
Mobile access
Apptivo
9.7
Todoist

Project Management

Apptivo
Todoist
8.0
Task Management
Apptivo
Todoist
9.2
Resource Management
Apptivo
Todoist
7.2
Gantt Charts
Apptivo
Todoist
5.6
Scheduling
Apptivo
Todoist
7.9
Workflow Automation
Apptivo
Todoist
6.8
Team Collaboration
Apptivo
Todoist
7.7
Support for Agile Methodology
Apptivo
Todoist
6.7
Support for Waterfall Methodology
Apptivo
Todoist
7.3
Document Management
Apptivo
Todoist
7.4
Email integration
Apptivo
Todoist
7.7
Mobile Access
Apptivo
Todoist
9.3
Timesheet Tracking
Apptivo
Todoist
9.8
Change request and Case Management
Apptivo
Todoist
9.9
Budget and Expense Management
Apptivo
Todoist
9.0

Professional Services Automation

Apptivo
Todoist
8.6
Quotes/estimates
Apptivo
Todoist
10.0
Invoicing
Apptivo
Todoist
10.0
Project & financial reporting
Apptivo
Todoist
8.4
Integration with accounting software
Apptivo
Todoist
5.9

Pros

Apptivo

  • Good for streamlining project management on projects over a long life cycle.
  • Helpful in keeping contacts up to date and relevant.
  • Streamlines processes across the organization where there are many departments.
No photo available

Todoist

  • Universal shortcuts in the desktop apps reduces friction between thinking of something you need to do and actually adding it to your list.
  • "Tagging" systems for projects makes assigning tasks extremely intuitive.
  • Google Cal integration allows for a basically universal way of having tasks show up in your devices even if you don't have Todoist currently installed, as well as letting you use the Google API to integrate tasks for other uses (e.g.: automatically booking a meeting room for certain tasks).
No photo available

Cons

Apptivo

  • Homescreen claims to be the center of the application however the sub sections are mostly flawed or do not function as one would expect.
  • The built in email client kinda works but depending on which section of the app you are in the default font will be different from your signature. Also you cannot add a cell phone to staff signatures. I asked about this for months. It was never fixed. When will CRM companies learn that email is STILL the center of many business. It is unacceptable to have different fonts in the same mail and signatures that change from client to client.
  • They frequently messed up our contact data.
  • Multi currency exists on invoices but not on other apps.
  • Fragmentation with their apps....some apps are still on version 3 some on 4 and some on version 5. This means you are forced to deal with 2 or more different user interfaces within the same app.
  • No consistency between the apps.
  • Often there is little or no integration between the apps inside Apptivo.
No photo available

Todoist

  • Todoist does not make it easy to find a "calendar view" of the tasks-at-hand. I like being able to scroll through lists of my "Today" tasks, "The Next 7 Days" tasks, etc., but I would like to have a clearer feature where I can see a calendar of how many tasks I have on each date, and how many Priority 1 versus Priority 3 or Priority 4 tasks I have, etc., in more calendar or graph-based visuals.
  • Todoist does not necessarily allow for automatic sharing of tasks, which I would prefer in such a small team at this point in time. You can share tasks one-by-one, but I think there could be strength to setting a default where you inverse the model and allow people to hide tasks as individual-view only, versus just allowing others to see what is on your plate. I think this would foster more collaboration and allow others to see what you have on your plate that they may be able to help with, too!
  • Todoist doesn't have a quick-view to see which other team members have set up Todoist, and how many tasks they have as you scroll through any calendar or list views. This would be really helpful for team capacity planning and covering or leveling out work loads.
Adam Moreschi profile photo

Usability

Apptivo

Apptivo 2.7
Based on 1 answer
Our uses kept running into bugs that stopped them from doing simple things like creating a contact or selecting an item from a custom drop list which is required to save the contact or item. This of course is after time was spent filling out all the previous data which gets lost when you cannot complete the form. This is just one example of many.
No photo available

Todoist

Todoist 9.7
Based on 7 answers
One of the best things about Todoist is how easy it is to get up and running. The company had no difficulty in making it their go-to choice for task management. Additionally, creating a task and assigning it to others is dead simple (which is 99% of what a tool like this is used for!).
No photo available

Support

Apptivo

No score
No answers yet
No answers on this topic

Todoist

Todoist 8.4
Based on 14 answers
I have never had to call on the customer support, this may be due to the simple and easy-to-use nature of the software. I've been able to make any changes to our account, add and remove staff members, etc., through the admin menu very easily. For this, I have given I high score based on the fact that I have never required any help.
No photo available

Implementation

Apptivo

Apptivo 3.6
Based on 1 answer
If you are starting a business and want a free app or nearly free app that can grow with you....then apptivo could be for you. However if you grow faster than them then you will be quickly seeking alternatives
No photo available

Todoist

No score
No answers yet
No answers on this topic

Alternatives Considered

Apptivo

The price was right for what we needed to use Apptivo for (the CRM and the contact management/project management models). And, we needed something basic and easy to implement so we could get up and running with little down time. The other systems we evaluated didn't seem to have the exact pricing and features/functionality we were looking for so we made the determination that Apptivo would be the best fit.
No photo available

Todoist

For a pure to do list software, nothing beats Todoist. There are certainly features that Asana, Basecamp and Bitrix bring that Todoist will not do, but they are project management software, not specifically for to do lists. On the other hand, when compared with Wunderlist, Trello, and Smartsheet, the difference is clear. Todoist runs circles around these in terms of shortcuts, ease of use, and smart features (like auto reschedule). Add a good looking (dark theme) mobile application and the stream of useful updates, and this is the to do list software you want.
Benjamin Hale profile photo

Return on Investment

Apptivo

  • Helped us increase time to completion of projects.
  • Allowed us to execute on customer service and response times.
  • Elevated our department's visibility within the organization for a more streamlined workflow.
No photo available

Todoist

  • Todoist has ultimately been a neutral for me. While I like some of it's features, like e-mail to Todoist or timetracking, there just wasn't enough there to justify purchasing a Pro subscription. I ended up finding similar solutions through Google's Task & Keep products.
Chloe Sayers profile photo

Pricing Details

Apptivo

General

Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional

Apptivo Editions & Modules

Edition
StarterFree1
Premium$101
Ultimate$251
EnterpriseN/A
  1. Per User per Month
Additional Pricing Details

Todoist

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Todoist Editions & Modules

Additional Pricing Details

Rating Summary

Likelihood to Recommend

Apptivo
6.3
Todoist
9.1

Usability

Apptivo
2.7
Todoist
9.7

Support

Apptivo
Todoist
8.4

Implementation

Apptivo
3.6
Todoist

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