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3 Ratings
Top Rated
57 Ratings
3 Ratings
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Score 6.8 out of 101
Top Rated
57 Ratings
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Score 7.8 out of 101

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Likelihood to Recommend

ArchiOffice

Archioffice is only suitable for architect and interior design firms.
No photo available

WorkflowMax

WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
No photo available

Feature Rating Comparison

Project Management

ArchiOffice
4.7
WorkflowMax
8.3
Task Management
ArchiOffice
3.1
WorkflowMax
9.0
Resource Management
ArchiOffice
3.0
WorkflowMax
8.0
Gantt Charts
ArchiOffice
3.0
WorkflowMax
Scheduling
ArchiOffice
3.0
WorkflowMax
7.0
Workflow Automation
ArchiOffice
4.0
WorkflowMax
Team Collaboration
ArchiOffice
3.0
WorkflowMax
8.0
Support for Agile Methodology
ArchiOffice
4.0
WorkflowMax
Support for Waterfall Methodology
ArchiOffice
4.0
WorkflowMax
Document Management
ArchiOffice
5.8
WorkflowMax
6.6
Email integration
ArchiOffice
3.0
WorkflowMax
Mobile Access
ArchiOffice
4.0
WorkflowMax
10.0
Timesheet Tracking
ArchiOffice
9.0
WorkflowMax
10.0
Change request and Case Management
ArchiOffice
7.0
WorkflowMax
7.4
Budget and Expense Management
ArchiOffice
9.9
WorkflowMax
9.0

Professional Services Automation

ArchiOffice
8.6
WorkflowMax
9.2
Quotes/estimates
ArchiOffice
5.0
WorkflowMax
10.0
Invoicing
ArchiOffice
9.9
WorkflowMax
10.0
Project & financial reporting
ArchiOffice
9.9
WorkflowMax
8.0
Integration with accounting software
ArchiOffice
9.8
WorkflowMax
9.0

Pros

  • ArchiOffice helps me manage my time throughout the work day.
  • ArchiOffice helps me to understand how much time I have allocated to each client and to give me a realistic view on how long each task actually takes.
  • ArchiOffice gives me a breakdown of the time and expenses our company has allocated to each project.
Heather Wiebe profile photo
  • Allows for fairly simple or elaborate project forecasting depending on the complexity of the job. This allows us to track time by a single project or multiple phases.
  • Time keeping and coordination with invoicing software has increased our firm's ability to issue timely and accurate invoices to clients. Has ability to break down projects in numerous ways to meet the needs of our various clients. This means we can invoice by project, phase, milestone, or dollar increments.
  • Interface is clean and easy to follow. The easier it is to use the fewer mistakes that are made when entering information. This is greatly appreciated.
No photo available

Cons

  • I would like to see more of a scheduling component, to manage projects across our project team.
  • I would like to receive a notification if a project is going over budget.
  • I have to remember to double click to clear a contact, or the contact will be overridden.
Heather Wiebe profile photo
  • Currently the timesheet function allows staff to input time for overlapping periods which can cause some headaches when it comes to payroll and invoicing. We understand this is being addressed.
  • The amount of flexibility in the product can create some challenges when setting up the jobs database at the onset. It is a daunting challenge but worthwhile when completed correctly and rolled out across the firm. Adding new jobs is much easier.
  • No search function to find a specific job, you have to scroll through all jobs allocated to you.
No photo available

Likelihood to Renew

No score
No answers yet
No answers on this topic
WorkflowMax9.0
Based on 1 answer
Because we can't imagine being without it!
Lindsay Simpson profile photo

Usability

No score
No answers yet
No answers on this topic
WorkflowMax9.0
Based on 2 answers
It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
No photo available

Support

No score
No answers yet
No answers on this topic
WorkflowMax8.2
Based on 1 answer
The support team are excellent. The only downside is that you can't phone them!
Mary Moore profile photo

Implementation

No score
No answers yet
No answers on this topic
WorkflowMax9.1
Based on 1 answer
Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks?What are you going to give clients i.e. how will your proposals and invoices look?
Mary Moore profile photo

Alternatives Considered

I love Harvest, especially compared to Archioffice. It's very intuitive, simply designed and easy to use. Perhaps the billing isn't as robust or customizable as Archi, but I would take it over Archi any day.
No photo available
Not as easily configured for the architecture and design field.
No photo available

Return on Investment

  • ArchiOffice helps us manage our day to day time.
  • I would like ArchiOffice to manage future time better with project time projections.
  • ArchiOffice helps us manage our monthly expenses.
Heather Wiebe profile photo
  • Quicker timesheet to invoice processing.
  • Improved staffing outlooks and future planning resulting in fewer hills and valleys of staff availability.
  • Tracking of potential jobs and their conversion into actual jobs, and not losing hours invested during the lead up to a signed contract.
No photo available

Pricing Details

ArchiOffice

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
ArchiOffice Editions & Modules
ArchiOffice
Additional Pricing Details

WorkflowMax

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
WorkflowMax Editions & Modules
WorkflowMax
Edition
1 User
$15/month1
5 Users
$49/month1
10 Users
$99/month1
20 Users
$149/month1
Unlimited
$199/month1
1. Bracketed Pricing
Modules
Lead Manager Module
$15/month
WorkflowMax Premium
$50/month
Additional Pricing Details