What users are saying about
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Top Rated
1013 Ratings

Asana

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Top Rated
1013 Ratings
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Score 8.4 out of 101
47 Ratings
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Score 7.4 out of 101

Likelihood to Recommend

Asana

If you are working with a cross-functional team with multiple projects on the go regularly, Asana is a lifesaver. Everything can be shared in one place. Delegation is a breeze. Communication happens in real-time.If you and your employees all have unchanging duties daily, this probably isn't something you need in your organization. You could adapt it and use it as a "checklist software" but I wouldn't see much value in paying for it if you won't use it to manage projects.
Adam Lumley profile photo

HCL Connections (formerly from IBM)

IBM Connections is well suited for larger organizations that need an internal social networking tool and are willing to deal with IBM and the complexity of the software. It is less appropriate for smaller organizations and those who don't want to deal with the complexity, or IBM's awful customer service and prices.
Jeremiah Miller profile photo

Feature Rating Comparison

Project Management

Asana
7.8
HCL Connections (formerly from IBM)
8.4
Task Management
Asana
9.3
HCL Connections (formerly from IBM)
6.5
Resource Management
Asana
7.5
HCL Connections (formerly from IBM)
Gantt Charts
Asana
6.5
HCL Connections (formerly from IBM)
10.0
Scheduling
Asana
8.3
HCL Connections (formerly from IBM)
8.6
Workflow Automation
Asana
7.7
HCL Connections (formerly from IBM)
9.2
Team Collaboration
Asana
9.0
HCL Connections (formerly from IBM)
Support for Agile Methodology
Asana
8.5
HCL Connections (formerly from IBM)
Support for Waterfall Methodology
Asana
8.5
HCL Connections (formerly from IBM)
Document Management
Asana
7.4
HCL Connections (formerly from IBM)
Email integration
Asana
7.5
HCL Connections (formerly from IBM)
Mobile Access
Asana
8.0
HCL Connections (formerly from IBM)
8.2
Timesheet Tracking
Asana
6.1
HCL Connections (formerly from IBM)
Change request and Case Management
Asana
8.4
HCL Connections (formerly from IBM)
Budget and Expense Management
Asana
6.9
HCL Connections (formerly from IBM)
Search
Asana
HCL Connections (formerly from IBM)
7.1
Visual planning tools
Asana
HCL Connections (formerly from IBM)
9.3

Professional Services Automation

Asana
6.8
HCL Connections (formerly from IBM)
Project & financial reporting
Asana
5.5
HCL Connections (formerly from IBM)
Integration with accounting software
Asana
8.2
HCL Connections (formerly from IBM)

Communication

Asana
HCL Connections (formerly from IBM)
8.1
Chat
Asana
HCL Connections (formerly from IBM)
8.2
Notifications
Asana
HCL Connections (formerly from IBM)
8.8
Discussions
Asana
HCL Connections (formerly from IBM)
8.7
Surveys
Asana
HCL Connections (formerly from IBM)
5.6
Internal knowledgebase
Asana
HCL Connections (formerly from IBM)
8.8
Integrates with GoToMeeting
Asana
HCL Connections (formerly from IBM)
9.5
Integrates with Gmail and Google Hangouts
Asana
HCL Connections (formerly from IBM)
10.0
Integrates with Outlook
Asana
HCL Connections (formerly from IBM)
5.3

File Sharing & Management

Asana
HCL Connections (formerly from IBM)
9.0
Versioning
Asana
HCL Connections (formerly from IBM)
9.0
Video files
Asana
HCL Connections (formerly from IBM)
9.5
Audio files
Asana
HCL Connections (formerly from IBM)
9.5
Document collaboration
Asana
HCL Connections (formerly from IBM)
8.5
Access control
Asana
HCL Connections (formerly from IBM)
9.1
Advanced security features
Asana
HCL Connections (formerly from IBM)
7.8
Integrates with Google Drive
Asana
HCL Connections (formerly from IBM)
10.0
Device sync
Asana
HCL Connections (formerly from IBM)
8.9

Pros

Asana

  • The best tools of Asana are found once we start a project, since the calendar that is integrated into our mail is super easy to use and we use it as a small agenda.
  • The management of projects is incredible, the monitoring provided is one of the best in its category, since it facilitates group work.
  • The creation and assignment of tasks, notifications and that each person can enter to work no matter where it is since it has a good mobile and web interface.
Jeniriana Rodriguez profile photo

HCL Connections (formerly from IBM)

  • The plugin for MS Office/Explorer has made saving and sharing working documents extremely convenient for me and my close colleagues
  • The newsfeed feature conveniently aggregates updates from the communities/people you follow. It's nice not to have to jump from community to community to see what's going on in the organization
  • The various apps can be used for several purposes. A little creativity goes a long way when establishing what type of information the apps can be useful for communicating
No photo available

Cons

Asana

  • I wish it implemented easier with Outlook or Gmail. I would like for it to be easier to send tasks from email to Asana.
  • I think there's room for improvement in terms of how easy it is to make new Section Headers for tasks and lists.
  • I'd like for more aspects of the interface to be customizable.
Debbie Gillum profile photo

HCL Connections (formerly from IBM)

  • The lack of a note-taking tool became a bigger and bigger issue as time went on. Our pilot users felt Connections was a natural place to take and share meeting notes – including photos, drawings, recorded audio, etc. – and were always frustrated that there was no easy, organized way to do that. We tried using a Blog, Wiki, etc. but nothing really resonated as a good solution for this.
  • The Wiki tool is weak, providing rigid structure but with few options. A Community can only have a single Wiki, for instance. Wikis are weak in the mobile app as well; they’re not even easy to navigate. Users ended up ignoring Wikis completely despite our efforts to get them to convert documents like guidelines, policies, procedures, handbooks, etc. into Wiki form.
  • The Windows Explorer plug-in was useful but required a lot of manual intervention to setup. For instance, once a user joins a Community in Connections, the Community also has to be manually added to the Explorer plug-in so the user can find, open and edit files with it. We felt this process should be much more automated.
  • Tagging is only relevant in the web UI and, to a lesser extent, in the mobile app. However, in the Windows Explorer plug-in, Tags are not usable at all making it difficult to find things that were easy to find in the web UI.
  • IBM Docs was not included in the on-premises deployment; it was an additional license so we did not test it. Documents, mainly Microsoft Office files, are still the single most common way our user community creates, shares, edits and presents information. That proved to be a major gap for our users, and slowed user adoption considerably. We considered testing it, but IBM Docs would only work for about half of our users so we found ourselves wondering if we really wanted to support two document editing platforms. IBM Docs also offers no way to work offline as far as we could tell. This also meant we would need to keep licensing Microsoft Office which is not cheap.
  • Consulting costs are high because the back-end environment is complex. Installing, administrating and even patching Connections is a fairly complex process. We needed to hire consultants to install our test environment and any major upgrades would’ve required additional consulting fees. Any 3rd party add-ons we looked at were highly technical in nature meaning…you guessed it, more consulting costs.
  • Administrating IBM Connections requires editing XML files in a specific, secure way that is typically done in a console. I love consoles as much as the next admin, but when you only use a console once every 2 months it means looking up all the documentation and re-educating yourself. A single change could take me 2 hours to implement. 3rd party admin dashboards do exist, at an additional cost, but IBM really should provide a much easier way to manage the environment.
  • The lack of in-person or online training courses, materials, videos, etc. really discouraged a lot of users. The only decent training we could find (marketing videos aside) was a single video series on Lynda.com which, of course, was an additional cost. In the end that video didn’t really help our users much beyond introductory concepts.
  • IBM includes reporting, but it’s a massive Cognos system requiring some serious hardware and Cognos expertise. We had neither, and would have ultimately opted for a 3rd party add-on for reporting and statistics.
  • An often overlooked concern is eDiscovery. Our contracted eDiscovery service extensively works with various ECMs, but had no idea how they would handle Connections data. The cloud version of Connections offers an add-on for eDiscovery, but as far as we could tell IBM offered nothing for on-premises deployments.
No photo available

Likelihood to Renew

Asana

Asana 9.8
Based on 33 answers
Asana is adding more useful features and it makes the work of their entire team more organized and more efficient. It really helps us in achieving greater achievements as a team. It helps us to earn more revenue since we have more satisfied clients, simply because we are able to finish their project on time or even before the due date.
Brent Lionel Mausisa profile photo

HCL Connections (formerly from IBM)

HCL Connections (formerly from IBM) 7.7
Based on 7 answers
Connections has continued to more than meet our needs from a collaboration point of view and we are currently working on integration with our IBM Websphere portal platform to provide an integrated collaboration solution. This scenario will provide our users the best both products have to offer in a single interface.
No photo available

Usability

Asana

Asana 9.0
Based on 23 answers
Asana is very easy to use, you don't need to read any guide to understand how to use it. Works well on almost any device and navigator and the interface is friendly to everyone. Creating a task is easy, following them is also easy and the comments between people involved in the tasks are public, so anyone can follow the task if the employee assigned is not available at a specific moment.
María Lucía Santagata profile photo

HCL Connections (formerly from IBM)

HCL Connections (formerly from IBM) 9.0
Based on 4 answers
Connections combines all the most useful abilities from various social networks. This makes it useful of course, but it also reduces user adoption time initially by allowing users to get comfortable with basic features. Once they are comfortable, it's easy for users to start exploring. They find new people in the organization to contact, new sources of information, etc. Before you know it, about half of the users are contributing back in some form -- and all with little or no training needed by IT.
No photo available

Reliability and Availability

Asana

Asana 8.4
Based on 2 answers
Working with Asana on a daily basis
Ronen Soreq profile photo

HCL Connections (formerly from IBM)

HCL Connections (formerly from IBM) 10.0
Based on 1 answer
Once Connections was installed, patched, etc. it was ALWAYS up. We only had to bring it down for OS updates to the servers. That seems to be typical of anything that runs on WebSphere; it's bulletproof and could probably run for months and years if the underlying OS didn't require constant patching.
No photo available

Performance

Asana

No score
No answers yet
No answers on this topic

HCL Connections (formerly from IBM)

HCL Connections (formerly from IBM) 9.0
Based on 1 answer
IBM Connections web UI, mobile app (data sync to / from the device), and file transfer speeds were almost always very fast. It was rare for a slow-down of any kind, even when doing searches.
No photo available

Support

Asana

Asana 7.9
Based on 39 answers
The major reason to rate 9 ton asana are:1. Customer support is very good and fast.2. The e - mail reply to the user is within 24 hours and to efficiently handle query each issue allocated with a unique id number. 3. The cost is under budget not so high, but provide a lot of advantages
JATIN GUPTA profile photo

HCL Connections (formerly from IBM)

HCL Connections (formerly from IBM) 8.0
Based on 4 answers
IBM Support has ALWAYS been quick to respond, regardless of the product. Even first level techs seldom provide "canned" responses and they really try to help. If they can't help, they don't wallow around but engage the right person immediately. It's very rare that the first level tech needs to escalate, and even more rare when they do escalate and the next person engaged cannot solve it. We have been more than satisfied with IBM support's quick and professional responses to our issues.
No photo available

Implementation

Asana

No score
No answers yet
No answers on this topic

HCL Connections (formerly from IBM)

HCL Connections (formerly from IBM) 7.3
Based on 1 answer
Try to understand you will never find a product which suites all your end user for 100%. IBM Connections is the best of all breeds but if you go look on each functionality on its own there are better example out there. But as IBM COnnections delivers it all in just one platform makes it the best example about integration of different functionality into one platform.
No photo available

Alternatives Considered

Asana

There were a combination of factors that led us to decide on Asana, including ease of use and external system integrations, but primarily we could use it across geographically distributed offices successfully and incorporate a variety of end user work flows based on global geography, team constitution, and market focus
Kirk Brote profile photo

HCL Connections (formerly from IBM)

From the few times that I have used MS SharePoint, I can say that it doesn't seem to hold a candle to the robust features of IBM Connections. The out-of-the-box capabilities of IBM Connections are amazing and are more easy to access and use than what I've seen with MS SharePoint.
Chris Whisonant profile photo

Scalability

Asana

Asana 8.2
Based on 1 answer
I used this tool on a daily basis at work and it runs as a solid rock
Ronen Soreq profile photo

HCL Connections (formerly from IBM)

HCL Connections (formerly from IBM) 7.0
Based on 2 answers
Scaling UP is never an issue with IBM's core technologies like WebSphere, DB2, etc. as long as you have or can find the technical resources to implement it. Where IBM seems to fail is scaling DOWN for smaller organizations. Connections 5.0 on-premises would have required us to create 7 servers -- yes, they would be virtualized, but still that's 7 OS licenses, 40 virtual CPU cores, 80GB RAM, and a few TB of hard disk space. All to replace Quick which runs on 1 server with 1 OS license, 4 cores, 8GB RAM and 600GB of disk. Granted, there are major differences in capabilities between the two, but how do you get a CFO understand why features like a mobile app, file sync, and social sharing require 10x the back-end resources?
No photo available

Return on Investment

Asana

  • We went from disorganized to having our processes fully documented. This allows for projects to be duplicated and started faster, increasing my margins.
  • Less opportunity for missed tasks or confusion.
  • Progress checking always available and easy to use (for our clients)
Barbara Carneiro profile photo

HCL Connections (formerly from IBM)

  • Positive - Using IBM Connections has reduced the number of directories and file share repositories previously used for collaboration.
  • Positive - The direction is to stop relying on email for the only method of communicating and sharing knowledge. IBM Connections is in the right step.
Tony Morales, PMP, CSM profile photo

Screenshots

HCL Connections (formerly from IBM)

Pricing Details

Asana

General

Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
Optional
8.33*

* per user per month

HCL Connections (formerly from IBM)

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Rating Summary

Likelihood to Recommend

Asana
8.7
HCL Connections (formerly from IBM)
7.1

Likelihood to Renew

Asana
9.8
HCL Connections (formerly from IBM)
7.7

Usability

Asana
9.0
HCL Connections (formerly from IBM)
9.0

Reliability and Availability

Asana
8.4
HCL Connections (formerly from IBM)
10.0

Performance

Asana
HCL Connections (formerly from IBM)
9.0

Support

Asana
7.9
HCL Connections (formerly from IBM)
8.0

Implementation

Asana
HCL Connections (formerly from IBM)
7.3

Scalability

Asana
8.2
HCL Connections (formerly from IBM)
7.0

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