What users are saying about

Asana

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Top Rated
801 Ratings
43 Ratings

Asana

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Top Rated
801 Ratings
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Score 8.3 out of 101
43 Ratings
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Score 7.2 out of 101

Add comparison

Likelihood to Recommend

Asana

Asana functions particularly well in scenarios with well-established teams with well-established processes and a mature SDLC. The reason is that Asana can be configured to do many, many different things, and be used in many, many different ways, and with that power comes a lot of responsibility to figure out your process before you try and automate it. It's software, not magic.
Kirk Brote profile photo

IBM Connections

IBM Connections is possibly most suited for larger organizations where bigger teams are able to have more people to share with. Also, it may be less appropriate when there is so much security that it would hinder the anytime, anywhere access capabilities and prevent users from being able to enjoy sharing content with each other.
Chris Whisonant profile photo

Feature Rating Comparison

Project Management

Asana
7.8
IBM Connections
7.4
Task Management
Asana
9.1
IBM Connections
5.7
Resource Management
Asana
7.8
IBM Connections
Gantt Charts
Asana
6.5
IBM Connections
Scheduling
Asana
8.5
IBM Connections
7.8
Workflow Automation
Asana
7.5
IBM Connections
8.0
Team Collaboration
Asana
9.0
IBM Connections
Support for Agile Methodology
Asana
8.5
IBM Connections
Support for Waterfall Methodology
Asana
8.5
IBM Connections
Document Management
Asana
6.8
IBM Connections
Email integration
Asana
7.4
IBM Connections
Mobile Access
Asana
7.8
IBM Connections
7.6
Timesheet Tracking
Asana
6.1
IBM Connections
Change request and Case Management
Asana
8.4
IBM Connections
Budget and Expense Management
Asana
7.0
IBM Connections
Search
Asana
IBM Connections
6.4
Visual planning tools
Asana
IBM Connections
8.9

Professional Services Automation

Asana
6.2
IBM Connections
Project & financial reporting
Asana
5.5
IBM Connections
Integration with accounting software
Asana
7.0
IBM Connections

Communication

Asana
IBM Connections
7.8
Chat
Asana
IBM Connections
7.3
Notifications
Asana
IBM Connections
8.1
Discussions
Asana
IBM Connections
8.4
Surveys
Asana
IBM Connections
6.8
Internal knowledgebase
Asana
IBM Connections
8.0
Integrates with GoToMeeting
Asana
IBM Connections
9.5
Integrates with Gmail and Google Hangouts
Asana
IBM Connections
10.0
Integrates with Outlook
Asana
IBM Connections
4.0

File Sharing & Management

Asana
IBM Connections
8.3
Versioning
Asana
IBM Connections
8.6
Video files
Asana
IBM Connections
8.6
Audio files
Asana
IBM Connections
8.6
Document collaboration
Asana
IBM Connections
7.9
Access control
Asana
IBM Connections
8.7
Advanced security features
Asana
IBM Connections
5.6
Integrates with Google Drive
Asana
IBM Connections
10.0
Device sync
Asana
IBM Connections
8.2

Pros

  • Fast: Unlike other PM platforms I've used, Asana is very fast. In fact, it's so fast that when you leave a comment on a task, anyone else looking at that task at the same time will actually see updates as you type. You can easily move tasks into different projects by dragging and dropping. There is no lag time between opening new projects and tasks. Everything seems to load instantaneously.
  • Intuitive: Asana doesn't have a steep learning curve. The default view is list-based. Your team will have no problem learning how to add new tasks, use the WYSIWYG editor, or assign tasks. Use familiar commands like "@" to tag a follower on a task.
  • Keyboard shortcuts: The keyboard shortcuts are incredibly helpful. Simply press enter to enter a new task, tab+backspace to delete, use familiar copy/paste and undo commands, and much more. PMs with a lot to juggle will appreciate the shortcuts.
  • My Tasks: The "my tasks" view provides a single, centralized location for you to see everything on your plate. Use section headings and drag and drop tasks to re-order. I use this to prioritize my week. It helps me focus on what's really important.
  • Searchability: The search in Asana is intuitive. Our task backlog dates back three years, and I can still almost always find what I'm looking for via a simple keyword search. Projects are archived, not deleted, so I always feel like my historical information is safe.
  • Flexibility: Projects can be set up as a waterfall/list view or as kanban. This product should work well for teams with different styles.
  • Integrations: Asana integrates with everything. There's a great Slack integration, but my favorite is the Instagantt integration. Using Instagantt in tandem with asana is a super easy way to create attractive digital project calendars.
Elizabeth Remaklus profile photo
  • Notifications - easily notifying users of changes in content whether it be blogs, forums or files.
  • Discussions - easily and quickly set up discussion topics so communities can exchange ideas on a variety of topics.
  • Quick set up - being able to rapidly set up a community in order to get a group collaborating.
No photo available

Cons

  • Emails: Asana can lead to inbox-overload. By default, you are subscribed to updates on any task that you create or follow. Updates include someone marking a task complete, leaving a comment on a task, or adding a file to a task. This means that if your coworker adds a file, makes a comment, then assigns the task back to you, then marks the task complete, you're looking at 4 emails in 10 seconds. You can always unsubscribe from emails or write rules to categorize them in your inbox, but the default setting will leave you inundated.
  • Assigning responsibility to multiple team members: It is possible to assign a task to multiple members of your team, but I don't like the way asana handles this. Rather than assigning the one task to multiple people, asana creates DUPLICATES of the original task. This can be frustrating because it creates redundancy.
  • Dependencies: Assigning dependencies is a new feature for asana. While it's great that this is now possible, it's pretty clear that it's not a focus for the software. The dependencies don't show up clearly in the list view, though they are obvious within the task view.
  • Overwhelming: This is probably more of a governance issue for my team specifically, but our Asana has gotten overwhelming. I count the flexibility of Asana as a pro, but it does come with risk. The lack of rules and controls leads to a "wild west" situation where anyone can organize tasks, projects, templates, etc. anyway they want. We have some team members organizing all their tasks by team function, others organizing tasks by project, others using entirely separate Asana workspaces, etc.
Elizabeth Remaklus profile photo
  • A slightly more granular rights structure for files might be useful.
  • A better way to deal with the data of end-users after they leave - a more simple way to re-assign data ownership to others would be beneficial.
Victor Toal profile photo

Likelihood to Renew

Asana10.0
Based on 32 answers
Asana is adding more useful features and it makes the work of their entire team more organized and more efficient. It really helps us in achieving greater achievements as a team. It helps us to earn more revenue since we have more satisfied clients, simply because we are able to finish their project on time or even before the due date.
Brent Lionel Mausisa profile photo
IBM Connections7.7
Based on 7 answers
The company has decided to move to the Microsoft platform. That's all I can say.
Erich Schmidt profile photo

Usability

Asana6.0
Based on 5 answers
This is the best task management App for teams I have used
Ronen Soreq profile photo
IBM Connections9.0
Based on 3 answers
Connections combines all the most useful abilities from various social networks. This makes it useful of course, but it also reduces user adoption time initially by allowing users to get comfortable with basic features. Once they are comfortable, it's easy for users to start exploring. They find new people in the organization to contact, new sources of information, etc. Before you know it, about half of the users are contributing back in some form -- and all with little or no training needed by IT.
No photo available

Reliability and Availability

Asana8.4
Based on 2 answers
Working with Asana on a daily basis
Ronen Soreq profile photo
IBM Connections10.0
Based on 1 answer
Once Connections was installed, patched, etc. it was ALWAYS up. We only had to bring it down for OS updates to the servers. That seems to be typical of anything that runs on WebSphere; it's bulletproof and could probably run for months and years if the underlying OS didn't require constant patching.
No photo available

Performance

No score
No answers yet
No answers on this topic
IBM Connections9.0
Based on 1 answer
IBM Connections web UI, mobile app (data sync to / from the device), and file transfer speeds were almost always very fast. It was rare for a slow-down of any kind, even when doing searches.
No photo available

Support

Asana8.3
Based on 2 answers
They don't fix everything, but they have certainly gone the extra mile for us. When we were frustrated with a recent change that altered our default view of every project, changing it from all projects being visible to just incomplete projects being visible, they wrote a custom script to change all of our default views back for us, so we didn't have to manually click 3,000 times (we have over a thousand projects).
No photo available
IBM Connections8.9
Based on 3 answers
IBM Support has ALWAYS been quick to respond, regardless of the product. Even first level techs seldom provide "canned" responses and they really try to help. If they can't help, they don't wallow around but engage the right person immediately. It's very rare that the first level tech needs to escalate, and even more rare when they do escalate and the next person engaged cannot solve it. We have been more than satisfied with IBM support's quick and professional responses to our issues.
No photo available

Implementation

No score
No answers yet
No answers on this topic
IBM Connections7.3
Based on 1 answer
Try to understand you will never find a product which suites all your end user for 100%. IBM Connections is the best of all breeds but if you go look on each functionality on its own there are better example out there. But as IBM COnnections delivers it all in just one platform makes it the best example about integration of different functionality into one platform.
No photo available

Alternatives Considered

Trello is really just more on boards and the con with that is if you list lots of task under one headboard some tasks are buried from the view since the boards are a bit big. I like the list feature of Asana, especially for project management. Trello on the other is a great platform for creative projects like graphics, book covers, and others since if you attached the file to board you can easily view the image. Asana though on my part allows me more freedom and more creativity since it has more features like calendar and priority level. Basecamp is more of casual way of arranging task. I don't like it that much.
Brent Lionel Mausisa profile photo
Better integration points with third party products, most functionality is part of the core product.
Victor Toal profile photo

Scalability

Asana8.2
Based on 1 answer
I used this tool on a daily basis at work and it runs as a solid rock
Ronen Soreq profile photo
IBM Connections7.0
Based on 2 answers
Scaling UP is never an issue with IBM's core technologies like WebSphere, DB2, etc. as long as you have or can find the technical resources to implement it. Where IBM seems to fail is scaling DOWN for smaller organizations. Connections 5.0 on-premises would have required us to create 7 servers -- yes, they would be virtualized, but still that's 7 OS licenses, 40 virtual CPU cores, 80GB RAM, and a few TB of hard disk space. All to replace Quick which runs on 1 server with 1 OS license, 4 cores, 8GB RAM and 600GB of disk. Granted, there are major differences in capabilities between the two, but how do you get a CFO understand why features like a mobile app, file sync, and social sharing require 10x the back-end resources?
No photo available

Return on Investment

  • ROI is through the roof. No WAY could we have accomplished the record-breaking production year we have had without Asana. And at just a few hundred a month it's a total bargain. While I will probably always remain on the lookout for something that does what Asana does but also features detailed reporting, I can't complain too much. Asana delivered what I needed it to: much faster completion of individual tasks leading to exponentially increased output across the team (and therefore higher potential sales volume). Fewer hours wasted on work "meta" like sending e-mails back & forth, tracking progress on spreadsheets and so forth means less $$$ spent on wages to achieve greater results. That, in turn, allows for better hourly wages for team members and a much happier team overall.
  • The negative impact of Asana is that our development team is often tied up supporting our essential integrations when they could be building new things instead. Asana is great, but it isn't a total solution and doesn't pretend to be. The cost of making up the difference for a larger, more complex operation like ours is substantial, but it is still more cost-effective than trying to develop a proprietary solution that probably would not be as polished anyway.
No photo available
  • Tangible ROI is hard to measure. It helps to connect people in your organization. Better relationships and better information mean that your organization can be more efficient and more connected to each other. It may help improve morale which can have an impact on the bottom line.
Jeremiah Miller profile photo

Screenshots

Pricing Details

Asana

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
Optional
8.33*
1.  per user per month
Additional Pricing Details
Asana is always free for teams of up to 15 people.

IBM Connections

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
Additional Pricing Details