PeopleAdmin Higher Ed Platform, from Powerschool vs. SmartSearch ATS

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
PeopleAdmin Higher Ed Platform, from Powerschool
Score 7.0 out of 10
N/A
The PeopleAdmin Higher Ed Platform is a talent management platform designed for Higher Education and Government organizations, now from PowerSchool (acquired August, 2018). Modules include analytics, applicant tracking, position management, onboarding, records management, and performance management.N/A
SmartSearch ATS
Score 6.6 out of 10
N/A
SmartSearch is a web-based talent acquisition and staffing management software. Features include job posting to job boards and social media outlets, resume parsing, and automated workflow. SmartSearch advertises robust customer service and implementation assistance.N/A
Pricing
PeopleAdmin Higher Ed Platform, from PowerschoolSmartSearch ATS
Editions & Modules
No answers on this topic
No answers on this topic
Offerings
Pricing Offerings
PeopleAdmin Higher Ed Platform, from PowerschoolSmartSearch ATS
Free Trial
NoNo
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Community Pulse
PeopleAdmin Higher Ed Platform, from PowerschoolSmartSearch ATS
Top Pros
Top Cons
Features
PeopleAdmin Higher Ed Platform, from PowerschoolSmartSearch ATS
Onboarding
Comparison of Onboarding features of Product A and Product B
PeopleAdmin Higher Ed Platform, from Powerschool
7.7
8 Ratings
2% above category average
SmartSearch ATS
-
Ratings
New hire portal9.07 Ratings00 Ratings
Manager tracking tools7.07 Ratings00 Ratings
Compliance tracking and reporting7.07 Ratings00 Ratings
Performance and Goals
Comparison of Performance and Goals features of Product A and Product B
PeopleAdmin Higher Ed Platform, from Powerschool
5.8
3 Ratings
27% below category average
SmartSearch ATS
-
Ratings
Corporate goal setting7.03 Ratings00 Ratings
Subordinate goal setting7.03 Ratings00 Ratings
Individual goal setting7.03 Ratings00 Ratings
Line-of sight-visibility6.03 Ratings00 Ratings
Performance tracking2.03 Ratings00 Ratings
Performance Management
Comparison of Performance Management features of Product A and Product B
PeopleAdmin Higher Ed Platform, from Powerschool
2.7
3 Ratings
90% below category average
SmartSearch ATS
-
Ratings
Performance plans4.02 Ratings00 Ratings
Plan weighting2.02 Ratings00 Ratings
Performance improvement plans2.02 Ratings00 Ratings
Review status tracking4.03 Ratings00 Ratings
Rater nomination workflow2.02 Ratings00 Ratings
Review reminders4.02 Ratings00 Ratings
Workflow restrictions1.02 Ratings00 Ratings
Multiple review frequency4.02 Ratings00 Ratings
Reporting1.03 Ratings00 Ratings
Succession Planning
Comparison of Succession Planning features of Product A and Product B
PeopleAdmin Higher Ed Platform, from Powerschool
7.3
4 Ratings
3% below category average
SmartSearch ATS
-
Ratings
Create succession plans/pools6.33 Ratings00 Ratings
Candidate ranking7.04 Ratings00 Ratings
Candidate search9.04 Ratings00 Ratings
Candidate development7.03 Ratings00 Ratings
Recruiting / ATS
Comparison of Recruiting / ATS features of Product A and Product B
PeopleAdmin Higher Ed Platform, from Powerschool
7.3
3 Ratings
4% below category average
SmartSearch ATS
3.4
17 Ratings
80% below category average
Job Requisition Management8.03 Ratings3.017 Ratings
Company Website Posting7.22 Ratings3.017 Ratings
Publish to Social Media7.12 Ratings1.013 Ratings
Job Search Site Posting8.12 Ratings1.017 Ratings
Customized Application Form8.03 Ratings9.016 Ratings
Resume Management7.03 Ratings1.017 Ratings
Duplicate Candidate Prevention2.72 Ratings10.016 Ratings
Candidate Search7.92 Ratings3.017 Ratings
Applicant Tracking8.03 Ratings3.017 Ratings
Collaboration7.03 Ratings1.015 Ratings
Task Creation and Delegation7.12 Ratings1.014 Ratings
Email Templates7.82 Ratings1.016 Ratings
User Permissions8.42 Ratings1.016 Ratings
Notifications and Alerts7.03 Ratings5.413 Ratings
Reporting8.62 Ratings8.016 Ratings
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PeopleAdmin Higher Ed Platform, from PowerschoolSmartSearch ATS
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User Ratings
PeopleAdmin Higher Ed Platform, from PowerschoolSmartSearch ATS
Likelihood to Recommend
8.0
(20 ratings)
6.0
(31 ratings)
Likelihood to Renew
7.0
(12 ratings)
3.0
(18 ratings)
Usability
7.0
(1 ratings)
8.2
(10 ratings)
Availability
-
(0 ratings)
10.0
(4 ratings)
Performance
5.0
(2 ratings)
-
(0 ratings)
Support Rating
-
(0 ratings)
7.4
(11 ratings)
Implementation Rating
-
(0 ratings)
6.0
(7 ratings)
User Testimonials
PeopleAdmin Higher Ed Platform, from PowerschoolSmartSearch ATS
Likelihood to Recommend
PowerSchool Group LLC
Organizations who have very few applications and/or very few positions posted are probably less likely to benefit as high from PeopleAdmin. Large organizations who have several positions and/or several applications/applicants can definitely benefit from this product. This product is not as well suited for performance management as I had hoped because there is not a lot of freedom to creating and designing different evaluations for different position types in the system when you have an organization that has thousands of different employees and types.
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Advanced Personnel Systems (SmartSearch)
I think our environment has stretched SmS and their capabilities (positively) but we have grown together and developed an enormously capable system together that is now very well integrated into our business. For doing applicant tracking, requisition management and offer management that has really been strong. I think we can partner together and build some better analytics and reporting capabilities that would be better suited for our business.
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Pros
PowerSchool Group LLC
  • Applicant tracking was a good use of this tool for our department. I think it could use a few more customization features but overall it was a good tool to weed out applicants who were not qualified for the position.
  • The system has some canned reporting tools that also worked well for our department and management needs.
  • It was a great place to house our position descriptions and provided a readily accessible source for hiring managers to make requested updates and changes and for employees to see and have access to their position descriptions.
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Advanced Personnel Systems (SmartSearch)
  • The search functions are outstanding. It is the reason we originally went with SmartSearch many years ago. The ability to do very simple or complex searches gives the recruiting staff great flexibility in how they look for and narrow down candidates.
  • The hire and onboarding traks allow us to create very specific processes we want our staff to follow to insure a consistent and repeatable result. I can create traks that can be very general or traks that literally provide emails and reminders to all of the players (recruiters, managers, candidates, etc...) every step of the way. This is particularly helpful where we have customers who have extremely stringent contractual guidelines that must be followed.
  • Support. Their customer support is second to none. We always joke that they are our favorite vendor to deal with.... Anytime we have an issue or question. They are there to walk us through it. The training is on target and the staff has always been friendly and more than eager to help make us successful with the tool.
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Cons
PowerSchool Group LLC
  • PeopleAdmin's internal report writer needs work. Currently, in version 7, reporting can only be done requisition number by requisition number. The report writer needs to be modified so it can create reports enterprise-wide.
  • PeopleAdmin's Data Mart product needs substantial modification. In version 5.8, on a monthly basis, PeopleAdmin provided us with an Microsoft Access database containing our historical data up to that period end. In version 7, the "Data Mart" contains our historical data. The Data Mart consists of over 300 files. These files are not database table downloads nor is it parts of a database data dump. Rather, the files appear to be scrapes from html pages. They contain html codes and other character data that needs to be cleaned before they can be uploaded. The files are not in a table-by-table format. Any one file can contain data from two or more tables. The format of the Data Mart makes it difficult to load the data into a database and format it in a table structure that is comparable to the Access database provided with version 5.8.
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Advanced Personnel Systems (SmartSearch)
  • SmartSearch has a steep learning curve if you want to extensively use the features like automated tasks and the report writer
  • Technical support is spotty and sometimes very frustrating, they don't respond for weeks at a time.
  • SmartSearch user interface is old and has far less ability to customize the interface than other tracking systems
  • SmartSearch has virtually no ability to connect directly with other software and allows now other software to connect in - so no Microsoft Flow, no Zapier, no mail parser, etc. and since Smart Search capabilities are limited, not being able to integrate it with other platforms easily is unfortunate.
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Likelihood to Renew
PowerSchool Group LLC
We are evaluating our options as it relates to PeopleAdmin. We are likely to renew as we can not find another product that gives us the functionality we have with PeopleAdmin 5.8 in the area of Position Description. Outside of that, we would likely be close to finding another product solution.
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Advanced Personnel Systems (SmartSearch)
I believe over the past 30 or so pages (or so it seems), you have every reason for my business to continue as a SmartSearch ATS client and user. The support is off the charts great the few times I need them (generally not even once per year). My business has been a client since 2004. That should say it all.
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Usability
PowerSchool Group LLC
No answers on this topic
Advanced Personnel Systems (SmartSearch)
There are so many facets of SmartSearch, that to know everything about it is nearly impossible. While it is mainly straight forward, there is a lot. After using the program for a while, you become pretty comfortable with the basics and can start adding some of the other features.
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Reliability and Availability
PowerSchool Group LLC
No answers on this topic
Advanced Personnel Systems (SmartSearch)
My license for SmartSearch goes back to 2004. It has always been available for me - don't remember a single time it was not available in all of those years.
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Support Rating
PowerSchool Group LLC
No answers on this topic
Advanced Personnel Systems (SmartSearch)
Once you get the 1 person on the phone they are very knowledgeable and tend to solve the problem. The issue is there are not enough resources to handle all the clients. Their primary clients are "recruiting firms" and I think that is where most of the their support resources go
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Implementation Rating
PowerSchool Group LLC
No answers on this topic
Advanced Personnel Systems (SmartSearch)
Using the basic functions of SmartSearch is an easy implementation. But consider carefully what your organization needs to really drive placements. Because we only did a basic implementation first, we were caught off guard when later trying to implement more functions and realizing that the capabilities were limited or were difficult to learn and implement and realizing that tech support was not going to be consistent.
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Alternatives Considered
PowerSchool Group LLC
I've used both Target Recruit and HR Smart. When working with Target Recruit it quickly became apparent it was not the right solution for us. Another solution we examined prior to selection PeopleAdmin was iCIMS. iCIMS is a very social system but was not as familiar with the Higher Education recruitment processes as was PeopleAdmin.
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Advanced Personnel Systems (SmartSearch)
Functionally, SmartSearch is not on the same page as ZipRecruiter. ZipRecruiter as a platform is much more geared toward helping applicants and is essentially a glorified resume database. SmartSearch offers so much more in terms of features and abilities, that would not really be appropriate to try and compare the two. Similarly, the overall use of SmartSearch is an apples and oranges comparison to LinkedIn Talent. LinkedIn is great for sourcing and attracting talent, but in terms of tracking candidates all the way through a hiring process and tracking a heavy volume of job orders across a variety of states and locations, the two just don't really compare.
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Return on Investment
PowerSchool Group LLC
  • We are now able to track our recruitment sources to determine our ROI on university paid subscriptions.
  • We have reduced our recruiting approval review times by 50%
  • We have identified areas for improvement substancially by having robust reporting available at our fingertips.
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Advanced Personnel Systems (SmartSearch)
  • That's easy - they have helped us grown and make more money. The core element of their technology (e.g. the ability to search for, identify and contact candidates is excellent).
  • They are a business partner and do their very best to help us succeed.
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