What users are saying about
43 Ratings
10 Ratings
43 Ratings
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Score 8.3 out of 101
10 Ratings
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Score 8.2 out of 101

Likelihood to Recommend

APS

I think that APS Online is scalable to any organization. It's a wonderful product and I have had so many managers that work with me that feel the same way. We haven't been with them quite a year yet but since we've started it has made a world of difference for us. Things to ask about- 1- Do they specialize in or can they accommodate states that you are working in and their various rules?2- What type of customer service? Do they have a call center or do they have a designated person like APS?3- How long do your reports stay in the system? (ADP "archived" theirs after a year so we couldn't reach them)
Lindsey Rosin profile photo

Paymo

Beautiful interface throughout, easy setup, most natural progressions are fluid and easy to use. Browser functionality allows us to use it cross-platform. Very reasonable pricing model as well. We have had a little trouble using Paymo for the entire creative process to have proofs reviewed and approved. Also, have to use external forms to have work submitted from campus.
No photo available

Feature Rating Comparison

Human Resource Management

APS
7.0
Paymo
Employee demographic data
APS
9.4
Paymo
Employment history
APS
7.0
Paymo
Job profiles and administration
APS
8.3
Paymo
Workflow for transfers, promotions, pay raises, etc.
APS
4.0
Paymo
Organizational charting
APS
7.9
Paymo
Organization and location management
APS
6.0
Paymo
Compliance data (COBRA, OSHA, etc.)
APS
6.0
Paymo

Payroll Management

APS
7.3
Paymo
Pay calculation
APS
7.0
Paymo
Support for external payroll vendors
APS
5.7
Paymo
Benefit plan administration
APS
7.0
Paymo
Direct deposit files
APS
8.0
Paymo
Salary revision and increment management
APS
7.0
Paymo
Reimbursement management
APS
9.0
Paymo

Leave and Attendance Management

APS
6.7
Paymo
Approval workflow
APS
8.0
Paymo
Balance details
APS
6.0
Paymo
Annual carry-forward and encashment
APS
6.0
Paymo

Employee Self Service

APS
7.2
Paymo
View and generate pay and benefit information
APS
8.0
Paymo
Update personal information
APS
9.0
Paymo
View company policy documentation
APS
7.0
Paymo
Employee recognition
APS
7.0
Paymo
View job history
APS
5.0
Paymo

Asset Management

APS
7.0
Paymo
Tracking of all physical assets
APS
7.0
Paymo

HR Reporting

APS
7.1
Paymo
Report builder
APS
7.0
Paymo
Pre-built reports
APS
7.0
Paymo
Ability to combine HR data with external data
APS
7.4
Paymo

Onboarding

APS
7.5
Paymo
New hire portal
APS
8.0
Paymo
Manager tracking tools
APS
7.0
Paymo

Performance and Goals

APS
7.8
Paymo
Corporate goal setting
APS
8.1
Paymo
Individual goal setting
APS
8.2
Paymo
Line-of sight-visibility
APS
8.2
Paymo
Performance tracking
APS
6.9
Paymo

Performance Management

APS
8.0
Paymo
Performance plans
APS
7.9
Paymo
Performance improvement plans
APS
7.0
Paymo
Review status tracking
APS
8.4
Paymo
Review reminders
APS
8.3
Paymo
Multiple review frequency
APS
8.5
Paymo

Succession Planning

APS
5.0
Paymo
Create succession plans/pools
APS
5.0
Paymo
Candidate ranking
APS
5.0
Paymo

Recruiting / ATS

APS
8.8
Paymo
Job Requisition Management
APS
9.2
Paymo
Company Website Posting
APS
9.2
Paymo
Publish to Social Media
APS
9.2
Paymo
Job Search Site Posting
APS
8.8
Paymo
Duplicate Candidate Prevention
APS
7.6
Paymo
Applicant Tracking
APS
8.4
Paymo
Notifications and Alerts
APS
9.2
Paymo

Project Management

APS
Paymo
7.2
Task Management
APS
Paymo
8.0
Resource Management
APS
Paymo
7.4
Gantt Charts
APS
Paymo
8.0
Scheduling
APS
Paymo
7.0
Team Collaboration
APS
Paymo
7.4
Document Management
APS
Paymo
7.1
Email integration
APS
Paymo
6.0
Mobile Access
APS
Paymo
4.9
Timesheet Tracking
APS
Paymo
9.1
Budget and Expense Management
APS
Paymo
7.2

Professional Services Automation

APS
Paymo
8.3
Quotes/estimates
APS
Paymo
8.0
Invoicing
APS
Paymo
9.0
Project & financial reporting
APS
Paymo
8.0

Pros

APS

  • It's fast and intuitive. Our previous contractors were ADP and Paychex and neither were intuitive. Our payroll runs have less errors now than with previous vendors. Payroll prep time is down from 5 hours with ADP to 2 hours with APS for the HR Manager.
  • The limiters are great. I'm always afraid of that error that no one caught. Let's assume that you add a $200 limiter to overtime. Any time that a staff member is about to receive more than $200 in overtime for that pay period, a red flag goes up for the HR manager to double check.
  • We have 3 programs in public schools that block certain ports. APS has a 2nd feature using GPS so that staff can only check in for their shift while they are in the designated GPS range. Great for someone who has to report to a remote location. Just add the GPS coordinates and they can't check until they get to the project.
Ronald D. Tompkins profile photo

Paymo

  • The ability to code exactly what time I worked on a project enables me to bill clients more accurately and within different minimums, which besides more accurately tracking time, this has been extremely helpful as I negotiate contracts for services and offer different deals with potential clients. Some are billed to the minute, some in 15-minute minimums, and some in 20-minute blocks.
  • The live reports are great, showing time spent in the minimums that I've set, while also including as much detail as I wish to share.
  • I've now started just writing my notes into the tracker, which are then carried into the live reports - this eases my needing to send logs to clients, as well as helping me to keep projects on track.
Daniel Summers Jr profile photo

Cons

APS

  • Reporting - We have six different business units and the reporting is separate for all three. Most reporting I do requires information from all business units so am running six reports and then copying and pasting to get the report I need.
  • Multi-state taxes - We have a number of employees who live in New York and work in New Jersey. APS OnLine is designed to accommodate one state withholding so ability to have "worked in" state and "lived in" state taxes withheld went away. This was a shortfall.
  • The Carrier connection setup took much longer than expected. After a year, we are still having some issues with some items transferring over to the GL.
  • The CA overtime calculation does not calculate after 8 hours per day, only on the 40 per week so we override each week.
  • Reporting - when running Benefit reports, it recognizes employees who formerly carried the plan but may have dropped it. To get around this, we have to delete off the employee's record so the history is not readily available.
No photo available

Paymo

  • It would be really helpful if on the timer tool, they asked you to switch projects when you stop the timer, so it could fill that time in right away for you.
  • I never use the 'My Tasks' because I don't fully understand how to integrate it to be useful to what our purposes are in Paymo. Some Youtube tutorials might be helpful
Kaitlin Berg profile photo

Likelihood to Renew

APS

APS 9.7
Based on 6 answers
I have been using the system for over a year now and feel more comfortable with the functionality of it. I have just recently implemented the benefit administration portion.
Chanell Clayton profile photo

Paymo

No score
No answers yet
No answers on this topic

Usability

APS

APS 9.5
Based on 4 answers
In general, it's a great system to use. We were looking for simplicity and ease of use and have received raves from our employees in their ability to access and make use of the system. There is still so much more that we have yet to gain as we continue working through each of the modules.
No photo available

Paymo

No score
No answers yet
No answers on this topic

Reliability and Availability

APS

APS 9.0
Based on 1 answer
I haven't had any outages
No photo available

Paymo

No score
No answers yet
No answers on this topic

Performance

APS

APS 9.0
Based on 1 answer
No photo available

Paymo

No score
No answers yet
No answers on this topic

Support

APS

APS 9.9
Based on 3 answers
There is one primary account representative that we contact on a regular basis. If she is unavailable, there are others on her team. It does seem that our implementation was more complex than others that have been installed, so fixes are not as easily remedied.
No photo available

Paymo

Paymo 8.0
Based on 1 answer
Active in on boarding process and provided workflow solutions that saved us a ton of time getting started.
No photo available

In-Person Training

APS

APS 9.0
Based on 1 answer
Even if it wasn't in-person on location, we felt like we had our trainer in the room with us.
No photo available

Paymo

No score
No answers yet
No answers on this topic

Online Training

APS

APS 9.0
Based on 1 answer
We had great webinars.
No photo available

Paymo

No score
No answers yet
No answers on this topic

Implementation

APS

APS 8.7
Based on 4 answers
It would have been helpful to understand the phases of the implementation up front so I could have prepared differently for enrollments, billing, and transfer of information to payroll. At the end of the day, I'm happy with the selection and the system and anticipate I will like it better as we go along. We have done a number of other system implementations in the past few years, and this has been pretty painless, however, I've had a few surprises.
No photo available

Paymo

No score
No answers yet
No answers on this topic

Alternatives Considered

APS

All the other payroll systems were very complicated and had a lot of capabilities that were nto needed for an organization of our size. This made it difficult to use and confusing. APS covers all our needs and does so with ease of use and great support
John Bellini III profile photo

Paymo

We still use Trello and Slack, but Basecamp and HubSpot are too much for our operation to manage or integrate. Paymo is missing some of the tracking features of HubSpot and isn't as universally used as Basecamp but we've been with them for 8 years and they seem to know what matters most to their user base
Neal Bauer profile photo

Scalability

APS

APS 9.0
Based on 1 answer
I've never had a problem with the system nor in finding the right information.
No photo available

Paymo

No score
No answers yet
No answers on this topic

Return on Investment

APS

  • APS OnLine has helped us streamline the payroll process by freeing up our time of not having to personally cut and sign weekly paychecks. We don't have to rely on check signers to be present which has helped our timeliness as well.
Charles Olivier profile photo

Paymo

  • Gives me more accurate time that I've spent on projects compared to older methods I've used.
  • Has data that I can pull together, for example my boss wanted to know the percentage of time I'd spent working on projects for one client compared to everything else - I was able to give them an accurate percentage.
  • Forces you to stay on top of jobs, which can lengthen the time to complete something
Heather Miller profile photo

Pricing Details

APS

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Required

APS Editions & Modules

Additional Pricing Details
Our Payroll solution is offered as a standalone service, but additional solutions must be used in conjunction with our Payroll solution. This ensures the best possible user experience for our customers.

Paymo

General

Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
11.95*

* per user/per month

Paymo Editions & Modules

Edition
Small Office11.951
Business18.951
  1. per user/per month
Additional Pricing Details
Free version available for freelancers.

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