What users are saying about

Apptivo

4 Ratings

Todoist

32 Ratings

Apptivo

4 Ratings
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Score 8 out of 101

Todoist

32 Ratings
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Score 9 out of 101

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Likelihood to Recommend

Apptivo

(UPDATE: Please note that my review was for the Version 5 of their apps. They have recently updated 2 of their main apps to V6 which show a lot of improvements. The sad thing however is that many of their 40+ apps never even made to V5 let alone V6. V5 to V6 has taken over a year and only the core apps are getting attention.)

As it stands Apptivo is only useful for one person or sole trader type entities. If your business wants to use all the apps and works internationally then Apptivo will create headaches and frustration rather than increasing productivity. They may solve many of the 100+ items we provided them with free of charge in an upcoming release, but we left with a bad taste in our mouth. Countless hours lost in our business while we acted as bug finders for Apptivo while paying for the product.
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Todoist

Todoist is a wonderful tool for those who work off of checklists and who can keep going back to a single list to keep track of what to do next. Todoist is also a good tool for those with project work, as you can put all tasks that are needed for a project within said project and still give due dates, so they show up on the days they need to be worked on.The business edition is great for those who will need to delegate tasks to others, especially with the notes section to pass on important information. It is not so great for seeing a bigger picture of the workload schedule, as other Kanban or Gantt chart schedule programs would be.
Benjamin Hale profile photo

Feature Rating Comparison

Sales Force Automation

Apptivo
4.7
Todoist
Customer data management / contact management
Apptivo
8.7
Todoist
Workflow management
Apptivo
6.8
Todoist
Territory management
Apptivo
4.5
Todoist
Opportunity management
Apptivo
4.5
Todoist
Integration with email client (e.g., Outlook or Gmail)
Apptivo
6.0
Todoist
Quote & order management
Apptivo
1.0
Todoist
Interaction tracking
Apptivo
1.8
Todoist
Channel / partner relationship management
Apptivo
4.5
Todoist

Customer Service & Support

Apptivo
5.7
Todoist
Case management
Apptivo
7.7
Todoist
Help desk management
Apptivo
3.6
Todoist

Marketing Automation

Apptivo
4.5
Todoist
Lead management
Apptivo
4.5
Todoist
Email marketing
Apptivo
4.5
Todoist

CRM Project Management

Apptivo
7.3
Todoist
Task management
Apptivo
8.7
Todoist
Billing and invoicing management
Apptivo
4.5
Todoist
Reporting
Apptivo
8.7
Todoist

Customization

Apptivo
6.4
Todoist
Custom fields
Apptivo
6.4
Todoist
Custom objects
Apptivo
6.4
Todoist

Security

Apptivo
9.8
Todoist
Single sign-on capability
Apptivo
9.9
Todoist
Role-based user permissions
Apptivo
9.7
Todoist

Platform

Apptivo
9.7
Todoist
Mobile access
Apptivo
9.7
Todoist

Project Management

Apptivo
Todoist
7.7
Task Management
Apptivo
Todoist
9.3
Resource Management
Apptivo
Todoist
6.5
Gantt Charts
Apptivo
Todoist
1.0
Scheduling
Apptivo
Todoist
8.7
Workflow Automation
Apptivo
Todoist
7.4
Team Collaboration
Apptivo
Todoist
7.7
Support for Agile Methodology
Apptivo
Todoist
8.8
Support for Waterfall Methodology
Apptivo
Todoist
9.0
Document Management
Apptivo
Todoist
6.8
Email integration
Apptivo
Todoist
8.1
Mobile Access
Apptivo
Todoist
9.5
Timesheet Tracking
Apptivo
Todoist
9.5
Change request and Case Management
Apptivo
Todoist
9.5
Budget and Expense Management
Apptivo
Todoist
6.0

Professional Services Automation

Apptivo
Todoist
6.0
Project & financial reporting
Apptivo
Todoist
5.0
Integration with accounting software
Apptivo
Todoist
7.0

Pros

  • Built in support for new users.
  • Basic crm works...just dont expect it do anything well beyond the basic.
  • Price.
  • Google Apps integration is better than a lot of the competition who charge and anwful lot more.
  • They are open to and try adapt quickly based on customer feedback.
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  • Love the ability to make various task lists including professional, home, shared, etc.
  • Todoist has great options to assign recurring actions that have to be completed on a schedule.
  • It is great that you can assign tasks to other people in order to save communication time!
Kalyn Hoffman profile photo

Cons

  • Homescreen claims to be the center of the application however the sub sections are mostly flawed or do not function as one would expect.
  • The built in email client kinda works but depending on which section of the app you are in the default font will be different from your signature. Also you cannot add a cell phone to staff signatures. I asked about this for months. It was never fixed. When will CRM companies learn that email is STILL the center of many business. It is unacceptable to have different fonts in the same mail and signatures that change from client to client.
  • They frequently messed up our contact data.
  • Multi currency exists on invoices but not on other apps.
  • Fragmentation with their apps....some apps are still on version 3 some on 4 and some on version 5. This means you are forced to deal with 2 or more different user interfaces within the same app.
  • No consistency between the apps.
  • Often there is little or no integration between the apps inside Apptivo.
No photo available
  • Premium features are not explained well
  • Mac app does not sync well
Chris Tuley profile photo

Usability

Apptivo2.7
Based on 1 answer
Our uses kept running into bugs that stopped them from doing simple things like creating a contact or selecting an item from a custom drop list which is required to save the contact or item. This of course is after time was spent filling out all the previous data which gets lost when you cannot complete the form. This is just one example of many.
No photo available
No score
No answers yet
No answers on this topic

Implementation

Apptivo3.6
Based on 1 answer
If you are starting a business and want a free app or nearly free app that can grow with you....then apptivo could be for you. However if you grow faster than them then you will be quickly seeking alternatives
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No score
No answers yet
No answers on this topic

Alternatives Considered

Sellsy is the app that comes closest in terms of feature set. It is a lot more expensive but even with its flaws and terrible Google integration is still is a measurably better product in terms of taking care of your business. Unfortunately for Apptivo it tries to do everything with its 40+ apps but not one of those apps succeed in being great when compared to the competition. The competition in all cases are much more expensive than Apptivo but it is a case of you get what you pay for.

Solve360 is probably the best Google integrated crm product on the market today however it is not a business management platform. Work[etc] is another great platform with excellent Google integration but doesn't do stock management or multi-currency. Also way over-priced!
No photo available
I switched to Todoist from GTasks, an android app which integrates with Google Tasks. Sync was sometimes sketchy and was only available on Android. I like that Todoist two-way sync is stable and that I can access my task list from almost any device (Windows, Android, Chrome).
Benjamin E. Jerew profile photo

Return on Investment

  • It cost us money.
  • We lost a few hundred man hours on this. We stuck with them for a while based upon the promises received and the excellent speed at which support would reply to concerns. However fixes to the big issues still have not arrived a year later.
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  • Considering that I am using the free version, I would say Todoist has been an excellent investment of my time.
  • Since I have started using Todoist, I rarely "forget" a deadline or run out of research time.
Benjamin E. Jerew profile photo

Pricing Details

Apptivo

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
Apptivo Editions & Modules
Apptivo
Edition
Starter
Free1
Premium
$101
Ultimate
$251
Enterprise
N/A
1. Per User per Month
Additional Pricing Details

Todoist

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Todoist Editions & Modules
Todoist
Additional Pricing Details