What users are saying about
313 Ratings
5 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow noopener'>trScore algorithm: Learn more.</a>
Score 9.5 out of 100
313 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow noopener'>trScore algorithm: Learn more.</a>
Score 8.1 out of 100

Attribute Ratings

  • Beanworks by Quadient is rated higher in 2 areas: Likelihood to Recommend, Usability

Likelihood to Recommend

9.0

Beanworks by Quadient

90%
2 Ratings
5.8

Expensify

58%
88 Ratings

Likelihood to Renew

Beanworks by Quadient

N/A
0 Ratings
10.0

Expensify

100%
8 Ratings

Usability

9.0

Beanworks by Quadient

90%
1 Rating
7.0

Expensify

70%
1 Rating

Support Rating

Beanworks by Quadient

N/A
0 Ratings
8.5

Expensify

85%
84 Ratings

Likelihood to Recommend

Quadient

The one part I would suggest approval in is when updating an invoice. If for example, one employee approved an invoice and then I, the administrator, make a change before the second employee approves an invoice the invoice is resubmitted to the original employee. It would be much easier if the invoice would only go to the secondary/final approver even once a change is made
Read full review

Expensify

Expensify is helpful in that employees can somewhat easily submit their expenses for reimbursement. I have had several situations where employees are confused by the process of setting up their accounts. I would also like to have reimbursement rules that make it easier for employees to consolidate their expenses onto a single report instead of letting people submit reports for single expenses with reckless abandon or just plain misunderstanding of consolidation options.
Read full review

Pros

Quadient

  • It's easy to access.
  • It's simple to use.
  • It works well with QuickBooks.
Read full review

Expensify

  • Submitting expenses. It's easy to enter an expense, choose a category, enter the dollar amount and submit it. That's about it.
  • Uploading receipts. You can send receipts to Expensify from your phone, or upload them from your computer.
  • Entering hours worked. It's simple to move from expenses over to timesheets to submit the hours that you've worked.
Read full review

Cons

Quadient

  • Updating Approval Channels
Read full review

Expensify

  • The site occasionally has a glitch where it thinks a duplicate receipt is being uploaded, and it requires deleting the expense and re-entering. This happens once every 3 or 4 reports.
  • The concierge offers popups with helpful tips. It reminds me a bit of the old paperclip on Microsoft Word. Like that paperclip however, I could see it annoying some users. I haven't found the ability to turn it off.
  • It's a little confusing that expenses can be uploaded and saved onto the site, or instantly uploaded for only the report you're working on. I haven't quite figured out how why I would save the receipts on the site instead of the one-time use that I've been doing.
Read full review

Pricing Details

Beanworks by Quadient

Starting Price

Editions & Modules

Beanworks by Quadient editions and modules pricing
EditionModules

Footnotes

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    Required

    Additional Details

    Expensify

    Starting Price

    $5 per month

    Editions & Modules

    Expensify editions and modules pricing
    EditionModules
    Track4.991
    Submit4.992
    Collect5.003
    Control5.004

    Footnotes

    1. Per Month (Free for 25 SmartScans per Month)
    2. Per Month (Free for 25 SmartScans per Month)
    3. Per User Per Month with Expensify Card with Pay-Per-Use Price of $10 per User per Month
    4. Per User Per Month with Expensify Card with Pay-Per-Use Price of $18 per User per Month

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    No setup fee

    Additional Details

    Likelihood to Renew

    Quadient

    No answers on this topic

    Expensify

    We like using the tool and we receive positive feedback from employees and management who use the tool. It saves time and helps us concentrate on the value adding activities so we are very likely to keep using Expensify in the future
    Read full review

    Usability

    Quadient

    Beanworks takes some time to set up initially, but once it's ready on your computer, it is very easy to use in conjunction with QuickBooks. They have representatives that are readily available or can schedule an appointment to walk you through it if you are ever having issues. Uploading invoices is quick and easy. Approvers can easily make changes to coding before approving.
    Read full review

    Expensify

    Mobile works great, but let's be honest. It's just a photograph. Their OCR and human turk technology works great to scan that photo and enter the proper information. The web interface is decent and allows you to work with single expenses in great detail. What's missing is the ability to mass update expenses, and this sometimes hurts, especially if you're a heavy user of the system.
    Read full review

    Support Rating

    Quadient

    No answers on this topic

    Expensify

    Our rep has been amazing. He has built custom reports for us that have been very time consuming and difficult. Our reps are also currently looking into new submission solutions for us that we are excited about. They came up with this and recommended it on their own without me complaining about an issue. They are about our success and are very excited about the product they offer.
    Read full review

    Alternatives Considered

    Quadient

    I have not used a system like Beanworks before -- this is my first -- but it is a great tool.
    Read full review

    Expensify

    I am unaware of any competitors, but I am VERY happy with Expensify. At this point, we are not interested in shopping for any other alternatives. The only case that we have made for switching away from Expensify would be switching to an ERP (Sage Intacct) which is capable of handling expense statement coordination on its own. That said, it is unfair to compare Expensify to Sage Intacct. Furthermore, I am not sure that Sage Intacct's Expensify-like module is better than Expensify.
    Read full review

    Return on Investment

    Quadient

    • Organized data
    • Clearer financial statements
    • Bills paid more timely
    Read full review

    Expensify

    • Time spent by the AP processors on expense reports has been reduced from eight hours per week to two hours per week.
    • Errors in expense reports that make it all the way to the disbursement stage have been reduced from five per months to zero.
    Read full review

    Screenshots

    Add comparison