What users are saying about
49 Ratings
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Score 7.7 out of 100
68 Ratings
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Score 6.2 out of 100

Likelihood to Recommend

K2 Software

Not well suited for:
- automation of knowledge work (Adaptive/Dynamic Case Management);
- use cases requiring application of very advanced business rules. There is a third party business rules engine that works well with K2 though;
- Java engineers- wanna-be-BPM consultants - K2 is best suited for Business Technologists aka Citizen Developers;
- outsourcing based delivery model - you need to train your onshore people;
- teams and companies that don't want to learn on their own. if you want to outsource your DPA program to a foreign based IT services provider, pick a different vendor;

Well suited for:
- 60-70% of all digital process automation uses cases you will find in your organization;
- department and enterprise-grade process automation applications;
- Citizen Developer adoption;
- integration intensive use cases;
- software teams not afraid to extend K2 with their own code through well-documented APIs;
Anonymous | TrustRadius Reviewer

SharePoint Designer (discontinued)

SharePoint does not provide, out of the box, a tool to create / update workflows from web. You have to use SharePoint Designer in order to create them.If you need to implement custom workflows for specific business processes, then SharePoint Designer is well suited.SharePoint Designer allows you to create workflows with task approval, email notifications, assign variables and update SharePoint Lists / Documents properties.In our company, we have created specific workflows for :- Purchase order- RH forms validation like annual employee review- Dematerialized existing forms and validation
Jordan Deroubaix | TrustRadius Reviewer

Feature Rating Comparison

Reporting & Analytics

K2 Software
7.4
SharePoint Designer (discontinued)
Dashboards
K2 Software
7.5
SharePoint Designer (discontinued)
Standard reports
K2 Software
7.4
SharePoint Designer (discontinued)
Custom reports
K2 Software
7.2
SharePoint Designer (discontinued)

Process Engine

K2 Software
8.0
SharePoint Designer (discontinued)
Process designer
K2 Software
8.9
SharePoint Designer (discontinued)
Process simulation
K2 Software
7.6
SharePoint Designer (discontinued)
Business rules engine
K2 Software
8.0
SharePoint Designer (discontinued)
SOA support
K2 Software
7.8
SharePoint Designer (discontinued)
Process player
K2 Software
8.9
SharePoint Designer (discontinued)
Support for modeling languages
K2 Software
7.6
SharePoint Designer (discontinued)
Form builder
K2 Software
7.0
SharePoint Designer (discontinued)
Model execution
K2 Software
8.2
SharePoint Designer (discontinued)

Collaboration

K2 Software
7.8
SharePoint Designer (discontinued)
Social collaboration tools
K2 Software
7.8
SharePoint Designer (discontinued)

Content Management Capabilties

K2 Software
7.6
SharePoint Designer (discontinued)
Content management
K2 Software
7.6
SharePoint Designer (discontinued)

Pros

K2 Software

  • K2 BlackPearl provides better versioning of processes than other BPM products I have used. Because of the feature-rich capabilities available being built on the MS Workflow framework, you can ultimately reach the level of code customization you need - but also leverage the tooling and code automating features of K2.
  • Its level of extensibility is fantastic. To say it is extensible and interoperable means a lot, because a lot of products SAY you can extend a feature, but it requires ripping out the kitchen of the house. K2 Blackpearl doesn't require kitchen replacement... you can upgrade the sink, replace the cabinetry, and extend pretty much everything. I have not run into a situation in the 6 years of using the product that I could NOT customize/extend a capability.
  • K2 Blackpearl's physical architecture options are plentiful. If you understand the product components and the granularity of the specific business need, you can provide an accurate blueprint installation of the product initially, and adapt or scale the product capabilities with relative ease via configuration and distributed options. They even offer training on physical infrastructure deployments if you are concerned about future use or growth.
Brent Heezen | TrustRadius Reviewer

SharePoint Designer (discontinued)

  • 2013 Workflows - Loops: You can build loops to work while a value (not) equals something, or N number of times. You can insert Parallel Blocks to do multiple things at once, or to watch for multiple things, and when 1 thing finishes, cancels the others and moves to the next step or stage.
  • 2013 Workflows - Stages: Previously all we had were steps, which worked sequentially. With the Concept of Stages, we can create blocks of steps and based on the data collected during those functions, we can tell the workflow to go to a different Stage in the workflow based on a set of 1, or multiple, Conditionals in a transition area after each Stage. Giving you the power to develop multiple entire processes and skipping to the correct part of the workflow, rather than going through 20 conditionals to find out you needed to do action 31.
  • 2013 Workflows - REST API: the "Call HTTP Web Service" is a very powerful tool, but hard to understand if you have never seen it done, or have a guideline. It works very similar to the requirements in PowerShell to connect and get and post data to SharePoint using the Rest API. You can also use this to manage permissions on List Items, Lists, Sites, and Site Collections. Best part is when developed correctly, it is SUPER FAST!
  • Intentionally Building Infinite Loops: I have built multiple review process from Managing Certifications to Updating Published Documentation, that monitors when an Item, based on provided approved metadata, when the "Author" needs to review the document within the given amount of time. They will get e-mails with links asking if changes are needed. If not, it is routed to the Approving Executive, and the Workflow Automatically updates the Metadata to push out the review dates to the next date, based on metadata provided on how how often the document should be reviews. By using conditionals in the transition of stages, it basically starts over, and goes into a parallel block to allow the monitoring of multiple values of metadata to move to the next stage. Very Powerful when you want to automate these types of process. It truly is a "Set It and Forget It" process.
Nicholas Miller | TrustRadius Reviewer

Cons

K2 Software

  • Better integration with TFS automated build tools is one feature that is missing out of box. My organization has controls on code migration and deployment and use TFS for other code and builds. We cannot use the automated build for K2 workflow projects.
  • Ability to define business rules in external rules engine/repository which can be used by workflow processes
Ajay Mandke | TrustRadius Reviewer

SharePoint Designer (discontinued)

  • In the newest version of SharePoint Designer, they have gotten rid of the Design view which makes what used to be quick and easy changes much more code-intensive. This makes it harder for non-IT users and is more risker for all SharePoint Designer users.
  • SharePoint Designer workflows have a lot of functionality, but there are also some crucial limitations, such as not being able to put lookup fields in email subjects or using parenthesis to separate/group logical conditions.
  • Although this goes along with the Design view, there really isn't a good user interface anymore for adding conditional formatting and styles in views/pages.
Kristina Geiger | TrustRadius Reviewer

Likelihood to Renew

K2 Software

K2 Software 8.1
Based on 7 answers
While K2 blackpearl is powerful, it shouldn't be an automatic selection for all situations. A careful analysis of business requirements, cost, and projected long-term use is required before choosing a K2 offering over a competitor, as is true with almost any other business product. The more hands-on development you can get with K2 blackpearl the better you will be at determining if it's the correct product for your needs. Don't let a sales pitch sway you into purchasing or using the product; experience what it can do for yourself!
Anonymous | TrustRadius Reviewer

SharePoint Designer (discontinued)

SharePoint Designer (discontinued) 10.0
Based on 1 answer
It is a helpful tool that we use every day.
Lorraine Marrero | TrustRadius Reviewer

Usability

K2 Software

K2 Software 8.9
Based on 3 answers
K2 platform has multiple designers (Web based designer ,k2 studio, visual studio) each targeted at business analysts,power users, and developers. The platform provides consistent web experience in workspace navigation for users and admins and provides excellent reports out of box.
Ajay Mandke | TrustRadius Reviewer

SharePoint Designer (discontinued)

No score
No answers yet
No answers on this topic

Support Rating

K2 Software

K2 Software 10.0
Based on 2 answers
They were always super helpful when I was learning how to use the program, and assisted me frequently when I came across unknown errors in the workspace
Kristen Roskob | TrustRadius Reviewer

SharePoint Designer (discontinued)

SharePoint Designer (discontinued) 8.0
Based on 2 answers
Support is good from Microsoft. They are quite responsive when we raise a ticket but SP Designer support will be ended by Microsoft in the near future as they have got new techs like PowerApps and Flow to achieve the same functionality SP Designer does and even more than that.
Krishn Garg | TrustRadius Reviewer

Online Training

K2 Software

K2 Software 9.0
Based on 1 answer
It was a complete online training with virual machine provided by K2. All the infrastructure was set up before hand. The training material was pretty thorough. The instructor was knowledgeable.
Overall the training program was well designed and planned.
Deepak Kadam | TrustRadius Reviewer

SharePoint Designer (discontinued)

No score
No answers yet
No answers on this topic

Alternatives Considered

K2 Software

What previously stood K2 apart from Nintex was purely the ability to have workflows executed outside of SharePoint. Nintex are due to release a product that resides in Azure that provides this feature as well. K2 should really look into redesigning the development GUIs they are not good at all, and perhaps look at providing a cloud solution to mitigate the risk of clients having to maintain hardware as well as their workflow solutions.
Paul Keys | TrustRadius Reviewer

SharePoint Designer (discontinued)

I haven't used anything else like this. I use different products for workflows and forms, but they aren't listed in the listings for this page. Instead of using it for workflows or forms (deprecated 2 years ago), I use Nintex. For everything else, I have what I need in the Modern version of SharePoint online
Anonymous | TrustRadius Reviewer

Return on Investment

K2 Software

  • Positive impact on process discipline.
  • Excellent tools for measure process cycle time, identifying process delays, and making significant improvements to processes.
  • Increased efficiency through delivery of process information to stakeholders that minimizes delays, especially when processes are running across multiple time zones, and involve people who are traveling or away from their desktop.
Mark Johnston | TrustRadius Reviewer

SharePoint Designer (discontinued)

  • For my needs, I have not found SharePoint Designer useful for my day to day maintenance of SharePoint. It is useful for viewing all the objects that make up the SharePoint site.
  • It is not as intuitive in regard to setting up Workflows. I have yet to use it to set up workflows in SharePoint. Maybe if I needed more complex workflows, it would be beneficial.
  • I like to use SharePoint Designer for moving around files within SharePoint sites.
Doreen Giles | TrustRadius Reviewer

Pricing Details

K2 Software

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

K2 Software Editions & Modules

Edition
K2 Software$2000.001
K2 Software EnterpriseRequest a Quote
  1. per month
  2. none
Additional Pricing Details

SharePoint Designer (discontinued)

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

SharePoint Designer (discontinued) Editions & Modules

Additional Pricing Details

Rating Summary

Likelihood to Recommend

K2 Software
8.7
SharePoint Designer (discontinued)
5.4

Likelihood to Renew

K2 Software
8.1
SharePoint Designer (discontinued)
10.0

Usability

K2 Software
8.9
SharePoint Designer (discontinued)

Reliability and Availability

K2 Software
8.0
SharePoint Designer (discontinued)

Support Rating

K2 Software
10.0
SharePoint Designer (discontinued)
8.0

Online Training

K2 Software
9.0
SharePoint Designer (discontinued)

Implementation Rating

K2 Software
9.0
SharePoint Designer (discontinued)

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