Kofax PaperPort vs. Zotero

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Kofax PaperPort
Score 8.8 out of 10
N/A
Kofax PaperPort (formerly from Nuance) is a document management software offering. It includes features such as desktop document management solution and allows you to manage and organize your documents in one solution.
$99
one-time fee per license
Zotero
Score 9.3 out of 10
N/A
Zotero is a free reference management tool developed as a project developed at Carnegie Mellon and supported by a small team at George Mason University.N/A
Pricing
Kofax PaperPortZotero
Editions & Modules
PaperPort Standard
$99
one-time fee per license
PaperPort Professional
$199
one-time fee per license
No answers on this topic
Offerings
Pricing Offerings
Kofax PaperPortZotero
Free Trial
YesNo
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional DetailsPerpetual license products, there are no subscription or maintenance fees. Buy once, own forever.
More Pricing Information
Best Alternatives
Kofax PaperPortZotero
Small Businesses
PowerDMS
PowerDMS
Score 9.5 out of 10

No answers on this topic

Medium-sized Companies
MSB Docs
MSB Docs
Score 9.9 out of 10

No answers on this topic

Enterprises
OpenText Content Suite Platform
OpenText Content Suite Platform
Score 9.3 out of 10

No answers on this topic

All AlternativesView all alternativesView all alternatives
User Ratings
Kofax PaperPortZotero
Likelihood to Recommend
8.0
(9 ratings)
9.4
(4 ratings)
Likelihood to Renew
9.0
(1 ratings)
-
(0 ratings)
User Testimonials
Kofax PaperPortZotero
Likelihood to Recommend
Kofax
Kofax PaperPort is great for any office that has paper documents - seriously! We have set up multiple businesses to use Kofax PaperPort to cut down their storage of paper receipts, invoices, documents, etc by nearly 90%! Their office is much better organized and they have the ability to edit PDF Documents for a lot cheaper than buying Adobe Acrobat.
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Open Source
Zotero is well suited for any researcher, student or writer that wants to easily cite sources for web platforms that do not have easy citing tools integrated within the website. There are many browser plug-ins built for Zotero that allow users to click a button directly from the source into the main software and from there can be more organized for citation export. Zotero doesn't work well if you open an external PDF from a website as it cannot pull author information correctly from a PDF source.
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Pros
Kofax
  • With Kofax PaperPort, documents can be merged, pages can be extracted from multiple documents and combined to make a new PDF document. It is an important feature as one needs to do it very often and more ubiquitous pdf readers like Adobe Acrobat Reader DC lacks functionalities like these.
  • Kofax PaperPort scans the documents and using it's OCR, converts these scans to searchable PDF documents so that these documents can be searched based on the text content in them.
  • Functionality to convert other formats to PDF and PDF to other formats. This is important as many times , we need to upload certain documents only in a specific format and conversion is required to and from PDF format.
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Open Source
  • Zotero, when paired with the Zotfile plugin, makes it incredibly easy to index sources and documents on a project-by-project basis. Users can store document files locally in a Zotero project filesystem, or merely store links to files stored elsewhere.
  • Zotero plays extremely nicely with PDF documents, thanks again to the Zotfile plugin: I can highlight sections of a PDF article's text and Zotero indexes these "pull quotes" in a searchable and well-organized manner for easy extraction when it comes time to synthesize my sources into a new paper.
  • Zotero automates the production of properly-formatted references (including APA, MLA, Chicago, and others), making it a breeze to create accurate and complete bibliographies.
  • Zotero's library system provides a straightforward graphical user interface to manage multiple research projects and associated files, including the ability to easily add items to a project by ISBN, DOI, PMID, and arXiv IDs.
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Cons
Kofax
  • It should have a back button, so if you go from one folder to the next, it would be simple to get back to the first folder.
  • When you combine two PDFs, it should retain the title of the one that's on top.
  • The send to bar should be easier to change.
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Open Source
  • Libre office integration was iffy
  • Using different word processors (i.e, Word, then Google Docs on the same file) can "break" embedded citations.
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Likelihood to Renew
Kofax
PaperPort has a few quirks, but it is the only program of its kind that actually does what it claims to do. The power of it is so much more than they claim especially when it comes to trying to achieve a truly paperless office. With PDF editing built-in, it also saves considerable investment in other PDF editing programs.
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Open Source
No answers on this topic
Alternatives Considered
Kofax
I was ecstatic to see someone moving PaperPort away from Nuance (Those in my circle of friends refer to them as Nuisance). The lack of customer involvement by Nuance made finding answers to things that sometimes irritate a user to being downright frustrating. Maybe the purchase of Nuance by Microsoft will allow the company to focus more on the customer.
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Open Source
Zotero is much less prone to glitches than Mendeley, and has much easier to use web extensions and word processor plugins. I found Zotero easy and intuitive to use
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Return on Investment
Kofax
  • Less amount of money is spent for filing purpose as less number of people and space are required for filing purpose now.
  • Information retrieval has become way faster as documents can be searched based on labels or on the basis of their content.
  • Lot of options to improve the quality of the scanned image.
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Open Source
  • More Credibility on Our Online Posts that is Informational
  • Less Chances of Potential Legal Issues When Writing
  • Less Time Spent Grabbing Sources from Browser History When Researching
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