What users are saying about
49 Ratings
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Score 7.7 out of 100
89 Ratings
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Score 8.2 out of 100

Likelihood to Recommend

K2 Software

Not well suited for:
- automation of knowledge work (Adaptive/Dynamic Case Management);
- use cases requiring application of very advanced business rules. There is a third party business rules engine that works well with K2 though;
- Java engineers- wanna-be-BPM consultants - K2 is best suited for Business Technologists aka Citizen Developers;
- outsourcing based delivery model - you need to train your onshore people;
- teams and companies that don't want to learn on their own. if you want to outsource your DPA program to a foreign based IT services provider, pick a different vendor;

Well suited for:
- 60-70% of all digital process automation uses cases you will find in your organization;
- department and enterprise-grade process automation applications;
- Citizen Developer adoption;
- integration intensive use cases;
- software teams not afraid to extend K2 with their own code through well-documented APIs;
Anonymous | TrustRadius Reviewer

Microsoft Power Automate

Microsoft Power Automate is best suited for approvals and working with SharePoint Lists. It is easy to create an approval that either requires the submitter's manager (Active Directory) to approve or enter in a specific person or person's to approve. Additional approvers and other subtasks can be added as well. For example, if the request was approved, a SharePoint List can be created and or updated by adding the new request as a new row and enter in only the data that you set as required on the list. It will also send out customized emails for "Approved" or "Rejected" requests. Also, add comments to Microsoft Teams Channels, export to Microsoft Excel or Adobe PDF, these are some of the features available in flow.
Anonymous | TrustRadius Reviewer

Feature Rating Comparison

Reporting & Analytics

K2 Software
7.4
Microsoft Power Automate
Dashboards
K2 Software
7.5
Microsoft Power Automate
Standard reports
K2 Software
7.4
Microsoft Power Automate
Custom reports
K2 Software
7.2
Microsoft Power Automate

Process Engine

K2 Software
8.0
Microsoft Power Automate
Process designer
K2 Software
8.9
Microsoft Power Automate
Process simulation
K2 Software
7.6
Microsoft Power Automate
Business rules engine
K2 Software
8.0
Microsoft Power Automate
SOA support
K2 Software
7.8
Microsoft Power Automate
Process player
K2 Software
8.9
Microsoft Power Automate
Support for modeling languages
K2 Software
7.6
Microsoft Power Automate
Form builder
K2 Software
7.0
Microsoft Power Automate
Model execution
K2 Software
8.2
Microsoft Power Automate

Collaboration

K2 Software
7.8
Microsoft Power Automate
Social collaboration tools
K2 Software
7.8
Microsoft Power Automate

Content Management Capabilties

K2 Software
7.6
Microsoft Power Automate
Content management
K2 Software
7.6
Microsoft Power Automate

Pros

K2 Software

  • K2 BlackPearl provides better versioning of processes than other BPM products I have used. Because of the feature-rich capabilities available being built on the MS Workflow framework, you can ultimately reach the level of code customization you need - but also leverage the tooling and code automating features of K2.
  • Its level of extensibility is fantastic. To say it is extensible and interoperable means a lot, because a lot of products SAY you can extend a feature, but it requires ripping out the kitchen of the house. K2 Blackpearl doesn't require kitchen replacement... you can upgrade the sink, replace the cabinetry, and extend pretty much everything. I have not run into a situation in the 6 years of using the product that I could NOT customize/extend a capability.
  • K2 Blackpearl's physical architecture options are plentiful. If you understand the product components and the granularity of the specific business need, you can provide an accurate blueprint installation of the product initially, and adapt or scale the product capabilities with relative ease via configuration and distributed options. They even offer training on physical infrastructure deployments if you are concerned about future use or growth.
Brent Heezen | TrustRadius Reviewer

Microsoft Power Automate

  • Allow for important tasks, reminders and emails to be automatically redelivered and pinned for importance.
  • Ease of template use and flow wizard to help those unfamiliar with its potential.
  • Integrates across the entire O365 suite which makes the tool easy to access and little effort to deploy. Simple licensing roll-out is all that is needed.
  • Self-help knowledge base is very informative.
Jesse Bickel, MS - PMP | TrustRadius Reviewer

Cons

K2 Software

  • Better integration with TFS automated build tools is one feature that is missing out of box. My organization has controls on code migration and deployment and use TFS for other code and builds. We cannot use the automated build for K2 workflow projects.
  • Ability to define business rules in external rules engine/repository which can be used by workflow processes
Ajay Mandke | TrustRadius Reviewer

Microsoft Power Automate

  • WinAutomations web extraction of data within the source code of a web site is lacking and took a lot of creativity on my part to be able to get my task accomplished.
  • Would prefer if I had the option of web browsers in data extraction jobs.
  • Sometimes the program is slow to start.
Anonymous | TrustRadius Reviewer

Likelihood to Renew

K2 Software

K2 Software 8.1
Based on 7 answers
While K2 blackpearl is powerful, it shouldn't be an automatic selection for all situations. A careful analysis of business requirements, cost, and projected long-term use is required before choosing a K2 offering over a competitor, as is true with almost any other business product. The more hands-on development you can get with K2 blackpearl the better you will be at determining if it's the correct product for your needs. Don't let a sales pitch sway you into purchasing or using the product; experience what it can do for yourself!
Anonymous | TrustRadius Reviewer

Microsoft Power Automate

No score
No answers yet
No answers on this topic

Usability

K2 Software

K2 Software 8.9
Based on 3 answers
K2 platform has multiple designers (Web based designer ,k2 studio, visual studio) each targeted at business analysts,power users, and developers. The platform provides consistent web experience in workspace navigation for users and admins and provides excellent reports out of box.
Ajay Mandke | TrustRadius Reviewer

Microsoft Power Automate

Microsoft Power Automate 9.9
Based on 3 answers
Microsoft Power Automate (formerly Microsoft Flow) is very user friendly. It is mostly just click to add functions or connections and then fill in pertinent information to ensure that the connector functions the way that you want. I was able to create my first flow within minutes just by looking through the connectors and piecing it together.
Phillip Templeton | TrustRadius Reviewer

Support Rating

K2 Software

K2 Software 10.0
Based on 2 answers
They were always super helpful when I was learning how to use the program, and assisted me frequently when I came across unknown errors in the workspace
Kristen Roskob | TrustRadius Reviewer

Microsoft Power Automate

Microsoft Power Automate 8.5
Based on 13 answers
So Microsoft Flow support for its general troubleshooting or correcting issues is excellent. But to my knowledge, Microsoft Flow itself does not have service providers, even though they offer templates on their online app. I have found myself many times trying to complete individual actions that have no known template or even forum example. Every business is unique, and Microsoft does an excellent job of providing versatile yet straightforward systems. Microsoft Flow is definitely on the more advanced side of things. Having support or being able to purchase superior service (on building personalized flows) would be great.
Matthew Smith | TrustRadius Reviewer

Online Training

K2 Software

K2 Software 9.0
Based on 1 answer
It was a complete online training with virual machine provided by K2. All the infrastructure was set up before hand. The training material was pretty thorough. The instructor was knowledgeable.
Overall the training program was well designed and planned.
Deepak Kadam | TrustRadius Reviewer

Microsoft Power Automate

No score
No answers yet
No answers on this topic

Alternatives Considered

K2 Software

What previously stood K2 apart from Nintex was purely the ability to have workflows executed outside of SharePoint. Nintex are due to release a product that resides in Azure that provides this feature as well. K2 should really look into redesigning the development GUIs they are not good at all, and perhaps look at providing a cloud solution to mitigate the risk of clients having to maintain hardware as well as their workflow solutions.
Paul Keys | TrustRadius Reviewer

Microsoft Power Automate

In my opinion [Microsoft Power Automate (formerly Microsoft Flow)] is heads and shoulders above Nintex. It was much easier to learn to use and had a much cleaner UI. Nintex and Power Automate both had connections to a lot of platforms but since we used a majority of Microsoft products Power Automate seemed to plug in to our organization just a bit smoother. In the time that we had both products Power Automate had great improvements to an already good product whereas Nintex had much fewer (although also improved).
Anonymous | TrustRadius Reviewer

Return on Investment

K2 Software

  • Positive impact on process discipline.
  • Excellent tools for measure process cycle time, identifying process delays, and making significant improvements to processes.
  • Increased efficiency through delivery of process information to stakeholders that minimizes delays, especially when processes are running across multiple time zones, and involve people who are traveling or away from their desktop.
Mark Johnston | TrustRadius Reviewer

Microsoft Power Automate

  • Time Saving, the ROI for this now Employees will be notified through Flow when they have a action to perform. They don't have to spend time checking.
  • Efficiency, Flow helps eliminate human error and runs when you tell it to, how you want it to.
  • The elimination of electronic documents. Before when a new customer was set up an email with an attachment that had to be filled out was passed around to the pertinent employees. Now it's automated and tracked. Less error and mistakes are being made by using Flow.
Anonymous | TrustRadius Reviewer

Pricing Details

K2 Software

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

K2 Software Editions & Modules

Edition
K2 Software$2000.001
K2 Software EnterpriseRequest a Quote
  1. per month
  2. none
Additional Pricing Details

Microsoft Power Automate

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Microsoft Power Automate Editions & Modules

Additional Pricing Details

Rating Summary

Likelihood to Recommend

K2 Software
8.7
Microsoft Power Automate
8.7

Likelihood to Renew

K2 Software
8.1
Microsoft Power Automate

Usability

K2 Software
8.9
Microsoft Power Automate
9.9

Reliability and Availability

K2 Software
8.0
Microsoft Power Automate

Support Rating

K2 Software
10.0
Microsoft Power Automate
8.5

Online Training

K2 Software
9.0
Microsoft Power Automate

Implementation Rating

K2 Software
9.0
Microsoft Power Automate

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