Asana vs Easy Projects

• Cross-team communication is always a challenge, but Asana helps make information transparent and accessible to all members of the team.
• It's easy to share with individuals outside of the organization and still control the flow of information.
• Being able to link in other design resources like InVision prototypes is a huge time saver.
• Integrating with Slack makes much of our necessary communication automatic.

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• Easy Projects is great for project management. It allows you to assign users, set tasks and end dates, and keep it all together in one working file/job. It's a project manager's dream -- you can look inside and see exactly what is going on and any missed deadlines.
• Easy Projects allows good customization of the fields. We have worked it so that in a job file, we can enter info about things specific to publication design -- size, file format, delivery location, etc. And we've been able to change these further over time as our needs change.
• Easy Projects allows for archiving of completed jobs. You don't have to see them every time you log in, but it's great to be able to go back and search through completed jobs (even several years back) to see what was done last time, who was assigning, costs, etc.
• Easy Projects allows you to pull reports and export them. This has proved helpful when we needed an overall log of jobs for a client or to pull a large number of costs.

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• Asana does a lot, so it can sometimes be hard to find the right place to be to find the tools you need.
• Organization is only as good as you make it and just because a system makes sense to the person that creates it does not mean it will make sense to anyone else.
• It can be challenging to find the information you need via search.

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• Easy Projects has some problems when it comes to accessing the site via different methods/browsers. It is either very slow or never works on a tablet. It is not smart-phone friendly. And it stopped working for us in Firefox -- all we could use is Safari or Chrome (we are a Mac-based office).
• Easy Projects' email notifications are overwhelming. I turned them off completely since I was getting messages every time one little detail was added or changed.
• While the reports are great, they are somewhat hard to pull. It takes a lot of trial and error -- I would not say the reports are an "intuitive area."
• The biggest by far is what we fondly call "the screen of death." When you mark the last open task associated with a job as complete, a screen pops up that asks if you want to close the overall job, as well. The "yes" field is pre-selected, so if you are overzealous and click through quickly, it automatically closes the job. I don't know why they think this feature is helpful. We have so many staffers that complain they suddenly can't find their open job -- well, it's been marked completed and goes into the archive.

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• Asana allowed us to finish our projects on time which allowed us to please the client and get more projects from them.
• Asana helped my team to be more efficient in fulfilling their tasks since they know to finish the most important task first down to the least important task.
• Overall, it helps us to be more efficient and effective in doing our work and it helped us to get the loyalty of our existing clients. Our revenue increased and employee satisfaction increased too.

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• Better project coordination -- everything is all in one place and all team members can see/work off the same file.
• Better job archiving -- we can look back on recurring jobs and see what was done months (or even years) previously
• Helps us collect more info up front -- due to the fields project managers need to fill out, it steps us through the process of asking our clients all the right questions to make sure we have the info the design team needs
• Negative impact is that because it is so integral to our work processes, there is a "learning curve" for new employees when they start. So we do have to spend more time training them and ensuring they are doing things correctly in the system.
• Negative impact is that because of its lack of mobile and table-friendliness, if team members are out of the office, we can't use Easy Projects. We have to rely on email and sometimes, things can get missed that way.

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