Expensify vs. QuickBooks Self-Employed

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Expensify
Score 7.2 out of 10
N/A
Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.
$0
per month
QuickBooks Self-Employed
Score 9.0 out of 10
N/A
N/AN/A
Pricing
ExpensifyQuickBooks Self-Employed
Editions & Modules
Collect
$5
per month per user
Control
$9
per month per user
No answers on this topic
Offerings
Pricing Offerings
ExpensifyQuickBooks Self-Employed
Free Trial
YesNo
Free/Freemium Version
YesNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Community Pulse
ExpensifyQuickBooks Self-Employed
Considered Both Products
Expensify

No answer on this topic

QuickBooks Self-Employed
Chose QuickBooks Self-Employed
I selected QBSE because no other system fit my needs as a freelancer and as of now, I've not become aware of a program like this that I would opt out for.
Top Pros
Top Cons
Features
ExpensifyQuickBooks Self-Employed
Expense Management
Comparison of Expense Management features of Product A and Product B
Expensify
6.6
6 Ratings
19% below category average
QuickBooks Self-Employed
-
Ratings
Employee Expense Reporting7.66 Ratings00 Ratings
Corporate Card Reconciliation5.53 Ratings00 Ratings
Payment Management
Comparison of Payment Management features of Product A and Product B
Expensify
6.5
6 Ratings
21% below category average
QuickBooks Self-Employed
-
Ratings
Customizable Approval Policies6.56 Ratings00 Ratings
Financial Document Management6.63 Ratings00 Ratings
Payment Status Tracking5.84 Ratings00 Ratings
Payment Audit Trail7.13 Ratings00 Ratings
Duplicate Bill Detection6.65 Ratings00 Ratings
Advanced OCR7.06 Ratings00 Ratings
Electronic Funds Transfer6.13 Ratings00 Ratings
Payroll Management
Comparison of Payroll Management features of Product A and Product B
Expensify
-
Ratings
QuickBooks Self-Employed
7.8
3 Ratings
4% above category average
Pay calculation00 Ratings10.02 Ratings
Benefit plan administration00 Ratings5.02 Ratings
Direct deposit files00 Ratings8.03 Ratings
Salary revision and increment management00 Ratings8.02 Ratings
Reimbursement management00 Ratings8.03 Ratings
Customization
Comparison of Customization features of Product A and Product B
Expensify
-
Ratings
QuickBooks Self-Employed
10.0
5 Ratings
35% above category average
API for custom integration00 Ratings10.04 Ratings
Plug-ins00 Ratings10.04 Ratings
Security
Comparison of Security features of Product A and Product B
Expensify
-
Ratings
QuickBooks Self-Employed
10.0
8 Ratings
24% above category average
Single sign-on capability00 Ratings10.08 Ratings
Role-based user permissions00 Ratings10.05 Ratings
Reporting & Analytics
Comparison of Reporting & Analytics features of Product A and Product B
Expensify
-
Ratings
QuickBooks Self-Employed
10.0
14 Ratings
27% above category average
Dashboards00 Ratings10.012 Ratings
Standard reports00 Ratings10.014 Ratings
Custom reports00 Ratings10.08 Ratings
General Ledger and Configurable Accounting
Comparison of General Ledger and Configurable Accounting features of Product A and Product B
Expensify
-
Ratings
QuickBooks Self-Employed
10.0
15 Ratings
30% above category average
Accounts payable00 Ratings10.09 Ratings
Accounts receivable00 Ratings10.010 Ratings
Cash management00 Ratings10.09 Ratings
Bank reconciliation00 Ratings10.010 Ratings
Expense management00 Ratings10.014 Ratings
Time tracking00 Ratings10.07 Ratings
Fixed asset management00 Ratings10.04 Ratings
Multi-currency support00 Ratings10.02 Ratings
Multi-division support00 Ratings10.02 Ratings
Regulations compliance00 Ratings10.03 Ratings
Electronic tax filing00 Ratings10.013 Ratings
Self-service portal00 Ratings10.08 Ratings
Global Financial Support00 Ratings10.02 Ratings
Primary and Secondary Ledgers00 Ratings10.02 Ratings
Intercompany Accounting00 Ratings10.03 Ratings
Localizations00 Ratings10.03 Ratings
Journals and Reconciliations00 Ratings10.06 Ratings
Enterprise Accounting00 Ratings10.02 Ratings
Configurable Accounting00 Ratings10.04 Ratings
Centralized Rules Framework00 Ratings10.03 Ratings
Standardized Processes00 Ratings10.05 Ratings
Inventory Management
Comparison of Inventory Management features of Product A and Product B
Expensify
-
Ratings
QuickBooks Self-Employed
10.0
3 Ratings
35% above category average
Inventory tracking00 Ratings10.03 Ratings
Automatic reordering00 Ratings10.03 Ratings
Location management00 Ratings10.03 Ratings
Manufacturing module00 Ratings10.02 Ratings
Order Management
Comparison of Order Management features of Product A and Product B
Expensify
-
Ratings
QuickBooks Self-Employed
10.0
5 Ratings
30% above category average
Pricing00 Ratings10.04 Ratings
Order entry00 Ratings10.04 Ratings
Credit card processing00 Ratings10.05 Ratings
Cost of goods sold00 Ratings10.03 Ratings
Order Orchestration00 Ratings10.02 Ratings
End-to-end order visibility00 Ratings10.03 Ratings
Order exception Resolution00 Ratings10.02 Ratings
Best Alternatives
ExpensifyQuickBooks Self-Employed
Small Businesses
Dext Prepare (with Receipt Bank)
Dext Prepare (with Receipt Bank)
Score 9.1 out of 10
Dext Prepare (with Receipt Bank)
Dext Prepare (with Receipt Bank)
Score 9.1 out of 10
Medium-sized Companies
Darwinbox
Darwinbox
Score 8.0 out of 10
Accounting Seed
Accounting Seed
Score 8.3 out of 10
Enterprises
Webexpenses
Webexpenses
Score 8.4 out of 10
Oracle Fusion Cloud ERP
Oracle Fusion Cloud ERP
Score 8.2 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
ExpensifyQuickBooks Self-Employed
Likelihood to Recommend
4.2
(94 ratings)
10.0
(15 ratings)
Likelihood to Renew
10.0
(8 ratings)
10.0
(1 ratings)
Usability
7.0
(1 ratings)
9.4
(2 ratings)
Support Rating
8.5
(42 ratings)
10.0
(2 ratings)
User Testimonials
ExpensifyQuickBooks Self-Employed
Likelihood to Recommend
Expensify
Expensify has been incredibly useful to me for many years. Considering I am using the free version, it's hard to find a better value! If your company does not have a good expense-capturing system, Expensify will save you hours on submitting reports. You can take a picture and toss the paper receipts right at the point of sale without worrying about losing them during your travels. If you have a small business, you can use it to track and organize regular expenses to make billable expenses and end-of-year taxes a whole lot easier.
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Intuit
QuickBooks is a great tool for new SoleTraders that need basic accounting software and require digital invoicing for their clients to send via email and access key features via a mobile app on the go. QuickBooks is a straightforward tool to use with a simple design and learning curve for business owners that are not very tech-savvy. For businesses that operate on a larger scale and need to provide access to other users on their team, QuickBooks is limited. This type of business may also require more insights into the business outside of accounting, and QuickBooks won't be able to supply insights outside of that.
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Pros
Expensify
  • Submitting expenses. It's easy to enter an expense, choose a category, enter the dollar amount and submit it. That's about it.
  • Uploading receipts. You can send receipts to Expensify from your phone, or upload them from your computer.
  • Entering hours worked. It's simple to move from expenses over to timesheets to submit the hours that you've worked.
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Intuit
  • QuickBooks Self-Employed does keep a running total of your income and estimated taxes. Of course, this requires that your entries are accurate.
  • The mileage feature is particularly helpful. One just needs to either use the phone app in conjunction with QuickBooks Self-Employed, or keep a log of all mileage.
  • When tax time comes around, it's easy to use TurboTax software and import your data from QuickBooks.
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Cons
Expensify
  • Make it easier to submit multiple receipts/files in one expense
  • Often times I get a warning that the value of a receipt doesn't match what I manually I inputted. So making Smart scanner a little smarter, essentially.
  • It would be fun to see stats about my expenses
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Intuit
  • Doesn't integrate with Mint, which I use for my home expenses. I think this would be a nice addition to the program, so I could keep track of my whole financial situation.
  • A Windows 10 app would be a nice addition to the program, so I could access it securely from my desktop.
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Likelihood to Renew
Expensify
We like using the tool and we receive positive feedback from employees and management who use the tool. It saves time and helps us concentrate on the value adding activities so we are very likely to keep using Expensify in the future
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Intuit
No answers on this topic
Usability
Expensify
Mobile works great, but let's be honest. It's just a photograph. Their OCR and human turk technology works great to scan that photo and enter the proper information. The web interface is decent and allows you to work with single expenses in great detail. What's missing is the ability to mass update expenses, and this sometimes hurts, especially if you're a heavy user of the system.
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Intuit
I have been using this software for several years now and it has always put out my data in beautiful generated reports that I can use for verification purposes with my financial institute and the IRS. It has all the tools I need to run my business without loosing track of anything
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Support Rating
Expensify
Our rep has been amazing. He has built custom reports for us that have been very time consuming and difficult. Our reps are also currently looking into new submission solutions for us that we are excited about. They came up with this and recommended it on their own without me complaining about an issue. They are about our success and are very excited about the product they offer.
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Intuit
I have never faced any difficulties that required me to contact QuickBooks customer service. QuickBooks has plenty of online tutorials, blog posts, and helpful tips and advice for almost any issues you may face using the desktop or app version of the software. Even if you can not find the right answer on the QuickBooks webpages, there are loads of YouTube videos from experts.
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Alternatives Considered
Expensify
Concur was a great product as well but Expensify offers the ability to quickly upload expenses and submit reports just the same. There is no free version with Concur, so for a small business that's interested in keeping costs down I would highly recommend Expensify.
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Intuit
FreshBooks limited my ability to categorize transactions, specifically removing duplicates or excluding them. I selected QuickBooks Self-Employed because it allowed me to be in control of items. Sometimes accounting is just making sure things are organized the way YOU think, and FreshBooks wasn't doing that for me.
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Return on Investment
Expensify
  • Our organization no longer spends countless hours per month orchestrating the consolidation of data (MS Excel, typically) into our general ledger.
  • Our accounting department is no longer tasked with making sure the correct individuals have approved submitted reports.
  • Our accountants have a much easier time coding the reports that have been submitted by users. For the most part, we rely on users to code their submissions to the correct accounts.
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Intuit
  • Overall, tagging expenses and mileage has saved me thousands in taxes, for a relatively low cost of around $8/mo.
  • QuickBooks allows me to get invoices to clients quickly and accept online payments, which helps with cashflow.
  • The app has stopped tracking mileage automatically on my device, so I worry that sometimes I am not tracking business miles effectively, which could end up costing me at the EOY.
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ScreenShots

Expensify Screenshots

Screenshot of the Expensify financial management app for expenses and corporate cards.Screenshot of The Expensify Card, which offers up to 2% cash back and 50% off the monthly Expensify bill. It includes realtime alerts, spend limits, and auto-reconciliation.