What users are saying about
47 Ratings
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Top Rated
1838 Ratings
47 Ratings
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Score 8.4 out of 100

MS SharePoint

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Top Rated
1838 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow noopener'>trScore algorithm: Learn more.</a>
Score 7.9 out of 100

Likelihood to Recommend

K2 Software

Not well suited for:
- automation of knowledge work (Adaptive/Dynamic Case Management);
- use cases requiring application of very advanced business rules. There is a third party business rules engine that works well with K2 though;
- Java engineers- wanna-be-BPM consultants - K2 is best suited for Business Technologists aka Citizen Developers;
- outsourcing based delivery model - you need to train your onshore people;
- teams and companies that don't want to learn on their own. if you want to outsource your DPA program to a foreign based IT services provider, pick a different vendor;

Well suited for:
- 60-70% of all digital process automation uses cases you will find in your organization;
- department and enterprise-grade process automation applications;
- Citizen Developer adoption;
- integration intensive use cases;
- software teams not afraid to extend K2 with their own code through well-documented APIs;
Anonymous | TrustRadius Reviewer

MS SharePoint

If you work with teams of people and need a good way to work collaboratively that I would easily recommend MS SharePoint. It makes working remotely a breeze. You can share, save, store, and edit files live with any users on your team. You can keep on track with project calendars. It is a great tool for project management and planning.It might not be a great tool for an organization that already has a solution for data sharing and a robust planning program. If you are using something like Jira or Trello you may have some of these pieces already. I think SharePoint is well suited to do a lot of things very well but it may be redundant if you have solutions for some of these problems already. If you have a staff that is more functional and less techy then you will probably want to have at least one or two staff members that are proficient enough to run the SharePoint and keep it cleaned up.
Anonymous | TrustRadius Reviewer

Feature Rating Comparison

Reporting & Analytics

K2 Software
7.4
MS SharePoint
Dashboards
K2 Software
7.5
MS SharePoint
Standard reports
K2 Software
7.4
MS SharePoint
Custom reports
K2 Software
7.2
MS SharePoint

Process Engine

K2 Software
8.0
MS SharePoint
Process designer
K2 Software
8.9
MS SharePoint
Process simulation
K2 Software
7.6
MS SharePoint
Business rules engine
K2 Software
8.0
MS SharePoint
SOA support
K2 Software
7.8
MS SharePoint
Process player
K2 Software
8.9
MS SharePoint
Support for modeling languages
K2 Software
7.6
MS SharePoint
Form builder
K2 Software
7.0
MS SharePoint
Model execution
K2 Software
8.2
MS SharePoint

Collaboration

K2 Software
7.8
MS SharePoint
Social collaboration tools
K2 Software
7.8
MS SharePoint

Content Management Capabilties

K2 Software
7.6
MS SharePoint
Content management
K2 Software
7.6
MS SharePoint

Project Management

K2 Software
MS SharePoint
7.0
Task Management
K2 Software
MS SharePoint
7.3
Gantt Charts
K2 Software
MS SharePoint
6.2
Scheduling
K2 Software
MS SharePoint
7.0
Workflow Automation
K2 Software
MS SharePoint
6.9
Mobile Access
K2 Software
MS SharePoint
7.5
Search
K2 Software
MS SharePoint
7.4
Visual planning tools
K2 Software
MS SharePoint
7.1

Communication

K2 Software
MS SharePoint
7.2
Chat
K2 Software
MS SharePoint
6.6
Notifications
K2 Software
MS SharePoint
7.7
Discussions
K2 Software
MS SharePoint
7.5
Surveys
K2 Software
MS SharePoint
6.7
Internal knowledgebase
K2 Software
MS SharePoint
8.1
Integrates with GoToMeeting
K2 Software
MS SharePoint
6.8
Integrates with Gmail and Google Hangouts
K2 Software
MS SharePoint
5.8
Integrates with Outlook
K2 Software
MS SharePoint
8.7

File Sharing & Management

K2 Software
MS SharePoint
8.2
Versioning
K2 Software
MS SharePoint
8.2
Video files
K2 Software
MS SharePoint
7.9
Audio files
K2 Software
MS SharePoint
8.0
Document collaboration
K2 Software
MS SharePoint
8.7
Access control
K2 Software
MS SharePoint
8.8
Advanced security features
K2 Software
MS SharePoint
8.2
Integrates with Google Drive
K2 Software
MS SharePoint
7.0
Device sync
K2 Software
MS SharePoint
8.5

Pros

K2 Software

  • K2 BlackPearl provides better versioning of processes than other BPM products I have used. Because of the feature-rich capabilities available being built on the MS Workflow framework, you can ultimately reach the level of code customization you need - but also leverage the tooling and code automating features of K2.
  • Its level of extensibility is fantastic. To say it is extensible and interoperable means a lot, because a lot of products SAY you can extend a feature, but it requires ripping out the kitchen of the house. K2 Blackpearl doesn't require kitchen replacement... you can upgrade the sink, replace the cabinetry, and extend pretty much everything. I have not run into a situation in the 6 years of using the product that I could NOT customize/extend a capability.
  • K2 Blackpearl's physical architecture options are plentiful. If you understand the product components and the granularity of the specific business need, you can provide an accurate blueprint installation of the product initially, and adapt or scale the product capabilities with relative ease via configuration and distributed options. They even offer training on physical infrastructure deployments if you are concerned about future use or growth.
Brent Heezen | TrustRadius Reviewer

MS SharePoint

  • Content Storage - Gives great features that allow you to house content, images, documentation, spreadsheets, and other assets in a well organized manner
  • Privacy Settings - Does a great job of ensuring that you can customize very specifically how you want your content accessed, read, by whom, and takes into consideration how sensitive your data is
  • Ease of Access - Because MS Sharepoint is part of the Office 365 suite, it's very easy for users accross the entire organization to access Sharepoint direction from their web browser
Anonymous | TrustRadius Reviewer

Cons

K2 Software

  • Better integration with TFS automated build tools is one feature that is missing out of box. My organization has controls on code migration and deployment and use TFS for other code and builds. We cannot use the automated build for K2 workflow projects.
  • Ability to define business rules in external rules engine/repository which can be used by workflow processes
Ajay Mandke | TrustRadius Reviewer

MS SharePoint

  • Collaboration sites, communication sites and hub sites have different features; would be nice if they had equal functionality
  • It would be nice if you can publish your work, but only have certain users view the published work
  • It would be nice if you can create menu bars on the top header in collaboration sites, the same way you can for communication sites and hub sites
  • It would be nice to have different folders for the different pages that are created
Melissa Rances, PMP | TrustRadius Reviewer

Likelihood to Renew

K2 Software

K2 Software 8.1
Based on 7 answers
While K2 blackpearl is powerful, it shouldn't be an automatic selection for all situations. A careful analysis of business requirements, cost, and projected long-term use is required before choosing a K2 offering over a competitor, as is true with almost any other business product. The more hands-on development you can get with K2 blackpearl the better you will be at determining if it's the correct product for your needs. Don't let a sales pitch sway you into purchasing or using the product; experience what it can do for yourself!
Anonymous | TrustRadius Reviewer

MS SharePoint

MS SharePoint 9.8
Based on 21 answers
It's integral to our business. It's already included with most of the Office 365 licensing we buy, so the cost is effectively zero. It stores our files, it is the foundation for custom applications, and Microsoft only continues to enhance its functionality and its connections to other Microsoft tools. SharePoint just keeps getting better and better.
Anonymous | TrustRadius Reviewer

Usability

K2 Software

K2 Software 8.9
Based on 3 answers
K2 platform has multiple designers (Web based designer ,k2 studio, visual studio) each targeted at business analysts,power users, and developers. The platform provides consistent web experience in workspace navigation for users and admins and provides excellent reports out of box.
Ajay Mandke | TrustRadius Reviewer

MS SharePoint

MS SharePoint 8.3
Based on 19 answers
No usability issues reported. Individual teams also have allocated areas which replace legacy shared drives on local LANs. Access to Sharepoint resources is fully integrated with corporate Active Directory with additional two-factor authentication required for administrative users. Users have access to Microsoft Services Hub which allows you to create, manage, and track support requests while staying current on Microsoft technologies with access to select self-paced learning paths
Anonymous | TrustRadius Reviewer

Support Rating

K2 Software

K2 Software 10.0
Based on 2 answers
They were always super helpful when I was learning how to use the program, and assisted me frequently when I came across unknown errors in the workspace
Kristen Roskob | TrustRadius Reviewer

MS SharePoint

MS SharePoint 8.7
Based on 19 answers
Support for SharePoint is quite good. Microsoft provides good support. Microsoft offers
  • Quick turnaround time for issues
  • A range of support services
  • Access to a network of resources
  • Escalation of issues
  • Ongoing development and commitment to produce enhancement
The majority of support is required for initial installation. Once complete and the system is operating we have had very few support issues.
Tim Daciuk | TrustRadius Reviewer

In-Person Training

K2 Software

No score
No answers yet
No answers on this topic

MS SharePoint

MS SharePoint 4.5
Based on 1 answer
The face to face training I received was on SharePoint Administration. It was rushed as there was a lot of information to cover and the application of the labs weren't that great either. I like to be able to relate what I am learning to what I am currently doing.
Anonymous | TrustRadius Reviewer

Online Training

K2 Software

K2 Software 9.0
Based on 1 answer
It was a complete online training with virual machine provided by K2. All the infrastructure was set up before hand. The training material was pretty thorough. The instructor was knowledgeable.
Overall the training program was well designed and planned.
Deepak Kadam | TrustRadius Reviewer

MS SharePoint

MS SharePoint 6.4
Based on 1 answer
I like to learn at my own pace and online training allows for that. Additionally, you can skip through pieces of content that you already know or are already comfortable with. Microsoft actually offers great videos on their website for basic fundamental SharePoint Training. I have used these training videos in some of my own training sessions with end users.
Anonymous | TrustRadius Reviewer

Implementation Rating

K2 Software

K2 Software 9.0
Based on 2 answers
No answer on this topic is available.

MS SharePoint

MS SharePoint 6.0
Based on 8 answers
Planning to the last detail would be advised. SharePoint is a very large application that takes a lot of finesse to get operational
Christopher Corbett | TrustRadius Reviewer

Alternatives Considered

K2 Software

What previously stood K2 apart from Nintex was purely the ability to have workflows executed outside of SharePoint. Nintex are due to release a product that resides in Azure that provides this feature as well. K2 should really look into redesigning the development GUIs they are not good at all, and perhaps look at providing a cloud solution to mitigate the risk of clients having to maintain hardware as well as their workflow solutions.
Paul Keys | TrustRadius Reviewer

MS SharePoint

I have not personally used any direct competitors to SharePoint as a whole. However, I have used Dropbox Business and Google Drive. While these do work well for file collaboration, they do not offer the website structure that SharePoint does. SharePoint also integrates directly with other Microsoft products in Office 365/Microsoft 365. This alone makes it worth considering over competitors.
Adam Friedli | TrustRadius Reviewer

Return on Investment

K2 Software

  • Positive impact on process discipline.
  • Excellent tools for measure process cycle time, identifying process delays, and making significant improvements to processes.
  • Increased efficiency through delivery of process information to stakeholders that minimizes delays, especially when processes are running across multiple time zones, and involve people who are traveling or away from their desktop.
Mark Johnston | TrustRadius Reviewer

MS SharePoint

  • As SharePoint is one of the top content collaboration tool which is seamlessly integrated with all other products / solutions from Microsoft or externals, the productivity of employees in the organization can go like a sky rocket and we are witnessing it from the business.
  • As SharePoint provides scaling up/down at any point based on the business needs, any sized organization can choose the best plan according to their need and can leverage the scaling functionality at later stage
  • Business can use SharePoint solutions to automate repeated tasks/ process that they encounter daily and can avoid manual / repeat works
  • As SharePoint is more based out of web based product, network issues or fluctuations can be a challenge at times. However, Microsoft is really working on bringing standalone products that works without a network availability.
Anonymous | TrustRadius Reviewer

Pricing Details

K2 Software

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

K2 Software Editions & Modules

Edition
K2 Software$2000.001
K2 Software EnterpriseRequest a Quote
  1. per month
Additional Pricing Details

MS SharePoint

General

Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

MS SharePoint Editions & Modules

Edition
Plan 1$5.001
Plan 2$10.001
Office 365 E3$20.001
  1. Per User Per Month
Additional Pricing Details

Rating Summary

Likelihood to Recommend

K2 Software
8.7
MS SharePoint
8.0

Likelihood to Renew

K2 Software
8.1
MS SharePoint
9.8

Usability

K2 Software
8.9
MS SharePoint
8.3

Reliability and Availability

K2 Software
8.0
MS SharePoint

Support Rating

K2 Software
10.0
MS SharePoint
8.7

In-Person Training

K2 Software
MS SharePoint
4.5

Online Training

K2 Software
9.0
MS SharePoint
6.4

Implementation Rating

K2 Software
9.0
MS SharePoint
6.0

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