What users are saying about
312 Ratings
5 Ratings
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Score 10 out of 100
312 Ratings
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Score 8.1 out of 100

Attribute Ratings

  • Bento for Business is rated higher in 1 area: Likelihood to Recommend

Likelihood to Recommend

10.0

Bento for Business

100%
4 Ratings
5.8

Expensify

58%
88 Ratings

Likelihood to Renew

Bento for Business

N/A
0 Ratings
10.0

Expensify

100%
8 Ratings

Usability

Bento for Business

N/A
0 Ratings
7.0

Expensify

70%
1 Rating

Support Rating

Bento for Business

N/A
0 Ratings
8.5

Expensify

85%
84 Ratings

Likelihood to Recommend

Bento for Business

Our organization runs a lot of short-term or one-off programs where the program staff need to buy supplies -- Bento is perfect for these scenarios. The staff who make the purchases are not staff who would typically have a company card, so we wanted a solution other than giving them a credit card. Bento was perfect because it makes the purchasing & bookkeeping processes for these programs easy and efficient for both the staff and the finance team
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Expensify

Expensify is helpful in that employees can somewhat easily submit their expenses for reimbursement. I have had several situations where employees are confused by the process of setting up their accounts. I would also like to have reimbursement rules that make it easier for employees to consolidate their expenses onto a single report instead of letting people submit reports for single expenses with reckless abandon or just plain misunderstanding of consolidation options.
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Pros

Bento for Business

  • Track expenses by employee
  • Restrict purchases based on amount and category
  • Import transactions directly into QuickBooks
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Expensify

  • Submitting expenses. It's easy to enter an expense, choose a category, enter the dollar amount and submit it. That's about it.
  • Uploading receipts. You can send receipts to Expensify from your phone, or upload them from your computer.
  • Entering hours worked. It's simple to move from expenses over to timesheets to submit the hours that you've worked.
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Cons

Bento for Business

  • easier way for employees to access their statements without setting them up as admins
  • monthly statements generated by card
  • monthly fee needs to be added to one of the card statements
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Expensify

  • The site occasionally has a glitch where it thinks a duplicate receipt is being uploaded, and it requires deleting the expense and re-entering. This happens once every 3 or 4 reports.
  • The concierge offers popups with helpful tips. It reminds me a bit of the old paperclip on Microsoft Word. Like that paperclip however, I could see it annoying some users. I haven't found the ability to turn it off.
  • It's a little confusing that expenses can be uploaded and saved onto the site, or instantly uploaded for only the report you're working on. I haven't quite figured out how why I would save the receipts on the site instead of the one-time use that I've been doing.
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Pricing Details

Bento for Business

Starting Price

$0 2 People or Cards (1 must be business owner)

Editions & Modules

Bento for Business editions and modules pricing
EditionModules
Free01
Team$29/month2
Professional$69/month3
Enterprise$149/month4

Footnotes

  1. 2 People or Cards (1 must be business owner)
  2. Up to 10 People or Cards
  3. Up to 20 People or Cards
  4. More than 20 People or Cards

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Entry-level set up fee?

No setup fee

Additional Details

Expensify

Starting Price

$5 per month

Editions & Modules

Expensify editions and modules pricing
EditionModules
Track4.991
Submit4.992
Collect5.003
Control5.004

Footnotes

  1. Per Month (Free for 25 SmartScans per Month)
  2. Per Month (Free for 25 SmartScans per Month)
  3. Per User Per Month with Expensify Card with Pay-Per-Use Price of $10 per User per Month
  4. Per User Per Month with Expensify Card with Pay-Per-Use Price of $18 per User per Month

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Entry-level set up fee?

No setup fee

Additional Details

Likelihood to Renew

Bento for Business

No answers on this topic

Expensify

We like using the tool and we receive positive feedback from employees and management who use the tool. It saves time and helps us concentrate on the value adding activities so we are very likely to keep using Expensify in the future
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Usability

Bento for Business

No answers on this topic

Expensify

Mobile works great, but let's be honest. It's just a photograph. Their OCR and human turk technology works great to scan that photo and enter the proper information. The web interface is decent and allows you to work with single expenses in great detail. What's missing is the ability to mass update expenses, and this sometimes hurts, especially if you're a heavy user of the system.
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Support Rating

Bento for Business

No answers on this topic

Expensify

Our rep has been amazing. He has built custom reports for us that have been very time consuming and difficult. Our reps are also currently looking into new submission solutions for us that we are excited about. They came up with this and recommended it on their own without me complaining about an issue. They are about our success and are very excited about the product they offer.
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Alternatives Considered

Bento for Business

If you are looking for prepaid business care or a business expense card, I highly do not recommend using Bento for Business. Do yourself and your business a favor and use a more customer service orientated services such as Pex, Wex, or Expensify. Bento for Business is bad business. Just don't do it.
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Expensify

I am unaware of any competitors, but I am VERY happy with Expensify. At this point, we are not interested in shopping for any other alternatives. The only case that we have made for switching away from Expensify would be switching to an ERP (Sage Intacct) which is capable of handling expense statement coordination on its own. That said, it is unfair to compare Expensify to Sage Intacct. Furthermore, I am not sure that Sage Intacct's Expensify-like module is better than Expensify.
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Return on Investment

Bento for Business

  • Saving time by eliminating reimbursements
  • Allowing many staff to have a card to make purchases without worrying about financial control/risk of too many people having a company card
  • Efficiently synchs with Quickbooks
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Expensify

  • Time spent by the AP processors on expense reports has been reduced from eight hours per week to two hours per week.
  • Errors in expense reports that make it all the way to the disbursement stage have been reduced from five per months to zero.
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