What users are saying about

Asana

Top Rated
737 Ratings

Asana

Top Rated
737 Ratings
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Score 8.2 out of 101

XWiki Collaboration Suite

1 Ratings
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Score 10 out of 101

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Likelihood to Recommend

Asana

I can not be happier. My team was using Basecamp but we outgrew it. We moved to Teamwork and clients stopped using it and so did my team. We were in Teamwork for just a month and decided we needed something better. We then found Asana and it has been a breeze since. My team was far happier and ready to use it and my clients started interacting with it again. It is simple to use, yet very powerful
Barbara Carneiro profile photo

XWiki Collaboration Suite

XWiki is very well suited for a very wide range of web collaboration and web development.
Stéphane Laurière profile photo

Feature Rating Comparison

Project Management

Asana
7.8
XWiki Collaboration Suite
8.0
Task Management
Asana
9.0
XWiki Collaboration Suite
8.0
Resource Management
Asana
8.3
XWiki Collaboration Suite
Gantt Charts
Asana
6.5
XWiki Collaboration Suite
Scheduling
Asana
8.6
XWiki Collaboration Suite
8.0
Workflow Automation
Asana
7.5
XWiki Collaboration Suite
8.0
Team Collaboration
Asana
8.8
XWiki Collaboration Suite
Support for Agile Methodology
Asana
8.5
XWiki Collaboration Suite
Support for Waterfall Methodology
Asana
8.5
XWiki Collaboration Suite
Document Management
Asana
6.7
XWiki Collaboration Suite
Email integration
Asana
6.9
XWiki Collaboration Suite
Mobile Access
Asana
8.0
XWiki Collaboration Suite
8.0
Timesheet Tracking
Asana
6.1
XWiki Collaboration Suite
Change request and Case Management
Asana
8.4
XWiki Collaboration Suite
Budget and Expense Management
Asana
7.1
XWiki Collaboration Suite
Search
Asana
XWiki Collaboration Suite
9.0
Visual planning tools
Asana
XWiki Collaboration Suite
7.0

Professional Services Automation

Asana
6.2
XWiki Collaboration Suite
Project & financial reporting
Asana
5.5
XWiki Collaboration Suite
Integration with accounting software
Asana
6.8
XWiki Collaboration Suite

Communication

Asana
XWiki Collaboration Suite
10.0
Notifications
Asana
XWiki Collaboration Suite
10.0
Discussions
Asana
XWiki Collaboration Suite
10.0
Internal knowledgebase
Asana
XWiki Collaboration Suite
10.0

File Sharing & Management

Asana
XWiki Collaboration Suite
7.8
Versioning
Asana
XWiki Collaboration Suite
10.0
Video files
Asana
XWiki Collaboration Suite
5.0
Audio files
Asana
XWiki Collaboration Suite
5.0
Document collaboration
Asana
XWiki Collaboration Suite
10.0
Access control
Asana
XWiki Collaboration Suite
10.0
Integrates with Google Drive
Asana
XWiki Collaboration Suite
7.0

Pros

  • Fast: Unlike other PM platforms I've used, Asana is very fast. In fact, it's so fast that when you leave a comment on a task, anyone else looking at that task at the same time will actually see updates as you type. You can easily move tasks into different projects by dragging and dropping. There is no lag time between opening new projects and tasks. Everything seems to load instantaneously.
  • Intuitive: Asana doesn't have a steep learning curve. The default view is list-based. Your team will have no problem learning how to add new tasks, use the WYSIWYG editor, or assign tasks. Use familiar commands like "@" to tag a follower on a task.
  • Keyboard shortcuts: The keyboard shortcuts are incredibly helpful. Simply press enter to enter a new task, tab+backspace to delete, use familiar copy/paste and undo commands, and much more. PMs with a lot to juggle will appreciate the shortcuts.
  • My Tasks: The "my tasks" view provides a single, centralized location for you to see everything on your plate. Use section headings and drag and drop tasks to re-order. I use this to prioritize my week. It helps me focus on what's really important.
  • Searchability: The search in Asana is intuitive. Our task backlog dates back three years, and I can still almost always find what I'm looking for via a simple keyword search. Projects are archived, not deleted, so I always feel like my historical information is safe.
  • Flexibility: Projects can be set up as a waterfall/list view or as kanban. This product should work well for teams with different styles.
  • Integrations: Asana integrates with everything. There's a great Slack integration, but my favorite is the Instagantt integration. Using Instagantt in tandem with asana is a super easy way to create attractive digital project calendars.
Elizabeth Remaklus profile photo
  • XWiki makes it easy to manage semi-structured information, which is at the heart of every knowledge nexus of organizations. It makes it easy to manage in a single system both structured data (such as memberships, projects), and unstructured data.
  • XWiki offers a very rich API for creating enterprise applications quickly that are easy to maintain and evolve collaboratively.
  • XWiki templating and skinning system is extremely flexible and powerful.
Stéphane Laurière profile photo

Cons

  • It's not that easy to change or update the name of the title. You need to click the arrow down button beside the title to edit. I believe it should be easier like just click on the current title and change it.
  • I would like Asana to put a feature like Facebook and LinkedIn where you know who's online and who's not online. Because if the person-in-charge is online you can communicate with him real time rather than waiting for him to respond later on.
  • I would be glad too if they add a voice call or video call feature so that if you have concerns and the person you would like to talk to is online you can speak with him right away. Some comments or revisions just needs to be explained through a call to eliminate misunderstandings.
Brent Lionel Mausisa profile photo
  • While the basic pieces are available for turning XWiki into an advanced semantic system, some features could be made available more prominently to the user for easing the use of faceted and typed links, paving the way for a new era of collaborative knowledge sharing.
Stéphane Laurière profile photo

Likelihood to Renew

Asana10.0
Based on 32 answers
I just can't see us getting it off of Asana any time soon, despite the many headaches it has caused us. We have too much data in there, too much time & training invested into it, too much at stake to move. If we were just starting out today, fresh, I don't know for certain that I would absolutely go the same direction, but I *think* I still would. I just haven't seen anything better yet. Maybe if Podio's support staff hadn't treated me like a worthless nuisance to them, I might feel differently, but the fact is that their task management is simply inferior to Asana's. That can't be denied, and in fact Podio said it themselves: "Tasks are a simple function. They cannot be customized. Tasks in Podio can be used for quick to-do's for you and your team members." In our operation, however, prompt task completion is a big deal; one task can't be completed until another one is done first, and closing the gaps between those tasks is critical in meeting deadlines and servicing our customers. Asana gets us there, the others don't.
No photo available
No score
No answers yet
No answers on this topic

Usability

Asana6.0
Based on 5 answers
This is the best task management App for teams I have used
Ronen Soreq profile photo
No score
No answers yet
No answers on this topic

Reliability and Availability

Asana8.4
Based on 2 answers
Working with Asana on a daily basis
Ronen Soreq profile photo
No score
No answers yet
No answers on this topic

Support

Asana8.3
Based on 2 answers
They don't fix everything, but they have certainly gone the extra mile for us. When we were frustrated with a recent change that altered our default view of every project, changing it from all projects being visible to just incomplete projects being visible, they wrote a custom script to change all of our default views back for us, so we didn't have to manually click 3,000 times (we have over a thousand projects).
No photo available
No score
No answers yet
No answers on this topic

Alternatives Considered

Asana Board is really awesome and assigning tasks is ultra easy. I can manage multiple projects without headaches.
Jestin Sebastian profile photo
XWiki key differentiators in my opinion:
  • Fast app development framework with very rich API
  • Open-source strategy, opening the way to collaborative innovation
Stéphane Laurière profile photo

Scalability

Asana8.2
Based on 1 answer
I used this tool on a daily basis at work and it runs as a solid rock
Ronen Soreq profile photo
No score
No answers yet
No answers on this topic

Return on Investment

  • Increased employee efficiency. It has increased communication between employees on work matter by 100%.
  • Decreased emails. We are now able to work efficienctly due to fewer emails and meetings. Emails has reduced by 200%.
  • Faster project cycle.
No photo available
  • XWiki has a positive impact on the OW2 communication and collaborations strategies. It saves time when developing applications.
Stéphane Laurière profile photo

Pricing Details

Asana

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
Optional
8.33*
1.  per user per month
Additional Pricing Details
Asana is always free for teams of up to 15 people.

XWiki Collaboration Suite

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$4*
1.  seat
Additional Pricing Details