iManage Work vs. SAP Ruum

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
iManage Work
Score 8.4 out of 10
N/A
iManage Work is a document management solution formerly known as HP Worksite. iManage was divested from Hewlett-Packard in 2015 and is now an independent company, headquartered in Chicago.N/A
SAP Ruum
Score 9.0 out of 10
N/A
SAP Ruum is a presented by the vendor as a lightweight project management, task management, and collaboration software, with use cases and templates for marketing, sales teams, HR tasks (e.g. onboarding), or organizing information for sharing with stakeholders.N/A
Pricing
iManage WorkSAP Ruum
Editions & Modules
No answers on this topic
No answers on this topic
Offerings
Pricing Offerings
iManage WorkSAP Ruum
Free Trial
NoNo
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details——
More Pricing Information
Features
iManage WorkSAP Ruum
Project Management
Comparison of Project Management features of Product A and Product B
iManage Work
-
Ratings
SAP Ruum
9.2
2 Ratings
16% above category average
Task Management00 Ratings10.02 Ratings
Gantt Charts00 Ratings9.01 Ratings
Scheduling00 Ratings10.02 Ratings
Workflow Automation00 Ratings8.82 Ratings
Mobile Access00 Ratings9.01 Ratings
Search00 Ratings8.82 Ratings
Visual planning tools00 Ratings8.82 Ratings
Communication
Comparison of Communication features of Product A and Product B
iManage Work
-
Ratings
SAP Ruum
8.8
2 Ratings
9% above category average
Chat00 Ratings8.82 Ratings
Notifications00 Ratings8.82 Ratings
Discussions00 Ratings8.42 Ratings
Surveys00 Ratings8.22 Ratings
Internal knowledgebase00 Ratings8.42 Ratings
Integrates with GoToMeeting00 Ratings9.01 Ratings
Integrates with Gmail and Google Hangouts00 Ratings10.01 Ratings
Integrates with Outlook00 Ratings9.01 Ratings
File Sharing & Management
Comparison of File Sharing & Management features of Product A and Product B
iManage Work
-
Ratings
SAP Ruum
8.4
2 Ratings
3% above category average
Versioning00 Ratings8.22 Ratings
Video files00 Ratings7.82 Ratings
Audio files00 Ratings8.22 Ratings
Document collaboration00 Ratings8.82 Ratings
Access control00 Ratings8.42 Ratings
Advanced security features00 Ratings8.22 Ratings
Integrates with Google Drive00 Ratings9.01 Ratings
Device sync00 Ratings8.22 Ratings
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iManage WorkSAP Ruum
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Score 8.7 out of 10
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User Ratings
iManage WorkSAP Ruum
Likelihood to Recommend
7.6
(8 ratings)
9.4
(2 ratings)
Support Rating
9.0
(3 ratings)
-
(0 ratings)
User Testimonials
iManage WorkSAP Ruum
Likelihood to Recommend
iManage
Legal team using this product helps the team to better access documents securely within their email app (Outlook) and the user experience to control the document is excellent and being able to make it private and isolate confidential documents during a court session is very important and iManage has met our requirements. Also, being able to access instantly from users' workstation/laptop devices is very important and iManage plugin for outlook has satisfied our Business requirements.
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SAP
Ruum [by SAP] is well-suited for the task creation and assignment with the responsible persons for the follow-ups and collaboration, which can be used for both internal or external projects. Ruum [by SAP] can also be used for internal tasks, milestones, project and workflow management and team management functionalities respectively. Ruum [by SAP] may not be well suited for those who want to use the CRM tools for the related marketing activities management in [a] particular situation.
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Pros
iManage
  • The full text searching feature, once implemented properly, is incredibly powerful.
  • Integrates seamlessly with Outlook to reduce the number of pieces of software you need turning at any given time.
  • Filing is relatively quick most of the time.
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SAP
  • Ruum by SAP supports brainstorming, and in the end, there is content management.
  • Further, Ruum by SAP helps in task and backlog management.
  • The processes are also well mapped.
  • Goal setting and feedback tracking are also included in the feature.
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Cons
iManage
  • Complicated setup. On initial installation it is cumbersome to configure on each workstation just to connect to service.
  • Does not enforce structure. Once setting up structure, users can save outside of iManage Work and make their own files and folders under pre-configured system.
  • Outlook is a finicky software, access to iManage Work depends on Outlook, nothing against iManage Work, but it sometimes has issues caused by the application it relies on.
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SAP
  • Mobile device enhancement functionalities
  • Broader integration support with other systems
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Support Rating
iManage
We had an issue a few years ago where a plug-in of some sort which allowed the viewing of PDFs got updated and then whenever some people previewed PDFs in iManage then Outlook would crash. My outlook crashed over 20 times in a single day once. It was a pretty bad time. I know one of our information technology professionals in another office worked non-stop with iManage to get it resolved, and it seemed like they did take the issue pretty seriously.
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SAP
No answers on this topic
Alternatives Considered
iManage
I have viewed several other document management system software, but iManage was already installed at my company before I started working here. For us, I think this is the right solution. Companies with a smaller number of employees or smaller document collections could find some other options that might suite their needs and budget better. We definitely want an on premises solution that provides all the security, tracking, searching, and integration issues iManage offers. Many of the other solutions have adopted cloud technologies only at this point and we are not ready to consider cloud storage due for our sensitive documents at this point.
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SAP
The starting price for Ruum by SAP is very affordable, and there is a free trial, available. Further, Ruum by SAP has all forms of training, which gives full knowledge to people who want to work with the software. Again, backlog management, where feedback is issued on the progress of every task is a major boost from the application.
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Return on Investment
iManage
  • A bit pricey but worth it once you know how to use it. It makes any document sharing easy and seamless which is priceless.
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SAP
  • No code knowledge required for Ruum application
  • Effective collaboration with external parties
  • Better project planning and milestones management
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ScreenShots