What users are saying about
7 Ratings
313 Ratings
7 Ratings
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Score 5.1 out of 100
313 Ratings
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Score 8.1 out of 100

Attribute Ratings

  • Basware Purchase to Pay is rated higher in 1 area: Likelihood to Recommend
  • Expensify is rated higher in 1 area: Likelihood to Renew

Likelihood to Recommend

8.0

Basware P2P

80%
6 Ratings
5.8

Expensify

58%
88 Ratings

Likelihood to Renew

5.4

Basware P2P

54%
5 Ratings
10.0

Expensify

100%
8 Ratings

Usability

Basware P2P

N/A
0 Ratings
7.0

Expensify

70%
1 Rating

Support Rating

Basware P2P

N/A
0 Ratings
8.5

Expensify

85%
84 Ratings

Likelihood to Recommend

Basware

I would definitely recommend using Basware Purchase to Pay in your organization, it handles high amounts of invoices efficiently and you can perform your work with ease. I am acting as a Basware superuser in my team so I know this software thoroughly and it rarely gives any issues, even errors are described in a clear way so the user knows what needs to be resolved/what is missing.
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Expensify

Expensify is helpful in that employees can somewhat easily submit their expenses for reimbursement. I have had several situations where employees are confused by the process of setting up their accounts. I would also like to have reimbursement rules that make it easier for employees to consolidate their expenses onto a single report instead of letting people submit reports for single expenses with reckless abandon or just plain misunderstanding of consolidation options.
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Pros

Basware

  • It's easy to process invoices in a very short amount of time due to the fact that you can save your frequently used fields as favorites
  • The system is extremely easy to use as there are only a few steps required for complete processing of invoices
  • The ability to create and save templates of commonly used coding makes coding of invoices is fast and easy
  • Often times no interaction is even needed for invoice processing as received items and POs will match up on the back end with no intervention
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Expensify

  • Submitting expenses. It's easy to enter an expense, choose a category, enter the dollar amount and submit it. That's about it.
  • Uploading receipts. You can send receipts to Expensify from your phone, or upload them from your computer.
  • Entering hours worked. It's simple to move from expenses over to timesheets to submit the hours that you've worked.
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Cons

Basware

  • Once you cancel the document in "cancellation queue" it cannot be restored or viewed.
  • Sometimes but relatively rarely the program opens slowly.
  • In rare instances the program freezes and needs to be restarted.
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Expensify

  • The site occasionally has a glitch where it thinks a duplicate receipt is being uploaded, and it requires deleting the expense and re-entering. This happens once every 3 or 4 reports.
  • The concierge offers popups with helpful tips. It reminds me a bit of the old paperclip on Microsoft Word. Like that paperclip however, I could see it annoying some users. I haven't found the ability to turn it off.
  • It's a little confusing that expenses can be uploaded and saved onto the site, or instantly uploaded for only the report you're working on. I haven't quite figured out how why I would save the receipts on the site instead of the one-time use that I've been doing.
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Pricing Details

Basware P2P

Starting Price

Editions & Modules

Basware P2P editions and modules pricing
EditionModules

Footnotes

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    No setup fee

    Additional Details

    Expensify

    Starting Price

    $5 per month

    Editions & Modules

    Expensify editions and modules pricing
    EditionModules
    Track4.991
    Submit4.992
    Collect5.003
    Control5.004

    Footnotes

    1. Per Month (Free for 25 SmartScans per Month)
    2. Per Month (Free for 25 SmartScans per Month)
    3. Per User Per Month with Expensify Card with Pay-Per-Use Price of $10 per User per Month
    4. Per User Per Month with Expensify Card with Pay-Per-Use Price of $18 per User per Month

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    No setup fee

    Additional Details

    Likelihood to Renew

    Basware

    We will continue using product and continue renewing as it is widely used product and it has been well adapted by users in our organization. The product is expensive but we will use it. Hopefully the product bugs will be fixed in future and they will provide more HA architecture feather for Basware.
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    Expensify

    We like using the tool and we receive positive feedback from employees and management who use the tool. It saves time and helps us concentrate on the value adding activities so we are very likely to keep using Expensify in the future
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    Usability

    Basware

    No answers on this topic

    Expensify

    Mobile works great, but let's be honest. It's just a photograph. Their OCR and human turk technology works great to scan that photo and enter the proper information. The web interface is decent and allows you to work with single expenses in great detail. What's missing is the ability to mass update expenses, and this sometimes hurts, especially if you're a heavy user of the system.
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    Support Rating

    Basware

    No answers on this topic

    Expensify

    Our rep has been amazing. He has built custom reports for us that have been very time consuming and difficult. Our reps are also currently looking into new submission solutions for us that we are excited about. They came up with this and recommended it on their own without me complaining about an issue. They are about our success and are very excited about the product they offer.
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    Alternatives Considered

    Basware

    Basware was not my selection as I was not with the company at the time. It was easy to learn and we have maintained a good working relationship with Basware. It is a very good way to process the workflow of invoices from start to finish
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    Expensify

    I am unaware of any competitors, but I am VERY happy with Expensify. At this point, we are not interested in shopping for any other alternatives. The only case that we have made for switching away from Expensify would be switching to an ERP (Sage Intacct) which is capable of handling expense statement coordination on its own. That said, it is unfair to compare Expensify to Sage Intacct. Furthermore, I am not sure that Sage Intacct's Expensify-like module is better than Expensify.
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    Return on Investment

    Basware

    • faster processing of invoices due to short step process
    • it's user friendly so not much training is needed to use the system
    • templates and favorites decreases time spent
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    Expensify

    • Time spent by the AP processors on expense reports has been reduced from eight hours per week to two hours per week.
    • Errors in expense reports that make it all the way to the disbursement stage have been reduced from five per months to zero.
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