What users are saying about
120 Ratings
Top Rated
689 Ratings
120 Ratings
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Score 7.5 out of 100
Top Rated
689 Ratings
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Score 8.2 out of 100

Feature Set Ratings

  • Smartsheet ranks higher in 2 feature sets: Project Management, Professional Services Automation

Project Management

6.9

Podio

69%
8.1

Smartsheet

81%
Smartsheet ranks higher in 10/14 features

Task Management

5.9
59%
24 Ratings
8.4
84%
118 Ratings

Resource Management

8.5
85%
20 Ratings
7.8
78%
101 Ratings

Gantt Charts

8.4
84%
8 Ratings
8.6
86%
101 Ratings

Scheduling

4.6
46%
21 Ratings
8.7
87%
103 Ratings

Workflow Automation

4.9
49%
25 Ratings
7.7
77%
92 Ratings

Team Collaboration

5.7
57%
26 Ratings
8.5
85%
114 Ratings

Support for Agile Methodology

5.3
53%
15 Ratings
7.7
77%
74 Ratings

Support for Waterfall Methodology

9.4
94%
11 Ratings
7.7
77%
71 Ratings

Document Management

4.4
44%
22 Ratings
7.8
78%
93 Ratings

Email integration

8.9
89%
21 Ratings
8.2
82%
92 Ratings

Mobile Access

8.9
89%
21 Ratings
7.5
75%
88 Ratings

Timesheet Tracking

8.1
81%
13 Ratings
8.3
83%
57 Ratings

Change request and Case Management

8.4
84%
18 Ratings
8.7
87%
61 Ratings

Budget and Expense Management

4.6
46%
16 Ratings
8.2
82%
67 Ratings

Professional Services Automation

7.7

Podio

77%
8.6

Smartsheet

86%
Smartsheet ranks higher in 4/4 features

Quotes/estimates

4.9
49%
9 Ratings
8.3
83%
38 Ratings

Invoicing

8.9
89%
9 Ratings
8.9
89%
30 Ratings

Project & financial reporting

8.0
80%
9 Ratings
8.1
81%
53 Ratings

Integration with accounting software

8.9
89%
6 Ratings
9.1
91%
28 Ratings

Attribute Ratings

  • Smartsheet is rated higher in 6 areas: Likelihood to Recommend, Likelihood to Renew, Usability, Performance, Support Rating, Implementation Rating

Likelihood to Recommend

5.5

Podio

55%
42 Ratings
8.0

Smartsheet

80%
139 Ratings

Likelihood to Renew

9.1

Podio

91%
17 Ratings
10.0

Smartsheet

100%
24 Ratings

Usability

6.0

Podio

60%
2 Ratings
8.6

Smartsheet

86%
12 Ratings

Availability

8.0

Podio

80%
8 Ratings

Smartsheet

N/A
0 Ratings

Performance

8.0

Podio

80%
4 Ratings
10.0

Smartsheet

100%
2 Ratings

Support Rating

7.0

Podio

70%
10 Ratings
8.1

Smartsheet

81%
90 Ratings

Online Training

Podio

N/A
0 Ratings
7.0

Smartsheet

70%
1 Rating

Implementation Rating

7.0

Podio

70%
2 Ratings
10.0

Smartsheet

100%
18 Ratings

Configurability

7.0

Podio

70%
1 Rating

Smartsheet

N/A
0 Ratings

Ease of integration

8.0

Podio

80%
1 Rating

Smartsheet

N/A
0 Ratings

Product Scalability

10.0

Podio

100%
2 Ratings

Smartsheet

N/A
0 Ratings

Vendor post-sale

8.0

Podio

80%
1 Rating

Smartsheet

N/A
0 Ratings

Vendor pre-sale

7.0

Podio

70%
1 Rating

Smartsheet

N/A
0 Ratings

Likelihood to Recommend

Citrix

[Citrix Podios's] customer support is very quick and they provide you an option to convert your
project into small tasks so that you can better assist your team and extract
maximum work out of them hence I will totally recommend its usage. I could not think that keeping track of tasks could be this much easier and smart. It is a fully customizable tool that manages my tasks efficiently and deal with them effectively.
Read full review

Smartsheet

There were new vendors who needed to submit their documents by the sales department for legal and Risk department for reviewing and checking the validity of the documents, The way of escalation and attaching the documents and the vendor's data was well suited to be done through the smart sheet. As the sales use smart sheet tickets for submitting the vendor's details and attaching the documents. Through the Smartsheet automation process, a notification mail was sent to the legal and risk department for reviewing and the tickets were assigned already to the admins for validating . After the admin's review and tick mark on the check box of reviewing in the smart sheet which was customized than when its clicked send automated emails to the supervisors for approval, Then after the supervisor's approval, an automated mail was sent to the sales team for completing approval of the vendor. All of these scenarios and hierarchy did because of Smartsheet.
Read full review

Pros

Citrix

  • Very easy for people without coding or technical skills to set up and maintain information in "Apps".
  • Platform is very easy to learn and adopt--it's intuitive.
  • Project management potential is awesome--instead of having to fit your projects into a structure that is industry specific, you can build an app that tracks what you want, in the order you want it.
  • Has a "relationship" field that allows you to relate an individual item or record to a record in another app. It effectively gives some of the functionality of a relational database.
  • Very useful for information sharing when staff members are in different regions or places.
Read full review

Smartsheet

  • Its hard to overstate the value of familiarity. Being able to use a tool that has some familiarity takes away the time needed to train and orient employees on a new tool and allows an organization to hit the ground running.
  • Smartsheet covers most of the basics of a project management tool, the usual tasks, milestones and project viewing options.
  • For data viewing, you get multiple data viewing options including a calendar view (good for marketing teams and those who work around scheduling), Kanban, Gaant etc
Read full review

Cons

Citrix

  • More filter options for calendars.
  • Customizable views for Relation fields.
  • Full featured Podio mobile App for iPad.
  • A customizable profile status – would love to work with Podio in silent mode (logged in while working, but "not available" for requests when in heavy work mode)
Read full review

Smartsheet

  • Smartsheet set up is similar to Excel, yet when you upload an Excel file, things like conditional formatting are lost. Smartsheet has its own conditional formatting, and you have to reinstate the rules. It would be great if those would apply automatically once a file is uploaded
  • Some Smartsheet management and access rules can take some tweaking to work properly. This may be a case of offering more info to admins so they can apply these better and with more efficiency
Read full review

Pricing Details

Podio

Starting Price

$9 per month

Editions & Modules

Podio editions and modules pricing
EditionModules

Footnotes

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    No setup fee

    Additional Details

    A discount is available for annual pricing.

    Smartsheet

    Starting Price

    $0

    Editions & Modules

    Smartsheet editions and modules pricing
    EditionModules
    Individual141
    Business252
    EnterpriseContact Sales3
    PremierContact Sales4

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    No setup fee

    Additional Details

    Likelihood to Renew

    Citrix

    Podio customer service is great. The cloud and mobile service is fast (almost instant, continuous syncing). With a solid user base, and backed by Citrix, this is a serious business solution. They're also constantly working on improving and making it more powerful. I anticipate it only getting better
    Read full review

    Smartsheet

    It definitely meets our needs as far as organizing and archiving our tasks and files. As we train more staff to view it, I see opportunities for more improvement, which I am sure this program can handle. I look forward to seeing continued improvement from Smartsheet on their capabilities and functionality.
    Read full review

    Usability

    Citrix

    It is usable, for sure. Requires a bit of thinking to be really useful.
    Read full review

    Smartsheet

    Smartsheet is very easy to learn. However, while I have been able to pick it easily, Microsoft Excel and Project super users that I have trained on Smartsheet get bogged down in the differences and can find it frustrating. Explaining the differences ahead of time and why Smartsheet is being chosen instead of a different software seems to counteract those reactions
    Read full review

    Reliability and Availability

    Citrix

    I have not experienced any down time
    Read full review

    Smartsheet

    No answers on this topic

    Performance

    Citrix

    It works all the time and if I have a question, support get back to me ASAP
    Read full review

    Smartsheet

    No answers on this topic

    Support Rating

    Citrix

    Podio support was always responsive and very quick to provide answers and assistance during the history of using this product, their support team has always been top notch. There have been several cases where calling podio support a feature was not available and they provided either workaround solutions or added the features straight into their roadmap.
    Read full review

    Smartsheet

    I give this rating because it fills a niche in the market. MS Project scares many away from proper task management but there are limited tools our there, especially cloud-based that are mobile-friendly. Smartsheet fills this market gap, especially for small to medium-sized businesses. IT is not fair to compare it to MS Project, but fairer to see what gaps it fills.
    Read full review

    Implementation Rating

    Citrix

    Could of got more help sooner and mapped out structure after the 1st month. Future planning
    Read full review

    Smartsheet

    It's absolutely paramount to take a few minutes to actually play with the software. It's nearly impossible to do anything wrong or make a mistake which cannot be fixed easily. Under the help menu is Live Training option. After you familiarize yourself with the commands, watch the live training for some in depth understanding of how to make the software fit your needs perfectly.
    Read full review

    Alternatives Considered

    Citrix

    Compared to Salesforce: Podio is not as robust as a tool for CRM tracking. It also doesn't have the in-email capabilities that SF offers. Compared to Basecamp: Podio is somewhat similar to Basecamp but doesn't offer the same functionality with checking items off and archiving projects. Compared to Zoho Projects: Podio is vastly superior to Zoho Project's lack of flexibility (requiring a development team to build) and accessibility by all members (Zoho Projects requires a very limited number of "owners" of projects which makes it difficult if multiple owners need to assign one or more people to a project).
    Read full review

    Smartsheet

    Jira and Redmine are much more robust and technologically advanced project management solutions. I enjoy using either when managing a very large project. However, I prefer to use Smartsheet for my smaller to medium sized projects. As for Google Drive - I would say that Google sheets and Smartsheet are almost identical in my opinion when it comes to functionality. Personally I prefer to manage smaller projects via Google Drive, but it is a personal preference!
    Read full review

    Scalability

    Citrix

    As you business grows, so does Podio. There seems to be no limit to the workspace and apps you can create on the platform
    Read full review

    Smartsheet

    No answers on this topic

    Return on Investment

    Citrix

    • Podio is great for task assignment and tracking. The ability to enter and assign tasks from mobile and track their completion saves me several phone calls a day.
    • Podio outdoes email as my go to place to search for information. The ability to forward emails into the system, organize by projects and contacts, and search it all saves considerable time and confusion.
    • Podio has considerable potential to reduce overall admin time spent organizing information (filing, tracking, etc) The ability to keep a single record of a given piece of information without being tied to email vs file structure works very well.
    Read full review

    Smartsheet

    • This has really opened up collaboration across teams. A lot less working in silos.
    • It hasn't fully replaced any one tool so it means having to go to another place. Hopefully, we can eliminate a tool or two in the next six months.
    Read full review

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