Podio

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Podio
Score 7.1 out of 10
N/A
Podio is a cloud-based platform for organizing team communication, business processes, and reporting in project management workspaces; also it may be used as a light CRM platform. It enables workflow automation and integrations. It includes a free version and paid packages with additional features.
$9
per month
Pricing
Podio
Editions & Modules
No answers on this topic
Offerings
Pricing Offerings
Podio
Free Trial
No
Free/Freemium Version
Yes
Premium Consulting/Integration Services
No
Entry-level Setup FeeNo setup fee
Additional DetailsA discount is available for annual pricing.
More Pricing Information
Community Pulse
Podio
Considered Both Products
Podio
Chose Podio
These options weren't available when we picked Podio. Podio cannot compete with these options because Podio chooses not to actively develop, communicate with their customers or build system stability. Any serious customer should consider these as showstoppers when looking at …
Chose Podio
We were trying to find a cost-effective solution (we're a small company) that would allow us to store all our client contacts and notes and help save our team time. Podio's globiflow feature does this really well. Other options we looked at didn't have these features or gave …
Chose Podio
[Citrix] Podio has smart features for project management. There are many functions that are missing in Clarizen One, so [Citrix] Podio keeps better functionalities than it. It is a reliable and straightforward tool with a smart interface.
Chose Podio
Podio is a custom solution, where Mavenlink was a less robust, less feature-rich solution. We simply outgrew Mavenlink and don't have any regrets. Mavenlink did its job during the time we used it. In order for us to successfully grow with our business, we needed a custom-built …
Chose Podio
As everyone knows Asana is a well-known project management solution but because of its ranking Asana and its functionalities are coming down and coming up with some complaints. So, I decided to choose Citrix Podio because it works well and provides effective services.
Chose Podio
Hubspot.
SalesForce.
Dynamic CRM.
Chose Podio
I only listed Slack because it is similar in that you can coordinate with external and internal teams. You can share files and chat with other individuals. Slack is severely lacking compared to Podio though. Podio has the capabilities to track tasks, finances, projects, …
Chose Podio
Basecamp is as the product ironically states, much more basic. While Basecamp allows for form generation and tracking of projects and forms through workflows, Basecamp leaves a lot to be desired in the way of customization, historical tracking and workflows.
Chose Podio
We actually use Airtable for some (different) databases, but have found the flexibility of Podio and integration with Globiflow to be superior for many of our needs.
Chose Podio
Podio is decent for task management. We selected Podio to learn about the product and how to work with the product going forward. It feels like more of a project management tool than a CRM. The limited reporting and contact management features leave much to be desired. There …
Chose Podio
Podio's easy app customization is the strongest asset of this software. It is user friendly; thus reducing training time for all employees.
Chose Podio
We really hadn't used other project management software before Podio. We relied heavily on Outlook and Excel for communication and organization. Podio allows for more visibility across employee task lists and projects and helps us collaborate better.
Chose Podio
We felt that Podio was more customizable than Wrike and met more of our needs as a company since it was able to go even deeper into managing projects by automating workflows with the webforms.
Chose Podio
Podio isn't built for the enterprise market and is more flexible to adjust to the needs of our customers. The time to market is short, the app-builder is very easy to use and it can be used for multiple disciplines within a company or cross-company. Last but not least, it is a …
Chose Podio
Way more flexible – Podio allows more use cases and is extremely responsive on customers demand.
Chose Podio
Unlike Trello, Podio allowed us to establish a structure for the data, to be used by all team members, and establishing a clear workflow. (Podio can mimic the Trello “card” look, and integrates with it).
Basecamp seemed too rigid, or complex to modify. It's a solid tool, but not …
Chose Podio
We actually use both Podio and Salesforce. Podio is used for more internal communication and projects. I work for an event planning company and we use Salesforce for more external conversations and budgeting/invoices.
Chose Podio
We now use Slack which is similar in functionality. We still don't use it much.
Chose Podio
Asana, Basecamp and Trello are great for simple task management. Podio has more features than each of the other software and is a more comprehensive solution.
Chose Podio
I have not yet found a permanent solution that meets all of our needs. We continue to use different tools across our different departments, and none of our tools really communicate with one another to our satisfaction. We remain optimistic, however, that a company will emerge …
Chose Podio
The direct Podio competitors we evaluated were Base CRM, Quickbase, and Insightly. Base CRM is a fantastic CRM product and I would love to use it. The problems is it stops at CRM. Base is really more for a sales environment than one that has a complex project lifecycle. …
Chose Podio
Basecamp definitely is simpler but it's also far more restrictive. I felt like Basecamp wanted to force me to work a certain way and it also isn't as robust as Podio in that you can't build custom apps for it. Custom apps have been a life saver for me as I can structure them …
Top Pros
Top Cons
Features
Podio
Project Management
Comparison of Project Management features of Product A and Product B
Podio
5.2
26 Ratings
36% below category average
Task Management3.124 Ratings
Resource Management8.620 Ratings
Gantt Charts8.48 Ratings
Scheduling1.121 Ratings
Workflow Automation1.225 Ratings
Team Collaboration3.126 Ratings
Support for Agile Methodology2.115 Ratings
Support for Waterfall Methodology9.411 Ratings
Document Management1.122 Ratings
Email integration8.821 Ratings
Mobile Access8.821 Ratings
Timesheet Tracking8.213 Ratings
Change request and Case Management8.418 Ratings
Budget and Expense Management1.116 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
Podio
6.7
13 Ratings
10% below category average
Quotes/estimates1.29 Ratings
Invoicing8.89 Ratings
Project & financial reporting8.09 Ratings
Integration with accounting software8.86 Ratings
Best Alternatives
Podio
Small Businesses
FunctionFox
FunctionFox
Score 8.3 out of 10
Medium-sized Companies
SAP Ruum
SAP Ruum
Score 9.0 out of 10
Enterprises
Quickbase
Quickbase
Score 9.2 out of 10
All AlternativesView all alternatives
User Ratings
Podio
Likelihood to Recommend
3.1
(42 ratings)
Likelihood to Renew
9.1
(17 ratings)
Usability
6.0
(2 ratings)
Availability
8.0
(4 ratings)
Performance
8.0
(2 ratings)
Support Rating
7.2
(6 ratings)
Implementation Rating
7.0
(1 ratings)
Configurability
7.0
(1 ratings)
Ease of integration
8.0
(1 ratings)
Product Scalability
10.0
(2 ratings)
Vendor post-sale
8.0
(1 ratings)
Vendor pre-sale
7.0
(1 ratings)
User Testimonials
Podio
Likelihood to Recommend
ShareFile
[Citrix Podios's] customer support is very quick and they provide you an option to convert your
project into small tasks so that you can better assist your team and extract
maximum work out of them hence I will totally recommend its usage. I could not think that keeping track of tasks could be this much easier and smart. It is a fully customizable tool that manages my tasks efficiently and deal with them effectively.
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Pros
ShareFile
  • Very easy for people without coding or technical skills to set up and maintain information in "Apps".
  • Platform is very easy to learn and adopt--it's intuitive.
  • Project management potential is awesome--instead of having to fit your projects into a structure that is industry specific, you can build an app that tracks what you want, in the order you want it.
  • Has a "relationship" field that allows you to relate an individual item or record to a record in another app. It effectively gives some of the functionality of a relational database.
  • Very useful for information sharing when staff members are in different regions or places.
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Cons
ShareFile
  • More filter options for calendars.
  • Customizable views for Relation fields.
  • Full featured Podio mobile App for iPad.
  • A customizable profile status – would love to work with Podio in silent mode (logged in while working, but "not available" for requests when in heavy work mode)
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Likelihood to Renew
ShareFile
Podio customer service is great. The cloud and mobile service is fast (almost instant, continuous syncing). With a solid user base, and backed by Citrix, this is a serious business solution. They're also constantly working on improving and making it more powerful. I anticipate it only getting better
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Usability
ShareFile
It is usable, for sure. Requires a bit of thinking to be really useful.
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Reliability and Availability
ShareFile
I have not experienced any down time
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Performance
ShareFile
It works all the time and if I have a question, support get back to me ASAP
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Support Rating
ShareFile
Podio support was always responsive and very quick to provide answers and assistance during the history of using this product, their support team has always been top notch. There have been several cases where calling podio support a feature was not available and they provided either workaround solutions or added the features straight into their roadmap.
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Implementation Rating
ShareFile
Could of got more help sooner and mapped out structure after the 1st month. Future planning
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Alternatives Considered
ShareFile
Compared to Salesforce: Podio is not as robust as a tool for CRM tracking. It also doesn't have the in-email capabilities that SF offers. Compared to Basecamp: Podio is somewhat similar to Basecamp but doesn't offer the same functionality with checking items off and archiving projects. Compared to Zoho Projects: Podio is vastly superior to Zoho Project's lack of flexibility (requiring a development team to build) and accessibility by all members (Zoho Projects requires a very limited number of "owners" of projects which makes it difficult if multiple owners need to assign one or more people to a project).
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Scalability
ShareFile
As you business grows, so does Podio. There seems to be no limit to the workspace and apps you can create on the platform
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Return on Investment
ShareFile
  • Podio is great for task assignment and tracking. The ability to enter and assign tasks from mobile and track their completion saves me several phone calls a day.
  • Podio outdoes email as my go to place to search for information. The ability to forward emails into the system, organize by projects and contacts, and search it all saves considerable time and confusion.
  • Podio has considerable potential to reduce overall admin time spent organizing information (filing, tracking, etc) The ability to keep a single record of a given piece of information without being tied to email vs file structure works very well.
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ScreenShots