What users are saying about

ArchiOffice

3 Ratings

WorkflowMax

Top Rated
57 Ratings

ArchiOffice

3 Ratings
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Score 6.7 out of 101

WorkflowMax

Top Rated
57 Ratings
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Score 7.8 out of 101

Add comparison

Likelihood to Recommend

ArchiOffice

Archioffice is only suitable for architect and interior design firms.
No photo available

WorkflowMax

WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
No photo available

Feature Rating Comparison

Project Management

ArchiOffice
4.7
WorkflowMax
8.3
Task Management
ArchiOffice
3.2
WorkflowMax
9.0
Resource Management
ArchiOffice
3.0
WorkflowMax
8.0
Gantt Charts
ArchiOffice
3.0
WorkflowMax
Scheduling
ArchiOffice
3.1
WorkflowMax
7.0
Workflow Automation
ArchiOffice
4.0
WorkflowMax
Team Collaboration
ArchiOffice
2.9
WorkflowMax
8.0
Support for Agile Methodology
ArchiOffice
4.0
WorkflowMax
Support for Waterfall Methodology
ArchiOffice
4.0
WorkflowMax
Document Management
ArchiOffice
5.7
WorkflowMax
6.6
Email integration
ArchiOffice
2.9
WorkflowMax
Mobile Access
ArchiOffice
3.9
WorkflowMax
10.0
Timesheet Tracking
ArchiOffice
8.9
WorkflowMax
10.0
Change request and Case Management
ArchiOffice
7.0
WorkflowMax
7.4
Budget and Expense Management
ArchiOffice
9.8
WorkflowMax
9.0

Professional Services Automation

ArchiOffice
8.5
WorkflowMax
9.2
Quotes/estimates
ArchiOffice
5.0
WorkflowMax
10.0
Invoicing
ArchiOffice
9.8
WorkflowMax
10.0
Project & financial reporting
ArchiOffice
9.8
WorkflowMax
8.0
Integration with accounting software
ArchiOffice
9.6
WorkflowMax
9.0

Pros

  • Time tracking because you can account for almost every single minute of your day with detailed descriptions attached. The reporting of time came in very good use when clients questioned billing.
  • Robust billing portal that was pretty customizable.
  • Could track employee costs well once the correct numbers were placed into the system. Came in very handy for billing and company budgeting and projections.
No photo available
  • Detailed job setup and tracking
  • Highly customisable setup
  • Integration with Xero
Mary Moore profile photo

Cons

  • The overall layout and physical design of the portals could be simplified greatly. The program is anything but intuitive to use.
  • I found myself clicking what felt like a 1,000 times just to complete one small task. Billing was very cumbersome and the program did not integrate smoothly with Quickbooks as was previously promised.
  • Saving and making templates for billing etc. was a tedious process that also cost extra!
  • The program is as good as what you put into it, but they designed the software for a more particular one-sided way to work and manage, so it made customizing a project to your companies methods tricky.
  • Overall a very cumbersome program that looks as if it was designed at the start of the millennium and note 16 years into it.
No photo available
  • Setting up job templates can be confusing
  • Templates for invoicing and purchase orders are tied to Microsoft Office which seems so unnecessary in an open age.
John Curtis profile photo

Likelihood to Renew

No score
No answers yet
No answers on this topic
WorkflowMax9.0
Based on 1 answer
Because we can't imagine being without it!
Lindsay Simpson profile photo

Usability

No score
No answers yet
No answers on this topic
WorkflowMax9.0
Based on 2 answers
It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
No photo available

Support

No score
No answers yet
No answers on this topic
WorkflowMax8.2
Based on 1 answer
The support team are excellent. The only downside is that you can't phone them!
Mary Moore profile photo

Implementation

No score
No answers yet
No answers on this topic
WorkflowMax9.1
Based on 1 answer
Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks?What are you going to give clients i.e. how will your proposals and invoices look?
Mary Moore profile photo

Alternatives Considered

I love Harvest, especially compared to Archioffice. It's very intuitive, simply designed and easy to use. Perhaps the billing isn't as robust or customizable as Archi, but I would take it over Archi any day.
No photo available
We tried a couple of solutions before settling on WorkflowMax, we chose WorkflowMax for as it did what we needed without being over complicated.
Andy Mogg profile photo

Return on Investment

  • It positively organized our time tracking and the reporting was robust enough to use for client meetings.
  • It negatively took up more time to do certain tasks that shouldn't be so time consuming.
No photo available
  • It has helped us grow as a business
  • Allows us to monitor the entire works progress
  • Much faster lead conversion
  • Increased employee efficiency (provided they fill in their time sheets)
  • Better customer service
Chris Gildersleve profile photo

Pricing Details

ArchiOffice

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
ArchiOffice Editions & Modules
ArchiOffice
Additional Pricing Details

WorkflowMax

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
WorkflowMax Editions & Modules
WorkflowMax
Edition
1 User
$15/month1
5 Users
$49/month1
10 Users
$99/month1
20 Users
$149/month1
Unlimited
$199/month1
1. Bracketed Pricing
Modules
Lead Manager Module
$15/month
WorkflowMax Premium
$50/month
Additional Pricing Details